Teams - Start and Manage Your Event with Multiple People Tutorial

Find out how to get started and manage your multi-stakeholder event. Learn best practices for coordinating activities, assigning tasks and communicating effectively with your team.

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Objectifs :

This document aims to provide a comprehensive overview of managing events within a virtual platform, focusing on the roles of organizers and presenters, their functionalities, and the interface used during live sessions.

Chapitres :

  1. Introduction to Event Management
    In the context of virtual events, effective management is crucial for ensuring a smooth experience for both organizers and participants. This section outlines the roles and responsibilities of different stakeholders involved in managing events.
  2. Roles of Organizers and Presenters
    Organizers have full control over the event, including the ability to manage all event details, publication, moderation, and presentation settings. Presenters, on the other hand, have limited functionalities focused primarily on the presentation aspect. They can control what the audience sees but do not possess management rights, such as moderating questions.
  3. Event Management Functionalities
    Key functionalities available to organizers include: - Publishing and modifying event details - Managing settings related to the event - Moderating content and audience interactions Presenters have access to tools that allow them to: - Control the visual presentation of content - Engage with the audience without management capabilities
  4. Interface Overview During Live Sessions
    During live sessions, both organizers and presenters utilize a specific interface that resembles a regular meeting setup. However, some functions may be disabled for presenters. An important feature is the indication visible at the top of the screen, which shows that the live session is being hosted from the presenter's perspective. This helps maintain clarity and organization during the event.
  5. Conclusion
    Understanding the distinct roles and functionalities of organizers and presenters is essential for effective event management. By leveraging the available tools and maintaining clear communication, both parties can ensure a successful and engaging experience for all participants.

FAQ :

What is Townhold?

Townhold is a platform that allows organizations to manage events, including all aspects such as details, publication, moderation, and presentation.

What are the roles of organizers and presenters in Townhold?

Organizers manage the event's details and settings, while presenters focus on delivering content to the audience without management rights.

Can presenters moderate questions during an event?

No, presenters do not have the ability to moderate questions; this is a function reserved for organizers.

What tools do presenters have during a live event?

Presenters have access to tools similar to those in a regular meeting, but some functions may be disabled to limit their management capabilities.

How can organizers indicate that a live event is in progress?

An indication is visible at the top of the screen and on the control screen to show that the live event is being broadcast from the presenter's perspective.

Quelques cas d'usages :

Corporate Training Sessions

Organizations can use Townhold to manage corporate training sessions, allowing trainers to present materials while controlling the event's settings and moderation.

Webinars and Online Conferences

Townhold can facilitate webinars where presenters share knowledge with participants, while organizers manage the event's logistics and audience engagement.

Product Launch Events

Companies can host product launch events using Townhold, enabling presenters to showcase new products while organizers handle the event's details and audience interaction.

Virtual Networking Events

Townhold can be utilized for virtual networking events, where organizers manage the event flow and presenters engage with participants through discussions.

Educational Workshops

Educational institutions can leverage Townhold for workshops, allowing instructors to present content while managing the event's settings and participant questions.

Glossaire :

Townhold

A platform or entity that allows organizations to manage events, including details, publication, moderation, and presentation.

Moderation

The process of overseeing and managing content during an event to ensure it adheres to guidelines and standards.

Presentation

The act of displaying content to an audience, which can include slides, videos, or live demonstrations.

Settings

Configuration options that allow organizers to customize how an event is managed and presented.

Functionalities

The specific features or capabilities available to users within a platform or software.

Control screen

The interface used by presenters to manage the event, including tools for moderation and presentation.

Live hasted

Refers to the live broadcast of an event from the perspective of the presenter.

Participants

Individuals who attend and engage in the event, either as audience members or active contributors.

résultat(s)
00:00:04
and town hall can be managed alone or with others.
00:00:08
The organiser can manage the town hall in its entirety,
00:00:12
including all event details,
00:00:13
its publication,
00:00:15
moderation and presentation.
00:00:18
Co-organizers do not have the right to publish
00:00:20
or modify event details but can manage it,
00:00:24
especially in terms of settings.
00:00:30
Presenters only have functionalities related to the presentation.
00:00:34
They can control what the audience sees and hears but do not have management rights.
00:00:39
For example,
00:00:40
they cannot moderate questions.
00:00:44
Up to 7 presenters can be displayed simultaneously when content is shown.
00:00:49
Before the town hall starts,
00:00:51
participants will see this screen.
00:00:53
This meeting hasn't started yet.
00:00:55
organisers and presenters can start the meeting.
00:01:03
An indication is visible at the top of the screen and
00:01:06
on the control screen to show that the live has started.
00:01:10
From the presenter's perspective,
00:01:11
here is their interface during the live.
00:01:14
They have the same tools as in a regular meeting,
00:01:16
but some functions are disabled.

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résultat(s)
00:00:02
Conforme discutido anteriormente,
00:00:04
e a câmara municipal pode ser gerida sozinha ou com outros.
00:00:08
O organizador pode gerir a Câmara Municipal na sua totalidade,
00:00:12
incluindo todos os detalhes do evento,
00:00:13
a sua publicação,
00:00:15
moderação e apresentação.
00:00:18
Os co-organizadores não têm direito a publicar
00:00:20
ou modificar detalhes do evento mas pode geri-lo,
00:00:24
especialmente em termos de configurações.
00:00:30
Os apresentadores têm apenas funcionalidades relacionadas com a apresentação.
00:00:34
Podem controlar o que o público vê e ouve mas não têm direitos de gestão.
00:00:39
Por exemplo,
00:00:40
não podem moderar as perguntas.
00:00:44
Podem ser apresentados até 7 apresentadores simultaneamente quando o conteúdo é apresentado.
00:00:49
Antes do início da Câmara Municipal,
00:00:51
os participantes verão este ecrã.
00:00:53
Esta reunião ainda não começou.
00:00:55
organizadores e apresentadores podem iniciar a reunião.
00:01:03
Uma indicação é visível na parte superior do ecrã e
00:01:06
no ecrã de controlo para mostrar que o live começou.
00:01:10
Do ponto de vista do apresentador,
00:01:11
aqui está a sua interface durante o live.
00:01:14
Têm as mesmas ferramentas que numa reunião regular,
00:01:16
mas algumas funções estão desactivadas.

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résultat(s)
00:00:02
Come discusso in precedenza,
00:00:04
e il municipio possono essere gestiti da soli o con altri.
00:00:08
L'organizzatore può gestire il municipio nella sua interezza,
00:00:12
compresi tutti i dettagli dell'evento,
00:00:13
la sua pubblicazione,
00:00:15
moderazione e presentazione.
00:00:18
I co-organizzatori non hanno il diritto di pubblicare
00:00:20
o modificare i dettagli dell'evento ma possono gestirlo,
00:00:24
soprattutto in termini di impostazioni.
00:00:30
I relatori hanno solo funzionalità relative alla presentazione.
00:00:34
Possono controllare ciò che il pubblico vede e sente ma non hanno diritti di gestione.
00:00:39
Ad esempio
00:00:40
non possono moderare le domande.
00:00:44
È possibile visualizzare fino a 7 relatori contemporaneamente quando viene mostrato il contenuto.
00:00:49
Prima che inizi il municipio,
00:00:51
i partecipanti vedranno questa schermata.
00:00:53
Questa riunione non è ancora iniziata.
00:00:55
gli organizzatori e i relatori possono iniziare la riunione.
00:01:03
Un'indicazione è visibile nella parte superiore dello schermo e
00:01:06
sullo schermo di controllo per mostrare che il live è iniziato.
00:01:10
Dal punto di vista del presentatore,
00:01:11
ecco la loro interfaccia durante il live.
00:01:14
Hanno gli stessi strumenti di una normale riunione,
00:01:16
ma alcune funzioni sono disabilitate.

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résultat(s)
00:00:02
Как уже говорилось ранее,
00:00:04
и ратушей можно управлять в одиночку или вместе с другими.
00:00:08
Организатор может полностью управлять ратушей,
00:00:12
включая все подробности мероприятия,
00:00:13
его публикация,
00:00:15
модерация и презентация.
00:00:18
Соорганизаторы не имеют права публиковать
00:00:20
или изменять сведения о мероприятии, но могут управлять ими,
00:00:24
особенно с точки зрения настроек.
00:00:30
У докладчиков есть только функции, связанные с презентацией.
00:00:34
Они могут контролировать то, что аудитория видит и слышит, но не имеют прав управления.
00:00:39
Например,
00:00:40
они не могут модерировать вопросы.
00:00:44
При показе контента одновременно может отображаться до 7 докладчиков.
00:00:49
Перед началом работы ратуши
00:00:51
участники увидят этот экран.
00:00:53
Эта встреча еще не началась.
00:00:55
организаторы и докладчики могут начать собрание.
00:01:03
Индикация видна в верхней части экрана и
00:01:06
на экране управления, чтобы показать, что прямая трансляция началась.
00:01:10
С точки зрения ведущего
00:01:11
вот их интерфейс во время прямой трансляции.
00:01:14
У них те же инструменты, что и на обычной встрече,
00:01:16
но некоторые функции отключены.

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résultat(s)
00:00:02
Como ya se ha dicho,
00:00:04
y el ayuntamiento se puede gestionar solo o con otros.
00:00:08
El organizador puede gestionar el ayuntamiento en su totalidad,
00:00:12
incluidos todos los detalles del evento,
00:00:13
su publicación,
00:00:15
moderación y presentación.
00:00:18
Los coorganizadores no tienen derecho a publicar
00:00:20
o modificar los detalles del evento, pero pueden gestionarlo,
00:00:24
especialmente en términos de configuración.
00:00:30
Los presentadores solo tienen funcionalidades relacionadas con la presentación.
00:00:34
Pueden controlar lo que la audiencia ve y escucha, pero no tienen derechos de gestión.
00:00:39
Por ejemplo,
00:00:40
no pueden moderar las preguntas.
00:00:44
Se pueden mostrar hasta 7 presentadores simultáneamente cuando se muestra el contenido.
00:00:49
Antes de que comience el ayuntamiento,
00:00:51
los participantes verán esta pantalla.
00:00:53
Esta reunión aún no ha empezado.
00:00:55
los organizadores y presentadores pueden iniciar la reunión.
00:01:03
Hay una indicación visible en la parte superior de la pantalla y
00:01:06
en la pantalla de control para mostrar que la transmisión en directo ha comenzado.
00:01:10
Desde la perspectiva del presentador,
00:01:11
aquí está su interfaz durante el directo.
00:01:14
Tienen las mismas herramientas que en una reunión normal,
00:01:16
pero algunas funciones están deshabilitadas.

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résultat(s)
00:00:02
Zoals eerder besproken,
00:00:04
en het stadhuis kan alleen of samen met anderen worden beheerd.
00:00:08
De organisator kan het gemeentehuis in zijn geheel beheren,
00:00:12
inclusief alle details van het evenement,
00:00:13
de publicatie ervan,
00:00:15
moderatie en presentatie.
00:00:18
Medeorganisatoren hebben niet het recht om te publiceren
00:00:20
of de details van de gebeurtenis wijzigen, maar deze kunnen beheren,
00:00:24
vooral op het gebied van instellingen.
00:00:30
Presentatoren hebben alleen functionaliteiten die verband houden met de presentatie.
00:00:34
Ze kunnen bepalen wat het publiek ziet en hoort, maar hebben geen beheerrechten.
00:00:39
Bijvoorbeeld
00:00:40
ze kunnen vragen niet modereren.
00:00:44
Er kunnen maximaal 7 presentatoren tegelijk worden weergegeven wanneer inhoud wordt getoond.
00:00:49
Voordat het gemeentehuis begint,
00:00:51
deelnemers krijgen dit scherm te zien.
00:00:53
Deze vergadering is nog niet begonnen.
00:00:55
organisatoren en presentatoren kunnen de vergadering starten.
00:01:03
Er is een indicatie zichtbaar aan de bovenkant van het scherm en
00:01:06
op het bedieningsscherm om te laten zien dat de live is begonnen.
00:01:10
Vanuit het perspectief van de presentator
00:01:11
hier is hun interface tijdens de live.
00:01:14
Ze hebben dezelfde tools als tijdens een gewone vergadering,
00:01:16
maar sommige functies zijn uitgeschakeld.

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résultat(s)
00:00:02
Jak wcześniej omówiono,
00:00:04
a ratusz może być zarządzany samodzielnie lub z innymi.
00:00:08
Organizator może zarządzać ratuszem w całości,
00:00:12
łącznie ze wszystkimi szczegółami wydarzenia,
00:00:13
jego publikacji,
00:00:15
moderacja i prezentacja.
00:00:18
Współorganizatorzy nie mają prawa publikować
00:00:20
lub modyfikuj szczegóły zdarzenia, ale może nim zarządzać,
00:00:24
Zwłaszcza jeśli chodzi o ustawienia.
00:00:30
Prezenterzy mają tylko funkcje związane z prezentacją.
00:00:34
Mogą kontrolować to, co widzowie widzą i słyszą, ale nie mają praw do zarządzania.
00:00:39
Na przykład
00:00:40
Nie potrafią moderować pytań.
00:00:44
Do 7 prezenterów może być wyświetlanych jednocześnie podczas wyświetlania treści.
00:00:49
Zanim zacznie się ratusz,
00:00:51
Uczestnicy zobaczą ten ekran.
00:00:53
To spotkanie jeszcze się nie rozpoczęło.
00:00:55
Organizatorzy i prezenterzy mogą rozpocząć spotkanie.
00:01:03
Wskazanie jest widoczne u góry ekranu i
00:01:06
na ekranie sterowania, aby pokazać, że transmisja na żywo się rozpoczęła.
00:01:10
Z perspektywy prezentera,
00:01:11
oto ich interfejs podczas transmisji na żywo.
00:01:14
Mają te same narzędzia, co na zwykłym spotkaniu,
00:01:16
ale niektóre funkcje są wyłączone.

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résultat(s)
00:00:02
Amint azt korábban tárgyaltuk,
00:00:04
és a városháza egyedül vagy másokkal kezelhető.
00:00:08
A szervező teljes egészében kezelheti a városházát,
00:00:12
beleértve az esemény összes részletét,
00:00:13
közzététele,
00:00:15
moderálás és bemutató.
00:00:18
A társszervezőknek nincs joga közzétenni
00:00:20
vagy módosíthatja az esemény részleteit, de képes kezelni azokat,
00:00:24
Különösen a beállítások szempontjából.
00:00:30
Az előadók csak a prezentációval kapcsolatos funkciókkal rendelkeznek.
00:00:34
Ellenőrizhetik, amit a közönség lát és hall, de nincsenek kezelési jogaik.
00:00:39
Például
00:00:40
Nem tudják moderálni a kérdéseket.
00:00:44
A tartalom megjelenítésekor legfeljebb 7 előadó jeleníthető meg egyszerre.
00:00:49
Mielőtt elindul a városháza,
00:00:51
A résztvevők látni fogják ezt a képernyőt.
00:00:53
Ez a találkozó még nem kezdődött el.
00:00:55
A szervezők és az előadók megkezdhetik a találkozót.
00:01:03
A képernyő tetején látható egy jelzés és
00:01:06
a vezérlőképernyőn, hogy megmutassa, hogy az élő megkezdődött.
00:01:10
A műsorvezető szemszögéből
00:01:11
itt van az interfészük az élő közvetítés során.
00:01:14
Ugyanazokkal az eszközökkel rendelkeznek, mint egy rendszeres találkozón,
00:01:16
de néhány funkció le van tiltva.

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