Forms - Send and collect responses in Microsoft Forms Tutorial

In this video, you will learn how to send and collect responses in Microsoft Forms.
The video covers the process of creating a form and setting up preferences for who can respond.
You can send the form to colleagues by creating a link or using Microsoft Teams.
Additionally, you have the option to embed the form in a web page or Sway.
This tutorial will help you effectively distribute your form and collect responses from as many people as you want.
Stay tuned for another video on how to process the collected responses.

2:25
3102 views

Available in Microsoft365

Objectifs :

This video aims to guide users on how to effectively distribute a Microsoft Form to colleagues for collecting responses. It covers the steps to set preferences for who can respond, how to share the form via different methods, and additional options for accessibility.

Chapitres :

Introduction to Distributing Your Form
Once you have created and set up your form, the next step is to send it to your colleagues to gather their responses. This process is essential for collecting valuable feedback or data efficiently.
Collecting Responses
To begin collecting responses, press the 'Collect Responses' button. You will need to determine who can respond to your form. You have the option to allow everyone in your organization to respond or to limit access to specific individuals.
Setting Response Preferences
If your form includes an upload file field, the 'Anyone can respond' option will not be available. This is because uploaded documents are stored directly in your OneDrive, which requires users to have a Microsoft account. You can choose to give access to all employees or restrict it to certain individuals or groups by specifying their names.
Sharing the Form
Microsoft Forms generates a link for your form. To share it, press 'Copy Link' and send it to the relevant colleagues. You can also shorten the URL by checking the appropriate box. Additionally, you can invite coworkers or groups by providing their names or Microsoft Teams chat/channel email addresses, along with a personalized message.
Using Microsoft Teams for Invitations
If you select the option to send invitations via Teams, it will create a new conversation with your recipients. This feature enhances communication and ensures that your colleagues receive the invitation directly.
Creating a QR Code
Microsoft Forms allows you to create a QR code in PNG format. Users can scan this code with their smartphones or tablets to access the form. This is particularly useful for distributing your form through flyers or posters.
Embedding the Form
You also have the option to embed your form in a web page or Sway. To do this, simply copy the provided code and paste it into the designated area on your page. This feature makes it easy to integrate the form into existing digital content.
Conclusion
With these steps, you now have all the tools necessary to distribute your form to as many people as you want. In a future video, we will explore how to process the responses collected from your form.

FAQ :

How do I send my Microsoft Form to colleagues?

To send your Microsoft Form, press the 'Collect Responses' button, set your preferences for who can respond, and then copy the link to share it with your colleagues. You can also send invitations via email or Microsoft Teams.

Can anyone respond to my form?

You can choose to allow anyone in your organization to respond or limit access to specific individuals or groups. If your form includes an upload file field, the 'Anyone can respond' option will not be available.

What happens if I include an upload file field in my form?

If you include an upload file field, all respondents must have a Microsoft account, and the 'Anyone can respond' option will not be available, as the files will be stored in your OneDrive.

How can I create a QR code for my form?

Microsoft Forms allows you to create a QR code in PNG format that users can scan with their smartphones or tablets to access your form.

Can I embed my form in a web page?

Yes, you can embed your form in a web page or Sway by copying the provided code and pasting it into the desired location on your page.

Quelques cas d'usages :

Employee Feedback Collection

Use Microsoft Forms to gather feedback from employees about workplace satisfaction. By sending the form via email or Teams, you can easily collect responses and analyze the data to improve workplace conditions.

Event Registration

Create a registration form for company events. Share the form link through a QR code on flyers or posters, allowing attendees to register quickly using their smartphones.

Training Assessment

After a training session, use Microsoft Forms to assess participants' understanding. Limit access to specific groups to ensure only relevant attendees can provide feedback.

Customer Satisfaction Survey

Distribute a customer satisfaction survey to clients via email or Teams. Use the collected data to enhance service delivery and customer experience.

Project Feedback

After completing a project, send a feedback form to stakeholders to gather insights on the project's success and areas for improvement. This can help in refining future projects.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls to collect information from respondents.

Collect Responses

A feature in Microsoft Forms that enables the creator to gather answers from participants regarding the form.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device with an internet connection.

QR Code

A type of matrix barcode that can be scanned by smartphones or tablets to quickly access information, such as a link to a form.

Embed

To integrate a form or content into a web page or application so that it can be accessed directly from that location.

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Invitation

A request sent to individuals or groups to participate in a survey or form, often including a message and access link.

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Once you've created and set up your form,

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you can now send it to your

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colleagues to obtain their responses.

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To get started, press the Collect

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Responses button to determine

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who can respond to your form.

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Do you want everyone in your

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organization to respond?

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Or just specific people set your preferences.

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The Anyone can respond option

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will not be available if your form

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contains an upload file field,

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as this feature stores documents

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directly to your OneDrive space,

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including the name,

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last name and e-mail of the associated user.

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This means that all users must be part

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of your business strategy and have a

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Microsoft account to take this quiz.

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You can either give access to all company

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employees or you can limit access to

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only certain individuals or groups.

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In this case you have to specify their names.

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Microsoft Forms creates a link,

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press copy link, then send it

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to the concerned colleagues.

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And to shorten URL check this box.

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You can also click this

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button to send an invitation.

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Add coworker or group names.

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Or provide Microsoft Teams chat

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or channels e-mail addresses.

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With that you can include a message.

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This invitation can be sent via Outlook

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and or Teams by checking these boxes.

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If you select Teams, it creates a new

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conversation with your recipients.

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Microsoft Forms also lets you

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create a QR code in PNG format.

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Your users can then scan the code on a

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smartphone or tablet to access the form.

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This way you can distribute your form

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via a flyer or a poster if needed.

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To finish, you have the option to

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embed your form in a web page or Sway

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so that your users can respond to it.

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From there, simply copy the code to edit

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to the dedicated place on your page.

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You now have all the keys in hand to

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distribute it to as many people you want.

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We will see in another video how to

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process the collected responses.

Mandarine AI: WHAT YOU SHOULD KNOW

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