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Teams - The search feature in Microsoft Teams Tutorial

Search the feature in Microsoft Teams: use the top center search bar to find messages, people, files, channels, group chats, or meetings. Activate with Ctrl+E, type keywords, and view immediate suggestions and a results page with filters for messages, files, channels, group chats, meetings, and images. Use Ctrl+F for a local search within a channel or conversation, opening a right-side panel. Type a person or channel name to jump directly to the corresponding conversation or channel.

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Parteger

Available in Microsoft365

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you'll learn how to use the search bar to quickly find a message,

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person,

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file,

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channel,

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group chat,

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or meeting.

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It's a must-have tool as soon as you're working in multiple teams

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or your conversations start to pile up.

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The search bar is at the top and center of the team's interface.

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It's always visible no matter what section you're in.

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To activate it quickly,

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you can use the control plus E keyboard shortcut.

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The bar will be highlighted and you can start typing right away.

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When the search bar is active but empty,

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Teams will immediately show you a list of your recent contacts,

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the people you've recently interacted with.

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This allows you to find them directly without even typing their name.

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You will also see a tip displayed

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control + G to go directly to a conversation or channel.

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It's a handy shortcut if you know exactly where you want to go.

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Start typing a keyword,

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for example,

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the name of a person or a word present in a message.

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A suggestion menu will appear immediately,

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depending on what you type.

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Teams can offer you a contact card,

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conversations,

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files,

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meetings,

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or a link.

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Press enter to view results.

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click this link to open the full results page.

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On the results page you have several filters at the top of the screen.

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They look like tabs,

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but their role is mainly to limit the results to a specific type of information.

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The message filter displays only messages that contain your search term

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with the context of each message.

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The file filter lists documents that match your search.

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The channels filter displays the channels that match your term.

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The group chats filter lists the corresponding group conversations.

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The meetings filter allows you to find meetings related to the keyword entered.

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The images filter allows you to find visual results

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when Teams finds them in the accessible items.

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Depending on the type of result displayed,

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teams may also offer additional filters.

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For example,

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for messages,

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you can refine the search by type,

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team or channel,

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person,

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date or show only messages with attachments.

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There is also another more targeted search,

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the search in the current location.

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When you're in a channel or conversation,

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use the control + F keyboard shortcut.

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This time Teams doesn't use general search.

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It opens a panel on the right side of the screen

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to find messages in the channel or in the conversation you're currently viewing.

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It is therefore a local search.

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It is very useful for finding a specific post or exchange in a channel,

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but it does not replace the general search for files.

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If you're looking for a document,

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use the search bar at the top of Teams instead,

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then the file filter,

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a tip to go faster

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if you're looking for a specific person,

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type their name directly into the search bar

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and click on their card in the suggestions.

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You will be taken directly to your conversation with her.

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Similarly,

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if you're looking for a specific channel,

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type its name in the search bar

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and select it from the suggestions.

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You get access to it immediately.

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You now know how to use the search function in Microsoft Teams effectively.

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It is a very powerful tool that will save you precious time,

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especially in environments where there are many exchanges and multiple teams.

Mandarine AI: WHAT YOU SHOULD KNOW

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