Outlook Online - Select multiple emails in Outlook Web App Tutorial

In this video, you will learn how to select multiple emails in Outlook Web App.
There are three methods you can use.
The first method is using the CTRL key on your keyboard.
Simply click on one email, then press and hold the CTRL key while selecting the other emails you want to include.
The second method is using the Shift key.
Click on the first email, then hold the Shift key while clicking on the last email.
This will select all the emails in between.
The third method is using the top radio button or the CTRL key with the letter A to select all emails in the view.
Once you have selected the emails, you can perform actions like deleting, moving, or marking them as read or unread.
You can also use the toolbar or drag and drop to organize the emails.
This tutorial will help you efficiently manage your emails in Outlook Web App.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to select multiple emails in the Outlook Web App, detailing various methods to organize, move, delete, or archive emails effectively.

Chapitres :

Introduction
In the Outlook Web App, managing your emails efficiently is crucial for maintaining organization and productivity. This guide will explore three effective methods for selecting multiple emails, allowing you to perform actions such as moving, deleting, or archiving them with ease.
Method 1: Using the CTRL Key
The first method for selecting multiple emails involves using the CTRL key on your keyboard. This method is particularly useful for selecting random emails that are not in sequential order. Follow these steps: - Click on the first email you wish to select. - Press and hold the CTRL key. - While holding the CTRL key, click on each additional email you want to include in your selection. - To unselect any email, simply click on it again while still holding the CTRL key. This method allows for flexibility in your selections.
Method 2: Using the Shift Key
The second method utilizes the Shift key in conjunction with your mouse cursor to select multiple emails in a continuous range. This is ideal when you want to select a group of emails without worrying about any emails in between. Here’s how to do it: - Click on the first email in the range you want to select. - Press and hold the Shift key. - Click on the last email in the desired range. All emails between the first and last email will be selected automatically.
Method 3: Selecting All Emails
The third method allows you to select all emails in your current view. You can do this in two ways: 1. Click on the top radio button that selects all emails. 2. Alternatively, you can press CTRL + A on your keyboard. Once you have selected all the emails, you can use the toolbar to perform various actions such as: - Deleting emails - Moving them to a specific folder or archive - Marking them as read or unread Additionally, the menu on the right side provides the same commands for your convenience.
Using Drag and Drop
Another practical way to organize your emails is by using the drag and drop feature. After selecting the emails you want to move, simply click and hold on the selected emails, then drag them to the desired folder. This method is intuitive and allows for quick organization.
Conclusion
In summary, selecting multiple emails in the Outlook Web App can be accomplished through various methods: using the CTRL key for random selections, the Shift key for continuous selections, or selecting all emails at once. Additionally, the drag and drop feature enhances your ability to organize emails efficiently. Mastering these techniques will significantly improve your email management skills.

FAQ :

How do I select multiple emails in Outlook Web App?

You can select multiple emails in Outlook Web App using three methods: 1) Hold the CTRL key while clicking on individual emails to select them randomly. 2) Use the Shift key to select a range of emails by clicking the first and last email in the desired range. 3) Press CTRL + A to select all emails in the current view.

What should I do if I accidentally select the wrong email?

If you accidentally select the wrong email while using the CTRL key, simply click on that email again while holding the CTRL key to unselect it.

Can I move multiple emails at once in Outlook Web App?

Yes, after selecting multiple emails using any of the methods, you can move them to a different folder by using the toolbar options or by dragging and dropping them into the desired folder.

Is there a way to mark multiple emails as read or unread?

Yes, after selecting multiple emails, you can use the toolbar options to mark them all as read or unread at once.

What is the benefit of using the Shift key for selecting emails?

Using the Shift key allows you to quickly select a continuous range of emails without having to click each one individually, which is efficient for managing large numbers of emails.

Quelques cas d'usages :

Organizing Emails for a Project

When working on a project, you may receive numerous emails related to different aspects. By using the CTRL key or Shift key to select multiple emails, you can easily move them to a dedicated project folder, helping you keep your inbox organized and focused.

Archiving Old Emails

If you want to archive old emails to free up space in your inbox, you can select multiple emails using the CTRL key or Shift key and then use the archive function to store them in a separate folder, ensuring that your inbox remains uncluttered.

Batch Deleting Unwanted Emails

To manage your inbox effectively, you might want to delete multiple unwanted emails at once. By selecting them using the CTRL key or Shift key, you can delete them in one action, saving time and effort.

Marking Emails as Read

If you have a backlog of emails that you have already reviewed, you can select them all at once and mark them as read. This can be done using the CTRL key or by selecting all with CTRL + A, helping you keep track of which emails still need your attention.

Creating Email Folders for Different Categories

You can create specific folders for different categories of emails (e.g., work, personal, newsletters). By selecting multiple emails and dragging them into the appropriate folder, you can streamline your email management process.

Glossaire :

Outlook Web App

A web-based email client provided by Microsoft that allows users to access their Outlook email accounts through a web browser.

CTRL key

A control key on the keyboard that, when pressed in combination with other keys, allows users to perform various functions, such as selecting multiple items.

Shift key

A key on the keyboard that, when held down while clicking, allows users to select a range of items between two points.

radio button

A graphical user interface element that allows users to select one option from a set of options.

drag and drop

A common action in graphical user interfaces where a user can click on an item, hold the mouse button down, move the item to a different location, and release the button to drop it there.

00:00:00

You can select multiple

00:00:02

emails in the Outlook Web App.

00:00:05

There are several ways to

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select multiple items to move,

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organize, delete, or archive them.

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Let's go over the three options.

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The first method is using the

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CTRL key on the keyboard.

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You can use the CTRL key to

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select multiple random emails in

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Outlook which are not in order.

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Select one e-mail by clicking it.

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Then press and hold the CTRL key.

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Do not release it until you select the

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last e-mail and click on other emails you.

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Need to add to the selection.

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If you want to unselect any emails,

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select them again and press the CTRL key.

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The second method is using the

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Shift key on the keyboard.

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You can use the Shift key with

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the cursor to select multiple

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emails in the Outlook Web App.

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This method will select all

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emails in between the selection.

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For instance,

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let's click on the first e-mail,

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then with the Shift key,

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let's click on the last e-mail.

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This can be the ideal solution

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if you want to select.

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Multiple emails without worrying about

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any particular e-mail in between.

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The third method is using the top

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radio button or the CTRL with the

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letter A to select all emails from

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the view either I click here.

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Or I select any e-mail then press CTRL

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with the letter A after selecting

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all the emails per your requirement

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and using the above toolbar,

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you can do the desired actions

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such as delete,

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move them to archive or any folder

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or mark them all as read or unread.

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The menu on the right provides the

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same commands or you can simply

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use drag and drop to store these

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emails in a specific folder like so.

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Now you know.

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How to select multiple emails in

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Outlook web App?

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