Teams - Start and Manage Your Event with Multiple People Tutorial

Find out how to get started and manage your multi-stakeholder event. Learn best practices for coordinating activities, assigning tasks and communicating effectively with your team.

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Objectifs :

This document aims to provide a comprehensive overview of managing events within a virtual platform, focusing on the roles of organizers and presenters, their functionalities, and the interface used during live sessions.

Chapitres :

Introduction to Event Management
In the context of virtual events, effective management is crucial for ensuring a smooth experience for both organizers and participants. This section outlines the roles and responsibilities of different stakeholders involved in managing events.
Roles of Organizers and Presenters
Organizers have full control over the event, including the ability to manage all event details, publication, moderation, and presentation settings. Presenters, on the other hand, have limited functionalities focused primarily on the presentation aspect. They can control what the audience sees but do not possess management rights, such as moderating questions.
Event Management Functionalities
Key functionalities available to organizers include: - Publishing and modifying event details - Managing settings related to the event - Moderating content and audience interactions Presenters have access to tools that allow them to: - Control the visual presentation of content - Engage with the audience without management capabilities
Interface Overview During Live Sessions
During live sessions, both organizers and presenters utilize a specific interface that resembles a regular meeting setup. However, some functions may be disabled for presenters. An important feature is the indication visible at the top of the screen, which shows that the live session is being hosted from the presenter's perspective. This helps maintain clarity and organization during the event.
Conclusion
Understanding the distinct roles and functionalities of organizers and presenters is essential for effective event management. By leveraging the available tools and maintaining clear communication, both parties can ensure a successful and engaging experience for all participants.

FAQ :

What is Townhold?

Townhold is a platform that allows organizations to manage events, including all aspects such as details, publication, moderation, and presentation.

What are the roles of organizers and presenters in Townhold?

Organizers manage the event's details and settings, while presenters focus on delivering content to the audience without management rights.

Can presenters moderate questions during an event?

No, presenters do not have the ability to moderate questions; this is a function reserved for organizers.

What tools do presenters have during a live event?

Presenters have access to tools similar to those in a regular meeting, but some functions may be disabled to limit their management capabilities.

How can organizers indicate that a live event is in progress?

An indication is visible at the top of the screen and on the control screen to show that the live event is being broadcast from the presenter's perspective.

Quelques cas d'usages :

Corporate Training Sessions

Organizations can use Townhold to manage corporate training sessions, allowing trainers to present materials while controlling the event's settings and moderation.

Webinars and Online Conferences

Townhold can facilitate webinars where presenters share knowledge with participants, while organizers manage the event's logistics and audience engagement.

Product Launch Events

Companies can host product launch events using Townhold, enabling presenters to showcase new products while organizers handle the event's details and audience interaction.

Virtual Networking Events

Townhold can be utilized for virtual networking events, where organizers manage the event flow and presenters engage with participants through discussions.

Educational Workshops

Educational institutions can leverage Townhold for workshops, allowing instructors to present content while managing the event's settings and participant questions.

Glossaire :

Townhold

A platform or entity that allows organizations to manage events, including details, publication, moderation, and presentation.

Moderation

The process of overseeing and managing content during an event to ensure it adheres to guidelines and standards.

Presentation

The act of displaying content to an audience, which can include slides, videos, or live demonstrations.

Settings

Configuration options that allow organizers to customize how an event is managed and presented.

Functionalities

The specific features or capabilities available to users within a platform or software.

Control screen

The interface used by presenters to manage the event, including tools for moderation and presentation.

Live hasted

Refers to the live broadcast of an event from the perspective of the presenter.

Participants

Individuals who attend and engage in the event, either as audience members or active contributors.

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and town hall can be managed alone or with others.

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The organiser can manage the town hall in its entirety,

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including all event details,

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its publication,

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moderation and presentation.

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Co-organizers do not have the right to publish

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or modify event details but can manage it,

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especially in terms of settings.

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Presenters only have functionalities related to the presentation.

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They can control what the audience sees and hears but do not have management rights.

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For example,

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they cannot moderate questions.

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Up to 7 presenters can be displayed simultaneously when content is shown.

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Before the town hall starts,

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participants will see this screen.

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This meeting hasn't started yet.

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organisers and presenters can start the meeting.

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An indication is visible at the top of the screen and

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on the control screen to show that the live has started.

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From the presenter's perspective,

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here is their interface during the live.

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They have the same tools as in a regular meeting,

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but some functions are disabled.

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