Forms - Set up your survey or quiz before sharing it to collect responses Tutorial
In this video, you will learn how to set up your survey or quiz before sharing it to collect responses.
The video covers the various settings and features available in Microsoft Forms for creating quizzes.
You can define who can fill out the form, choose to collect submissions anonymously, and limit responses to one per person.
Additionally, you can set a start and end date for the quiz and customize the thank you message.
The video also explains how to shuffle questions and show a progress bar.
Finally, you can enable response receipts and smart notification emails to track response status.
This tutorial will help you effectively set up your survey or quiz and collect responses.
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Objectifs :
This document aims to provide a comprehensive guide on how to create and configure surveys and quizzes in Microsoft Forms, focusing on sharing settings, response management, and customization options.
Chapitres :
-
Introduction to Microsoft Forms
Microsoft Forms is a powerful tool for creating surveys and quizzes that can be easily shared with colleagues. This guide will walk you through the essential steps to set up your forms effectively before sharing them. -
Adjusting Sharing Settings
Before submitting your survey or quiz, it is crucial to adjust the sharing settings. To do this, open the 'More Form Settings' menu and select 'Settings'. Here, you will find various features to customize your form. -
Quiz Configuration Options
When creating a quiz, the first option allows responders to see the results and correct answers immediately after submission. You can define who can fill out the form, with options including: - **Anyone can respond**: This option is unavailable if your form includes an upload file field, as it requires users to have a Microsoft account. - **Collect usernames or anonymous submissions**: Choose whether to gather usernames or allow anonymous responses. - **Limit submissions**: You can restrict responses to one per person. - **Specific people in my organization**: This option ensures that only company employees can access the quiz. -
Response Management
Define how users will respond to the form. Ensure the 'Accept Answers' box is checked to allow responses. Unchecking this box will prevent recipients from viewing and responding to the form. You can also personalize the thank you message and set a time limit for quiz submissions, including: - **Start and end dates**: Specify when the quiz will be available. - **Time duration**: For example, you can give responders 60 minutes to complete the quiz, after which their responses will be auto-submitted. -
Question Order and Progress Tracking
You can shuffle questions to present them in a different order each time or lock a range of questions to maintain their order. Additionally, you can show a progress bar to indicate how much time is left for responders, which is only available for multi-page surveys or quizzes. -
Finalizing Your Quiz
To conclude, you can set a message for respondents who have completed the quiz. In the final tab, configure response receipts by allowing users to download a PDF of their responses. You can also request email notifications for each response and enable smart notification emails to track response status, particularly for forms distributed through channels like Microsoft Teams. -
Conclusion
Now that you know how to set up your survey or quiz in Microsoft Forms, you are ready to share it with your colleagues. For further guidance on sending and collecting responses, refer to another video tutorial.
FAQ :
How do I share my Microsoft Forms survey or quiz?
To share your Microsoft Forms survey or quiz, adjust the sharing settings by opening the More Form Settings menu, selecting Settings, and defining who can fill out the form. You can choose options like 'Anyone can respond' or limit it to specific people in your organization.
Can I collect anonymous responses in Microsoft Forms?
Yes, you can collect anonymous responses by selecting the option to not obtain usernames. However, if your form includes an upload file field, this option will not be available.
What happens if I set a timer for my quiz?
If you set a timer for your quiz, respondents will have a limited amount of time to complete it. Once the timer ends, their responses will be automatically submitted, and they will not be able to edit their answers.
How can I personalize the thank you message in Microsoft Forms?
You can personalize the thank you message by navigating to the settings of your form and entering your custom message in the designated field.
Is it possible to shuffle questions in my quiz?
Yes, you can shuffle questions in your quiz to present them in a different order each time. You can choose to shuffle all questions or lock certain questions in a specific order.
Quelques cas d'usages :
Employee Training Feedback
Use Microsoft Forms to create a survey for employees to provide feedback on training sessions. This can help improve future training programs and ensure they meet employee needs.
Event Registration
Create a quiz for event registration that collects participant information and preferences. This can streamline the registration process and help organizers plan better.
Customer Satisfaction Survey
Deploy a customer satisfaction survey using Microsoft Forms to gather feedback on products or services. This data can be analyzed to enhance customer experience and address any issues.
Market Research
Utilize Microsoft Forms to conduct market research by creating surveys that gather insights on consumer preferences and trends, aiding in strategic decision-making.
Quiz for Knowledge Assessment
Design a quiz to assess knowledge on a specific topic within your organization. This can help identify training needs and measure employee understanding of key concepts.
Glossaire :
Microsoft Forms
A web-based application that allows users to create surveys, quizzes, and polls, and collect responses from participants.
Sharing Settings
Options that determine who can access and respond to a form, including settings for anonymous responses and user identification.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device.
Response Receipt
A confirmation sent to users after they submit their responses, which can include a downloadable PDF of their answers.
Timer
A feature that limits the time respondents have to complete a quiz or survey, after which their responses are automatically submitted.
Progress Bar
A visual indicator that shows respondents how much of the survey or quiz they have completed and how much time they have left.
Multi-page Survey
A survey or quiz that is divided into multiple sections or pages, allowing for a more organized response process.
Smart Notification Emails
Automated emails that provide updates on the status of responses collected through forms, particularly useful for tracking engagement.
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