Forms - Set up your form before sharing it to collect responses Tutorial

Ready to master Microsoft Forms? This video guides you through setting up your form before sharing it to collect responses. Learn essential settings for access management, notifications, and the respondent experience. Discover tips that ensure your forms are used correctly and efficiently. Don't miss out on optimizing your data collection!

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Available in Microsoft365

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before you share them with your collaborators.

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This step is essential for managing access,

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responses,

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and notifications

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and for ensuring that your forms are used correctly.

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Click settings

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You will be taken to a panel with all

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the options needed to manage access and data collection.

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Who can fill out this form?

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You can set the access conditions.

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Anyone can reply

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share the form outside of your organization.

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Only people in your organization can respond.

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Limits responses to internal members.

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Record the names of respondents

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so that you do not have anonymous responses.

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Limit to one response per person.

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Restrict access to specific people in your organization.

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Options for answers.

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Accept responses

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enables or disables the form.

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If you uncheck,

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respondents will see a message that the form is closed,

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set a start date and an end date.

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Set the duration,

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set a time limit for completing the form.

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Personalization of the respondent experience.

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Shuffle the questions so that they appear in a random order.

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Disable the question number to simplify the display.

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Display a progress bar,

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useful if the form contains multiple pages.

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Hide the

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send another reply option to avoid duplicates.

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Customize the thank you message displayed at the end.

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Allow respondents to

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record their responses,

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edit their responses after submission.

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Response receipts and notifications

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allow respondents to receive a copy of their responses.

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Enable email notification for each response received.

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Receive smart notifications to track the status of the form.

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What you learned about setting up your Microsoft Forms form

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before you share it to collect responses efficiently.

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In the next video,

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we'll look at how to deliver your form

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to collect responses and leverage your data effectively.

Mandarine AI: WHAT YOU SHOULD KNOW

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