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Teams - Manage privacy settings Tutorial

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Teams

Available in Microsoft365

Objectifs :

This video aims to guide users on managing their notification settings and privacy options in Microsoft Teams, particularly when their status is set to 'Do Not Disturb'.

Chapitres :

Understanding 'Do Not Disturb' Status
When your status on Microsoft Teams is set to 'Do Not Disturb', you will not receive notifications from collaborators trying to contact you. This feature is designed to help you focus without interruptions.
Setting Exceptions for Collaborators
You can allow notifications from specific collaborators even when your status is 'Do Not Disturb'. To set exceptions, follow these steps: 1. Access your application’s general settings by clicking on the settings icon. 2. Navigate to the 'Privacy' section. 3. Click on 'Manage Priority Access'. 4. Enter the name of the collaborator you wish to allow notifications from. This way, you will receive notifications if they send you a message.
Removing Access and Blocking Collaborators
If you need to remove a collaborator from your priority access list, you can do so by clicking on the designated option in the settings. Additionally, you have the option to block collaborators entirely. When blocked, they will no longer be able to: - Call you - Send you messages - See your status This feature is useful for maintaining your privacy and managing your interactions.
Additional Privacy Settings
Microsoft Teams offers several other privacy settings to enhance your user experience. These include: - Disabling your camera and microphone when your computer is in sleep mode. - Enabling or disabling certain data sharing options. - Managing sound shortcuts. These settings allow you to customize your privacy according to your preferences.

FAQ :

What happens when my status is set to Do Not Disturb in Microsoft Teams?

When your status is set to Do Not Disturb, you will not receive notifications for messages or calls from collaborators unless you have set exceptions for specific individuals.

How can I set exceptions for certain collaborators in Microsoft Teams?

To set exceptions, go to your application settings, click on Privacy, then select Manage Priority Access, and enter the name of the collaborator you want to receive notifications from.

Can I block someone on Microsoft Teams?

Yes, you can block collaborators, which will prevent them from calling or messaging you and they will not be able to see your status.

What are the privacy settings available in Microsoft Teams?

Privacy settings in Microsoft Teams include options to block collaborators, disable your camera and microphone, and manage notifications.

How do I disable my camera and microphone in Microsoft Teams?

You can disable your camera and microphone in the privacy settings of Microsoft Teams, which can be particularly useful when your computer is in sleep mode.

What is the purpose of the shortcut for sound in Microsoft Teams?

The shortcut for sound allows users to quickly enable or disable sound settings, enhancing user control over their audio experience.

Quelques cas d'usages :

Managing Notifications During Focused Work

Professionals can use the Do Not Disturb feature to minimize distractions while working on important tasks. By setting exceptions for key collaborators, they can ensure they receive critical messages without being interrupted by less urgent notifications.

Enhancing Privacy in Virtual Meetings

During virtual meetings, users can disable their camera and microphone to maintain privacy when they are not actively participating. This is particularly useful in open office environments or shared spaces.

Controlling Communication with Team Members

By utilizing the block feature, team leaders can manage communication effectively, ensuring that only relevant team members can reach them, which helps in maintaining focus and productivity.

Optimizing Team Collaboration

Setting up Priority Access for certain collaborators can enhance team collaboration by ensuring that important messages are not missed, especially during busy work periods.

Adjusting Settings for Remote Work

Remote workers can adjust their privacy settings to control who can contact them, helping to create a more focused work environment and reducing interruptions from non-essential communications.

Glossaire :

Do Not Disturb

A status setting in Microsoft Teams that prevents notifications from appearing when someone tries to contact you.

Priority Access

A feature in Microsoft Teams that allows users to set exceptions for certain collaborators, enabling notifications from them even when the Do Not Disturb status is active.

Privacy Settings

Options within Microsoft Teams that allow users to control their visibility and interaction capabilities, such as blocking collaborators or disabling the camera and microphone.

Collaborator

A person you work with on Microsoft Teams, who can send messages or call you.

Block

A feature that prevents a collaborator from contacting you through calls or messages and hides your status from them.

Microphone

A device that captures audio input, which can be disabled in privacy settings.

Camera

A device that captures video input, which can also be disabled in privacy settings.

Sleep Mode

A low-power state for computers that can affect the functionality of applications like Microsoft Teams.

Shortcut for Sound

A quick access feature that allows users to enable or disable sound settings in Microsoft Teams.

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If your status on Microsoft

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Teams is set to Do Not Disturb,

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you will not receive notifications if one

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of your collaborators tries to reach you.

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However, you can set U exceptions for

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certain collaborators and thus receive

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a notification if they send a message.

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To do this, access your application's

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general settings by clicking here,

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then on Privacy,

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click on Manage Riority Access and

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enter the name of the collaborator.

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You can remove access by clicking right here.

00:00:37

You also have the option

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to block collaborators.

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They will no longer be able to call you,

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send you a message, or even see your status.

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Other privacy settings are available to you,

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such as disabling your camera and microphone

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when your computer is in sleep mode,

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enabling or disabling certain data.

00:00:57

Enabling or disabling the shortcut for sound.

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