Forms - Share the link to collaborate or duplicate Tutorial

In this video, you will learn how to share a link to collaborate or duplicate a quiz or form.
The video demonstrates how to create a special link that allows others to view and make changes to the design of the quiz or form.
Contributors can also view, edit, delete responses, and share the quiz or form with others.
You can choose who can access the form and give editing rights to anyone with a Microsoft 365 account, company members, or specific people from your organization.
Additionally, you can share a link to let others use your form or quiz as a template.
This will not change your version of the form, and anyone with the link will be able to duplicate it.
This tutorial is especially useful for Microsoft 365 users who want to collaborate efficiently.

1:36
1868 views

Available in Microsoft365

Objectifs :

This video aims to guide users on how to collaborate on quizzes and forms within Microsoft 365, focusing on adding collaborators and sharing links for editing and template purposes.

Chapitres :

Introduction to Collaboration on Quizzes and Forms
In collaborative environments, working together on quizzes and forms can enhance productivity and creativity. This video provides a step-by-step guide on how to add collaborators to your Microsoft 365 forms and quizzes, allowing for shared contributions and streamlined processes.
Accessing Form Settings
To begin collaborating, open the 'More Form Settings' menu. This menu is crucial for managing how you share your quizzes and forms with colleagues.
Creating Collaboration Links
Within the settings menu, you can create two types of links for collaboration: 1. **Collaborator Link**: This link allows colleagues to view and edit the design of your quiz or form. Contributors can also manage responses, including viewing, editing, and deleting them. To set this up: - Click on the option to create a collaborator link. - Choose who can access the form from the dropdown menu: - Anyone with a Microsoft 365 account - Company members only - Specific individuals from your organization - Enter the email addresses of external collaborators or the names of internal colleagues. - Press 'Copy' to send them the collaboration link. 2. **Template Link**: This option allows others to use your form or quiz as a template, enabling them to create their own version without altering your original. To create this link: - Click to generate the template link. - Press 'Copy' to share it with others. This action will not affect your version of the form, and responses will not be collected.
Conclusion
Collaborating on quizzes and forms can significantly enhance teamwork and efficiency. By following the steps outlined in this video, you can easily share your work with colleagues, allowing for collective input and creativity while maintaining control over your original content.

FAQ :

How can I collaborate on forms or quizzes with my colleagues?

You can collaborate by using the Form Collaborate link, which allows others to view and edit your form or quiz. You can set permissions to control who can access and edit the content.

What are the different types of links I can create for sharing forms?

You can create a link to share your form or quiz for collaboration, allowing others to edit it, or a template link that lets others duplicate your form without changing the original.

Can I control who has editing rights to my form?

Yes, you can choose from options such as allowing anyone with a Microsoft 365 account, only company members, or specific individuals from your organization to have editing rights.

Will sharing a template link affect my original form?

No, sharing a template link allows others to create their own version of the form without altering your original version.

How do I send the collaboration link to others?

After creating the collaboration link, you can copy it and send it via email or any other communication method to the intended recipients.

Quelques cas d'usages :

Team Project Collaboration

In a team project, members can use the Form Collaborate link to work together on a quiz or survey, allowing everyone to contribute their ideas and feedback in real-time.

Creating Training Materials

An organization can create a training quiz and share it with trainers using the collaboration link, enabling them to modify the content based on their specific training needs.

Event Planning

During event planning, a team can use a shared form to gather input from various stakeholders, allowing them to edit and add their suggestions directly.

Feedback Collection

A company can create a feedback form and share it with employees for input on a new policy, allowing them to collaborate on the form and view responses collectively.

Template Creation for Repeated Use

A department can create a standard form for project proposals and share it as a template, enabling other departments to duplicate it for their own use without affecting the original.

Glossaire :

Collaborator

A person who works jointly with others on a project, in this case, contributing to forms and quizzes.

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including Word, Excel, PowerPoint, and more.

Form settings menu

A menu within the form or quiz application that allows users to configure various options and settings for their forms.

Form Collaborate link

A special link that allows others to view, edit, and contribute to a form or quiz created by someone else.

Template

A pre-designed form or quiz that can be duplicated and customized by others without altering the original version.

Responses

The answers or feedback collected from users who fill out a form or quiz.

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At times you want to collaborate on quizzes

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or forms with other colleagues, caution.

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This video shows how to add collaborators

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to contribute on forms and quizzes.

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It does not focus on collecting

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responses or viewing results.

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To get started,

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open the More Form settings menu.

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In this menu.

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We can create two types of links.

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The first one is to share a

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quiz or form with colleagues.

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When you click here,

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a special link is created that lets

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others view and make changes to the

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design of the quiz or form you started.

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All contributors to your

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content can also view,

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edit and delete responses as well as

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share the quiz or form with others by

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sending them the Form Collaborate link.

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Select who can access this form by

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choosing from the drop down menu.

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Do you want to give editing rights to

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anyone with a Microsoft 365 account,

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two company members only,

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or two specific people from

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your organization?

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As a last step,

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provide the e-mail address of

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external parties or just the

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name of internal parties,

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Then press Copy to send them the

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form or quiz collaborate link.

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The second option is to share a link

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and let others use your form or quiz

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as a template and make it their own.

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Once the link is created,

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press copy to send others the

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form or quiz link to duplicate.

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This will not change your

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version of the form.

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Anyone with the link will

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be able to duplicate.

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Responses will not be collected.

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