PowerPoint - Work with handout masters Tutorial

In this video, you will learn about working with handout masters in Microsoft 365. The video covers the process of creating and customizing handout masters for your presentations.
You will learn how to format and arrange content on handout slides, add headers and footers, and customize the layout.
This will help you create professional-looking handouts for your presentations and enhance your overall presentation skills.

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Available in Microsoft365

Objectifs :

This video tutorial aims to guide users on how to print handouts in PowerPoint, including adjusting handout settings, using the handout master for layout changes, and customizing headers and footers.

Chapitres :

Introduction to Printing Handouts in PowerPoint
In this section, we will explore how to print handouts in PowerPoint. Handouts are useful for sharing presentation content with an audience. The process involves selecting the appropriate settings in the Print view and making necessary adjustments in the handout master.
Accessing Print View
To begin printing handouts, click on 'File' and then select 'Print' to open the Print view. Here, you can choose the type of handout you want by clicking the 'Page Layout' button. For example, you can select '4 slides to a page' in a horizontal layout.
Choosing Page Orientation
After selecting the handout type, scroll down to choose the page orientation. You can opt for either portrait or landscape. In this case, we will select landscape. PowerPoint will remember these selections for future print jobs.
Adding Header and Footer Text
In Print view, you can also add header or footer text to your handouts. Click on 'Edit Header' to open the dialog box. Ensure the 'Notes and Handouts' tab is selected. To add a header, check the header box and type your desired text. This will be visible in the print preview.
Modifying Header and Footer Settings
If you wish to remove the header text or page number, you will need to access the handout master. Return to normal view and navigate to the 'Handout Master' tab. Here, you will find options to show or hide header and footer placeholders. Uncheck any placeholders you do not need, such as the date or text footer.
Formatting the Handout Master
You can also format the placeholders in the handout master. For instance, to center the header, select the header placeholder and click on the 'Drawing Tools Format' tab. Adjust the font size to 14 and center the text by moving the placeholder down slightly. Repeat similar formatting for the page number placeholder.
Closing the Handout Master
Once you have made all necessary adjustments, close the handout master by clicking the 'Handout Master' tab and selecting 'Close Master View.'
Previewing and Printing the Handouts
Reopen Print view to preview your handouts. The header and footer information should now reflect the changes made in the handout master. Once satisfied with the layout, you are ready to print your handouts. These settings will apply to all subsequent handouts for this presentation.
Conclusion
In summary, this tutorial covered the steps to print handouts in PowerPoint, including selecting handout types, adjusting page orientation, and customizing headers and footers using the handout master. These skills enhance the presentation experience by providing well-organized handouts.

FAQ :

How do I print handouts in PowerPoint?

To print handouts in PowerPoint, go to File > Print, select the desired handout layout under the Page Layout button, choose your page orientation, and then click Print.

What is the Handout Master in PowerPoint?

The Handout Master is a special view in PowerPoint that allows you to customize the layout and formatting of handouts, including headers, footers, and placeholders.

Can I add headers and footers to my PowerPoint handouts?

Yes, you can add headers and footers by going to Print View, clicking Edit Header, and entering your text. For more advanced formatting, use the Handout Master.

How do I change the orientation of my handouts?

In Print View, after selecting the handout type, you can choose the page orientation (portrait or landscape) before printing.

What should I do if I want to hide the date or page number in my handouts?

To hide the date or page number, open the Handout Master, uncheck the corresponding placeholders, and then close the master view.

How can I format the header and footer in my handouts?

You can format the header and footer by selecting the placeholders in the Handout Master, adjusting their alignment, and changing the font size as needed.

Quelques cas d'usages :

Creating Professional Presentation Handouts

Use the handout printing feature in PowerPoint to create professional handouts for meetings or conferences, ensuring that your audience has a clear summary of your presentation.

Customizing Educational Materials

Educators can utilize the Handout Master to create customized handouts for students, including headers with course titles and footers with page numbers for easy reference.

Streamlining Team Meetings

During team meetings, use PowerPoint handouts to provide participants with a concise overview of the agenda and key points, enhancing engagement and discussion.

Improving Client Presentations

When presenting to clients, create tailored handouts that highlight important data and visuals, ensuring that clients can follow along and retain key information.

Enhancing Marketing Materials

Marketing professionals can design visually appealing handouts that summarize product features and benefits, making it easier to distribute information at trade shows or events.

Glossaire :

Handouts

Printed materials that summarize the content of a presentation, typically containing multiple slides on a single page.

Print View

A mode in PowerPoint that allows users to see how their slides will look when printed, including options for handouts and page layout.

Handout Master

A special view in PowerPoint that allows users to set the layout and formatting for handouts, including headers, footers, and placeholders.

Page Layout

The arrangement of content on a page, including the number of slides per page and their orientation (portrait or landscape).

Header

Text that appears at the top of each printed page, often used to display the title or other relevant information.

Footer

Text that appears at the bottom of each printed page, often used to display page numbers or additional notes.

Placeholder

A designated area in a PowerPoint slide or handout where specific content, such as text or images, can be inserted.

Font Size

The size of the text in a document, measured in points (pt), which affects readability and layout.

Align

To position text or objects in relation to each other or the page, such as centering or justifying.

00:00:06

you can choose most of the handout settings in Print view,

00:00:10

but for a few handout settings you need to change the handout master -

00:00:15

a page that contains the master layout and properties for handouts.

00:00:21

I'll show you what I mean.

00:00:24

Let's say I'm ready to print handouts for my presentation.

00:00:27

I start by clicking File, Print to open print view,

00:00:33

there I choose the type of handout by clicking the Page layout button.

00:00:38

I select a handout such as 4 slides to a page horizontal,

00:00:46

then I scroll down and choose a page orientation for the handout

00:00:50

either portrait or landscape.

00:00:53

I'll choose landscape.

00:00:56

PowerPoint remembers these selections and chooses them

00:00:59

automatically the next time I open Print view.

00:01:04

Another thing I can do in this view is add header or

00:01:06

footer text to the handout.

00:01:09

To do that, I click Edit header & footer at the bottom of the view.

00:01:17

In the dialog box, I make sure the notes and handouts tab shows.

00:01:23

To add a header I check the header box, type my text

00:01:28

and click Apply to all.

00:01:32

The header text shows in the print preview.

00:01:36

But, regarding the header and footer information,

00:01:39

what if I don't want the date to appear at all

00:01:42

or I want to reposition the header text and page number

00:01:46

or make them bigger?

00:01:49

To make layout and formatting changes like those

00:01:52

I need to open the handout master.

00:01:55

I'll start by going back to normal view.

00:02:00

To open the handout master, you click View, Handout master.

00:02:06

On the Handout master tab, notice this group of options.

00:02:11

They represent all the header and footer placeholders and

00:02:14

you use them to show or hide the placeholders on the master.

00:02:20

To hide any of them, like the date placeholder for example, you uncheck it.

00:02:25

It disappears from the master.

00:02:29

I don't really need a text footer either, I'll uncheck that placeholder too.

00:02:35

Note that if I later decide I want a date or text footer,

00:02:39

I'll need to recheck the placeholder boxes on the master.

00:02:45

Another thing I can do is format the placeholders.

00:02:49

For example, I'd like the header to be centered.

00:02:52

I'll select the header placeholder on the master

00:02:56

then I'll click the Drawing tools format tab,

00:03:00

click Align and Align Center.

00:03:05

That centers the placeholder.

00:03:09

To make the header's font size bigger,

00:03:11

I'll leave the placeholder selected, click Home and increase the font size to 14.

00:03:19

Then I'll center the header text;

00:03:24

pressing the down arrow, I'll move the placeholder down just a little bit.

00:03:30

Now I'll make similar changes to the page number placeholder.

00:03:36

I'll center it using Align

00:03:45

and click Home to increase the font size and center the page number.

00:03:53

To close the handout master, I click the Handout Master tab

00:03:57

and click Close master view.

00:04:02

Now I'll reopen Print view to preview the handout and print.

00:04:10

In the Print preview, the header and footer information

00:04:13

now looks the way I want it to,

00:04:15

reflecting the changes I made on the handout master.

00:04:24

These settings will be in place on all subsequent handouts for this presentation.

00:04:30

I'm ready to print.

Mandarine AI: WHAT YOU SHOULD KNOW

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