Teams - Set up and customize your teams Tutorial

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Teams

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how team owners can customize and manage their teams effectively using the settings available in the platform. It covers the various options available for modifying team details, managing member permissions, and utilizing tags for better communication.

Chapitres :

Introduction to Team Management
As a team owner, you have the ability to customize your team's settings to enhance collaboration and communication. This guide will walk you through the steps to modify team details, manage permissions, and utilize features that improve team interaction.
Accessing Team Settings
To begin customizing your team, follow these steps: 1. Click on the three dots next to your team's name. 2. Select 'Manage Team'. 3. Click on the 'Settings' tab to access various customization options.
Modifying Team Details
In the Settings tab, the first option allows you to modify the following team details: - Team Name - Description - Privacy Settings - Team Image Make the necessary changes to ensure your team’s identity is accurately represented.
Managing Member Permissions
The 'Member Permissions' option enables you to define what team members can do within the team. You can allow members to: - Create channels - Update channels - Delete channels and tabs This flexibility helps maintain control over team activities.
Guest Permissions
The 'Guest Permissions' section allows you to manage the permissions granted to guest members. You can enable or disable the use of team and channel mentions, which are important for notifications: - Team mentions notify all team members. - Channel mentions notify only those with access to that channel.
Inviting Members with Team Code
To invite members of your organization to join the team directly, use the 'Team Code' feature: 1. Click on 'Generate'. 2. Copy the generated code to invite new members easily.
Fun Stuff: Managing Team Interactions
In the 'Fun Stuff' section, you can authorize or prohibit team members from using emojis, memes, GIFs, and stickers in their messages. This can help maintain a professional environment or encourage a more relaxed atmosphere, depending on your team's culture.
Utilizing Tags for Better Communication
Tags allow you to manage permissions and mention specific parts of the team. To create a tag: 1. Click on the corresponding tab. 2. Select 'Create a Tag'. 3. Enter your keyword and add people. 4. Click 'Create' to finalize. Once created, you can address the team using the tag and keyword, enhancing communication efficiency.
Conclusion
By following these steps, you can ensure that your team is well-managed and that all members are engaged effectively. Customizing settings, managing permissions, and utilizing tags will help maintain control and foster a collaborative environment.

FAQ :

How can I change my team's settings?

To change your team's settings, click on the three dots next to your team's name, select 'Manage Team', and then click on the 'Settings' tab.

What can I modify in the team settings?

In the team settings, you can modify the team's name, description, privacy settings, and image.

What are member permissions?

Member permissions define what actions team members can perform, such as creating, updating, or deleting channels and tabs.

How do I invite new members to my team?

You can invite new members by generating a Team Code in the settings, copying it, and sharing it with them.

What is the purpose of tags in a team?

Tags allow you to mention specific parts of the team, making it easier to communicate with targeted groups of members.

Can I control the use of emojis and GIFs in my team?

Yes, as a team owner, you can authorize or prohibit team members from using emojis, memes, GIFs, and stickers in their messages.

Quelques cas d'usages :

Managing Team Settings for Project Collaboration

A project manager can utilize the team settings to customize the team environment, ensuring that all members have the appropriate permissions to collaborate effectively on project tasks.

Inviting New Team Members

An HR manager can generate a Team Code to invite new employees to join the team, streamlining the onboarding process and ensuring they have immediate access to necessary resources.

Controlling Communication with Tags

A team leader can create tags to facilitate communication among specific groups, such as marketing or development teams, ensuring that messages reach the right audience efficiently.

Enhancing Team Engagement with Fun Features

A team owner can enable the use of emojis and GIFs to enhance team engagement and foster a more enjoyable communication environment, which can improve team morale.

Managing Guest Access in Collaborative Projects

In a collaborative project involving external partners, a team owner can adjust guest permissions to control what external members can see and do within the team, ensuring security and privacy.

Glossaire :

Team Owner

A person who has administrative control over a team, allowing them to manage settings, permissions, and team members.

Manage Team

A feature that allows team owners to modify team settings, including details, permissions, and member management.

Settings Tab

A section within the team management interface where team owners can adjust various settings related to the team.

Member Permissions

Settings that define what actions team members can perform, such as creating, updating, or deleting channels and tabs.

Guest Permissions

Settings that control the access and capabilities of guest members within a team, including notifications and mentions.

Team Code

A unique code that allows members of an organization to join a team directly when invited.

Fun Stuff

Settings that allow team owners to control the use of emojis, memes, GIFs, and stickers in team messages.

Tags

Labels that can be created to mention specific groups of team members, facilitating targeted communication.

Create a Tag

The process of establishing a new tag by defining a keyword and adding relevant team members to it.

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If you are the owner of a team,

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you have the ability to change

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settings and customize your team.

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To do this, click on the three

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dots next to your team's name,

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select Manage Team,

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and then click on the Settings tab.

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The first option allows you

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to modify the team's details,

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its name, descripcion, and privacy,

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as well as change its image.

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The Member permissions option allows

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you to define member permissions,

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for example allowing them to create,

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update or delete channels and tabs.

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Guest Ermissions is for managing

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ermissions granted to guest members.

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This option enables or disables the

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use of a team and a channel mentions.

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The first sends a notification

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to all team members,

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and the second sends a notification only

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to members who have access to that Channel.

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Team Code allows you to invite members of

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your organization to join the team directly.

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Click on Generate and copy

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it to invite new people.

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Fun Stuff allows you to authorize or

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prohibit team members from using emojis,

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memes, GIF images,

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and stickers in their messages.

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Tags allows you to manage Ermissions,

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which can be managed by

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owners or all team members.

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Tags allow you to mention a part of the team.

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To create A tag,

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click on the corresponding

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tab and then on create A tag,

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create your keyword and add people.

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Then click on Create to see your

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tags information or add new people.

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Click on it. Now you can address

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this team using and your keyword.

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There you go. Now you can be sure

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that everything is under control.

Mandarine AI: WHAT YOU SHOULD KNOW

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