Word - Track changes online Tutorial

In this video, you will learn how to track changes online using Microsoft 365. Collaborating with multiple people can be confusing when dealing with multiple copies of a document.
However, by collaborating online, you can work off the same original document without making copies.
To get started, save your document online in your OneDrive or your organization's Office 365 site.
Then, share the document with your writing team by adding their email addresses and requesting them to open the document in Word with track changes turned on.
Once the document is shared, team members can open it in Word online or in Word if they have it installed.
They can make revisions and comments, which will update the online document.
Changes made by other team members will be visible in real-time.
You can collaborate with others in real-time, communicate using an app like Skype for Business, and make final edits.
If online collaboration is not an option, Word also has tools to help you deal with changes in multiple copies.
Tracking changes online simplifies the collaboration process and eliminates the need for combining documents or waiting for changes via email.

3:14
3204 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively collaborate on documents online using Word, highlighting the benefits of real-time editing and tracking changes.

Chapitres :

Introduction to Online Collaboration
Collaborating with multiple people on a document can often lead to confusion due to the presence of multiple copies. However, by utilizing online collaboration tools, all collaborators can work off the same original document, simplifying the process significantly.
Saving Your Document Online
To begin collaborating online, finish the first draft of your document. Then, follow these steps: 1. Click on 'File' and select 'Save As'. 2. Choose 'Add a Place' to save the document online. 3. You can save it in your OneDrive or your organization’s Office 365 site. 4. After signing in, select a place and then a folder to save your document.
Sharing the Document
Once your document is saved online, you can share it with your writing team: 1. Click 'Share' on the toolbar. 2. Add the email addresses of your team members. 3. Type a message, including a request for them to open the document in Word and to turn on 'Track Changes'. 4. Click 'Share'. Each team member will receive a share request via email.
Editing the Document
When team members open the email, they can click the link to access the document in Word Online. They have two options for editing: - Click 'Edit Document' and select 'Edit in the Browser' if they do not have Word installed. - Click 'Edit in Word' if they have the application. After signing in, they can turn on 'Track Changes' from the 'Review' tab, allowing them to make revisions and comments.
Real-Time Collaboration
As team members make changes and save their work, the online document updates automatically. This allows everyone to see each other's changes in real-time. Key features include: - Icons indicating who is currently working on the document. - Immediate visibility of changes after saving. - The ability to communicate via applications like Skype for Business while editing.
Finalizing the Document
After all edits are complete, you can manage sharing settings: 1. Click 'Share' and right-click on the user icon. 2. Choose to either remove the user or change their permissions to 'Can View'. Finally, you can make any last edits, accept or reject changes, and delete comments. While online collaboration simplifies the process, Word also offers tools to manage changes in multiple document copies if online options are unavailable.

FAQ :

How can I collaborate on a document online?

To collaborate on a document online, save your document to OneDrive or Office 365, share it with your team members via email, and enable Track Changes in Word. This allows everyone to edit the document simultaneously.

What is Track Changes and how do I use it?

Track Changes is a feature in Microsoft Word that highlights edits made to a document. To use it, open your document, go to the Review tab, and turn on Track Changes. This will allow you to see all revisions and comments made by collaborators.

Can multiple people edit a document at the same time?

Yes, multiple people can edit a document simultaneously when it is shared online. Changes made by each person will be visible to others in real-time.

What should I do if I want to stop sharing the document?

To stop sharing the document, click on Share, then right-click on the user’s icon to either remove them or change their permissions to 'can view'.

What if I don't have Word installed on my computer?

If you don't have Word installed, you can still edit the document using Word Online, which is accessible through your web browser.

Quelques cas d'usages :

Team Project Collaboration

A marketing team can use online collaboration to work on a campaign proposal. By sharing the document on OneDrive, team members can edit the proposal in real-time, add comments, and track changes, ensuring everyone is on the same page.

Remote Work Coordination

A remote software development team can collaborate on code documentation using Word Online. They can make edits, leave comments, and communicate via Skype for Business, streamlining the documentation process.

Academic Group Work

Students working on a group research paper can utilize online collaboration tools to write and edit their document together. They can share the document, track changes, and provide feedback in real-time, enhancing their teamwork skills.

Client Proposal Development

A consulting firm can collaborate with clients on project proposals by sharing documents online. This allows for immediate feedback and adjustments, improving client satisfaction and project outcomes.

Glossaire :

Collaborating

Working together with multiple people on a shared document or project.

OneDrive

A cloud storage service from Microsoft that allows users to store files online and access them from anywhere.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productivity services.

Track Changes

A feature in Microsoft Word that allows users to see edits made to a document, including additions, deletions, and comments.

Word Online

A web-based version of Microsoft Word that allows users to create and edit documents online.

Real-time collaboration

The ability for multiple users to work on the same document simultaneously and see each other's changes instantly.

Skype for Business

A communication platform from Microsoft that allows users to chat, call, and conduct video meetings.

00:00:06

because you have to deal with multiple copies of the document.

00:00:10

But what if all the collaborators could work off

00:00:12

the same original document without making copies?

00:00:16

Things would be a lot easier.

00:00:19

Well, you can do that by collaborating online.

00:00:22

Here’s how it works.

00:00:24

When you finish the first draft of your document,

00:00:27

click file and save as,

00:00:29

then click add a place.

00:00:32

You can save the document online in your OneDrive

00:00:35

or in your organization's Office 365 site.

00:00:41

After you've signed in,

00:00:42

click a place and then a folder, save your document.

00:00:47

Next, click share.

00:00:49

On the tool line, add the email addresses of the people on your writing team.

00:00:54

Type a message,

00:00:56

include a request to open the document in Word,

00:00:58

turn on track changes.

00:01:03

Click share.

00:01:04

When you do, your online document is shared with the people you invited.

00:01:08

Each person gets a share request.

00:01:12

When team members open the email,

00:01:14

they click the link and the document opens in Word online.

00:01:18

From there, they click edit document,

00:01:20

edit in the browser if they don't have Word,

00:01:23

or click Edit in Word if they do.

00:01:27

At that point, they'll have to sign in if they aren't signed in already.

00:01:32

After the document opens in Word,

00:01:35

click the review tab, turn on track changes,

00:01:39

then the editing can begin.

00:01:42

After they add the revisions and comments,

00:01:45

they save their changes which updates the online document.

00:01:49

Then the next time you save the document,

00:01:51

you see their changes and the changes made by any other team members.

00:01:57

Check out the icons, you can see others are working on the document.

00:02:01

That’s right.

00:02:02

More than one person can work on the document at the same time,

00:02:06

see each other's changes immediately.

00:02:09

After you make a change and save it,

00:02:12

the others will see the changes the next time they save.

00:02:16

Working online,

00:02:17

you don't have to worry about combining documents,

00:02:20

waiting for changes to come back and email.

00:02:24

Anyone on the team can see changes immediately

00:02:26

by simply opening the online document.

00:02:30

In fact, you can collaborate with others in real time.

00:02:34

Team members can open the document at the same time,

00:02:37

communicate with an app like Skype for business.

00:02:41

After everyone's done editing,

00:02:43

you can turn off sharing if you want.

00:02:45

Click Share then right-click to share it with people's icon.

00:02:51

Either remove the user or change their permissions to ‘can view’.

00:02:57

Then you can make final edits, accept or reject changes and delete comments.

00:03:03

Tracking changes online can make a complicated process a lot easier,

00:03:07

but if online isn't an option,

00:03:09

Word has tools to help you deal with changes in multiple copies.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2957 Views

Microsoft Word Video Training – Intermediate

Through a logical progression of video tutorials, discover the intermediate features of Microsoft Word.

ALL COURSES