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Teams - Schedule a meeting from a conversation Tutorial

Schedule a meeting directly from a chat in Microsoft Teams by opening the conversation in the left panel, clicking the plus icon in the compose bar, and selecting schedule a meeting. A New meeting window opens with Details and Scheduling Assistant tabs. The participant list is pre populated from the chat; you can add optional attendees, set a title, start and end times, and view suggested slots. Add a channel, write an agenda, adjust options (recurrence, waiting room, recording, transcription), and send the invite to sync across Teams and Outlook calendars.

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Parteger

Available in Microsoft365

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schedule a meeting directly from a message exchange

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without leaving your conversation.

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It's a very convenient way to offer a time slot to a colleague or group in one place

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to do this,

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open the conversation in the left panel.

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At the bottom of the conversation window

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you see the composed message bar

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with the text type of message

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on the right side of this bar

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locate the plus icon,

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click on it.

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A menu appears with several options.

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Click on schedule a meeting.

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A floating window titled New meeting opens.

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It is composed of two tabs

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details and scheduling assistant.

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On the details tab,

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fill in the meeting information.

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The participant list is automatically pre-populated

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with the people in the conversation,

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so you don't need to add them manually.

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However,

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you can add more by clicking optional for optional attendees,

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then add a title in the title field.

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Choose the start date and time,

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and then choose the end date and time.

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Teams also offers suggested slots based on attendees availability.

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You can set whether the meeting repeats by clicking

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does not repeat

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to access the recurrence options

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daily,

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weekly,

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monthly,

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etc.

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Optionally,

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you can add a team channel in the ad channel

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field to have the meeting attached to that workspace.

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In the description box at the bottom,

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write an agenda or any context that is useful to the participants.

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In the options panel on the right side of the window,

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you can configure additional settings,

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who can avoid the waiting room

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and whether recording and transcription should start automatically.

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Once you've filled in all the fields,

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click send in the top right.

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The invitation is sent to all participants.

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It will appear in their teams and Outlook calendars that are synced.

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That's it.

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You can now schedule a meeting directly from a chat in Microsoft Teams.

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It's a time saving feature which allows you to avoid

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back and forth between multiple sections of the app.

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Everything is done in one place with just a few clicks.

Mandarine AI: WHAT YOU SHOULD KNOW

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