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Teams - Set your status message in Teams Tutorial

Change your status in Microsoft Teams by clicking your profile picture to access current status, location, and a status message. Choose from Available, Busy, Do not disturb, Be right back, Appearing away, or Appearing offline, and set a duration for temporary statuses. Add a workplace location like office or remote, and optionally a status message with visibility options. For longer absences, use Out of Office with automatic replies synced to Outlook.

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Parteger

Available in Microsoft365

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to make it clear to your colleagues if you're available,

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busy,

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remote,

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or temporarily away.

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It is a simple but very useful reflex to streamline communication on a daily basis

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in Teams,

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your presence is represented by a visible indicator on your profile picture.

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Teams updates this status automatically in some cases.

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Such as during a meeting,

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a call,

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or after a period of inactivity,

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but you can also change it manually when

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you wanna give your colleagues a clearer signal.

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The idea is not just to show a color

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but to help others understand if they can ask you right away

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if it is better to wait

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or if you should prefer a message rather than a call

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to access these options,

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click on your profile picture in the top right corner of the app

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a menu opens with your account,

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current status,

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work location,

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and access to status messages.

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If you click on your current status you will see several choices.

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Available means that you are reachable and able to respond normally.

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It is the right choice when you work without any particular constraints

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and your colleagues can contact you freely.

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Busy is suitable when you are focused on a task

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but still reachable if necessary.

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In other words,

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you signal that you are actively working

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without completely blocking the requests.

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Do not disturb is stricter.

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This status is useful when you need calm

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when you are in a presentation

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in individual work,

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or in a phase of strong concentration.

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The aim is to make it clear that interruptions must be limited.

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Be right back indicates a short absence.

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This is a good choice if you leave your post for a few minutes and come back quickly.

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Appearing away shows that you're not immediately available,

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even if you're still logged in.

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This is useful when you're working in the background on a different screen

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or when you don't wanna respond in the moment.

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Appearing offline is used to indicate that you don't want to appear as logged in.

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This is a useful status when you want to remain discreet

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while knowing that you can still receive messages.

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You can also set a duration for your status.

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This option is very useful if you want,

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for example,

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to stay in do not disturb mode for an hour of concentration,

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then automatically return to a normal status afterwards.

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In other words,

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the duration prevents you from forgetting a temporary status

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after the time is up,

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teams reset your presence based on your actual activity.

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Just under the status

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you can also indicate your place of work,

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for example,

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office or remote.

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This setting is not used to tell whether you are available or not.

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Rather it serves to inform your colleagues of where you are working from today.

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This is especially useful in a hybrid environment

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to find out if it makes sense to come

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and see you on site,

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schedule a physical meeting,

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or favor a remote exchange.

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When you change this workplace in Teams,

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the information can also be reflected in Outlook for the rest of the day.

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Another very useful option is to set the status message.

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The status message allows you to add context

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that the simple presence indicator does not give.

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For example,

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in meetings until 2 o'clock.

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On the road today

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available only by message

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or I deal with emergencies this afternoon.

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The goal is not to tell the whole day

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but to help others quickly understand how to contact you

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or when to get back to you.

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You can also choose to display this message when people message you.

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This is useful if you want to warn your contacts immediately of a response delay,

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a temporary absence,

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or a special instruction.

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Then choose how long you want this message to remain visible.

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You can leave it in place or

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schedule it to be automatically deleted after a certain amount of time.

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Again,

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this avoids displaying a message that has become obsolete.

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Once your message is ready,

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click done.

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If you are away for a longer period of time.

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Such as during holidays,

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training,

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or extended travel,

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it is better to use the out of office option

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rather than just a status message.

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From the status message window

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you can open the out of office screen

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you activate automatic replies,

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write an out of office message,

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and set a specific time period.

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This option is especially useful because it's not only useful in teams,

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it can also sync with Outlook.

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Your colleagues then see more clearly that you are not available

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and your automatic responses remain consistent between tools.

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In practice,

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use a status message for short or one-off information

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and away from the office for prolonged or planned downtime.

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Now you know how to manage your status in Microsoft Teams

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in a way that is more useful and more readable to others.

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Used properly,

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the status is not only used to indicate whether you are logged in,

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it helps your colleagues choose the right time,

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channel,

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and level of urgency to contact you.

Mandarine AI: WHAT YOU SHOULD KNOW

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