Teams - View events Tutorial

Discover how to view and manage events in Microsoft Teams with the video "View Events." This video demonstrates how to integrate Teams with Outlook, allowing you to schedule events in both applications simultaneously.
You'll learn how to navigate the calendar, modify meeting details, start conversations, share files, create a meeting notebook, and collaborate on a whiteboard with your colleagues.
Additionally, you'll discover how to cancel meetings and respond to invitations.
Watch the video to explore the full range of features and enhance your ability to organize and participate in productive meetings using Microsoft Teams.

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1710 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to effectively use Microsoft Teams in conjunction with Microsoft 365 tools, particularly focusing on scheduling and managing meetings through Teams and Outlook.

Chapitres :

Integration of Microsoft Teams with Microsoft 365
Microsoft Teams is seamlessly integrated with all Microsoft 365 tools, including Outlook. This integration allows users to schedule events in both Teams and Outlook, ensuring that meetings appear in both applications. A dedicated button in Outlook facilitates the creation of Teams meetings.
Managing Meetings in Teams
To manage your meetings in Teams, navigate to the Calendar menu. By default, a calendar of the current workweek is displayed. Users can change the view to see the full week or the current day using the provided button. Arrows allow navigation between different weeks, and a calendar can be used to select a specific date. A button is available to return to today's date.
Accessing Meeting Details
Clicking on a meeting provides access to the invitation details. Similar to Outlook meetings, users will find the date, time, subject, description, and a list of participants. If you are the meeting organizer, you can modify these details, which will require sending an update to your collaborators.
Collaboration Tools in Meetings
Different tabs within the meeting interface allow users to start conversations about the meeting and share relevant files. Additionally, a notebook can be created for the meeting to prepare the agenda beforehand and take notes during the meeting. A collaborative whiteboard is also available for editing with colleagues.
Discussion and Note Management
When files and notes are added to a meeting, a discussion is automatically created in the chat tab for each guest. This feature allows participants to review these elements before, during, and after the meeting. Notably, these discussions are retained even if the meeting is canceled or deleted from the calendar.
Canceling Meetings
To cancel a meeting, right-click on it or open it and use the cancel button. Users can add a note to specify the reasons for the cancellation.
Responding to Meeting Invitations
If invited to a meeting, users can respond to the organizer using the designated button. There is an option to notify the organizer of the response and to add a message before sending it.

FAQ :

How do I schedule a meeting in Microsoft Teams?

You can schedule a meeting in Microsoft Teams by using the dedicated button in Outlook or directly within the Teams application. Both methods will sync the meeting details across both platforms.

What happens if I cancel a meeting in Teams?

If you cancel a meeting in Teams, you can right-click on the meeting to cancel it or open it and use the cancel button. You can also add a note to specify the reason for the cancellation.

Can I modify meeting details after scheduling?

Yes, if you are the organizer of the meeting, you can modify the meeting details such as date, time, and participants. This will require sending an update to all collaborators.

How can I access meeting notes during a meeting?

You can access meeting notes by creating a notebook for the meeting in Teams. This allows you to prepare the agenda and take notes during the meeting.

Is there a way to collaborate on ideas during a meeting?

Yes, Teams provides a whiteboard feature that allows participants to collaborate visually by drawing and writing during the meeting.

Quelques cas d'usages :

Scheduling Team Meetings

In a corporate environment, team leaders can use Microsoft Teams to schedule regular check-in meetings with their teams. By integrating with Outlook, they can ensure that all team members receive the meeting invitation and can access the details from both applications.

Collaborative Project Planning

During project planning sessions, teams can utilize the notebook feature in Teams to collaboratively prepare agendas and take notes. This ensures that all ideas and decisions are documented and accessible to all team members.

Real-time Brainstorming

In creative industries, teams can use the whiteboard feature during brainstorming sessions to visually map out ideas and concepts. This collaborative tool enhances engagement and allows for real-time input from all participants.

Meeting Follow-ups

After a meeting, teams can refer back to the chat tab in Teams to review discussions and shared files. This helps in ensuring that all action items are tracked and followed up on, improving accountability.

Managing Meeting Cancellations

When a meeting needs to be canceled, organizers can easily do so in Teams and provide a reason for the cancellation. This transparency helps maintain clear communication within the team.

Glossaire :

Microsoft Teams

A collaboration platform that integrates with Microsoft 365 tools, allowing users to communicate, collaborate, and manage meetings.

Microsoft 365

A subscription service that includes access to various Microsoft applications and services, such as Outlook, Word, Excel, and Teams.

Outlook

An email client and personal information manager from Microsoft that allows users to send and receive emails, manage calendars, and organize tasks.

Calendar menu

A feature in Microsoft Teams that displays the user's calendar, allowing them to view and manage meetings.

Meeting invitation

A notification sent to participants that includes details about a scheduled meeting, such as date, time, subject, and participants.

Notebook

A digital space within Teams where users can prepare agendas and take notes during meetings.

Whiteboard

A collaborative tool in Teams that allows users to draw, write, and brainstorm ideas visually during meetings.

Chat tab

A section in Teams where discussions related to meetings and shared files are automatically created and stored.

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As previously mentioned,

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Microsoft Teams is integrated

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with all Microsoft 365 tools,

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including your Outlook e-mail.

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This integration allows you to schedule

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events in both Teams and Outlook and

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they will appear in both applications.

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You also have a dedicated button in

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Outlook to create Teams meetings.

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To manage your meetings in Teams,

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simply click on the Calendar menu.

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A calendar of the current work

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week is displayed by default,

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but you can change the view using

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this button to choose to see the

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full week or the current day.

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Use the arrows to navigate between different

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weeks or use the calendar to select a date.

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Finally,

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use this button to return to today's date.

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When you click on a meeting,

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you have access to the invitation details.

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As with an Outlook meeting,

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you will find the date

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and time of the meeting,

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information about the subject,

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the descripcion and the list of participants.

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If you are the organizer of the meeting,

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you can modify these details,

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which will require sending an

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update to your collaborators.

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Different tabs allow you to start

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a conversation about the meeting

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and share files on the subject.

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You can also create a notebook

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for this meeting, for example

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to prepare the agenda before the

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meeting and take notes during it.

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Finally, you have a whiteboard that you can

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edit in collaboration with your colleagues.

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When you or your colleagues add these

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different files and note taking tools to

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a meeting, a discussion is automatically

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created in the chat tab of each guest.

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This allows you to review these elements

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before, during and after the meeting,

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and they are also kept if you cancel the

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meeting or delete it from your calendar.

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To cancel a meeting, right click on it

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to cancel or open it and use this button.

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You can then add a note to specify

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the reasons for this cancellation.

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Finally, if you're invited to a meeting,

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you can respond to the organizer

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using this button.

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You can choose to notify this

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person of your response and add

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a message before sending it.

Mandarine AI: WHAT YOU SHOULD KNOW

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