Teams - Use Microsoft Whiteboard in meetings Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on using the Microsoft Whiteboard tool during meetings, highlighting its features, functionalities, and collaborative capabilities.

Chapitres :

Introduction to Microsoft Whiteboard
Microsoft Whiteboard is a collaborative tool that allows multiple participants to engage in real-time brainstorming and project discussions during meetings. This guide will walk you through the steps to effectively use the Whiteboard tool, enhancing your collaborative experience.
Sharing the Whiteboard
To share a whiteboard during a meeting, follow these steps: 1. Click on the 'Share' button located in the top banner of the meeting interface. 2. Select 'Microsoft Whiteboard' from the options presented. Once shared, the whiteboard will automatically open for all participants, allowing everyone to contribute.
Using the Whiteboard Tools
Upon launching the whiteboard, an initial menu appears at the bottom of the board. This menu provides various tools for: - Adding ideas - Drawing - Creating posts Additionally, Microsoft Whiteboard includes integrated tools such as a timer, which can be useful for managing time during exercises.
Taking Control of the Whiteboard
The 'Follow Me' button allows you to take control of the whiteboard, enabling all collaborators to see what you are presenting. This feature is particularly useful for guiding discussions and focusing attention on specific content.
Collaborating with External Participants
If one of your participants is an external collaborator from outside your organization, they will not be able to access the whiteboard. However, all participants from the same organization can start or stop the whiteboard as needed.
Customizing Your Whiteboard Experience
You can customize your whiteboard settings, including: - Background options - Enhancements for freehand drawing - Collaborative cursors for better interaction These settings help tailor the whiteboard to your meeting's needs.
Ending the Whiteboard Session
To stop sharing the whiteboard, simply click on the 'Stop Sharing' button. After the meeting concludes, you can access your whiteboard by navigating to your calendar, selecting the meeting, and clicking on 'Recap' in the top banner.
Conclusion
Utilizing Microsoft Whiteboard during meetings enhances collaboration and engagement among participants. By following the steps outlined in this guide, you can effectively share ideas, manage discussions, and create a productive meeting environment.

FAQ :

What is Microsoft Whiteboard?

Microsoft Whiteboard is a collaborative digital tool that allows users to brainstorm, draw, and share ideas in real-time during meetings.

How do I share a Microsoft Whiteboard during a meeting?

To share a Microsoft Whiteboard, click on 'Share' in the top banner of the meeting interface, then select 'Microsoft Whiteboard.' It will open for all participants automatically.

Can external collaborators access the Microsoft Whiteboard?

No, if an external collaborator is part of the meeting, they will not be allowed to enter the Microsoft Whiteboard.

What tools are available in Microsoft Whiteboard?

Microsoft Whiteboard offers various tools for adding ideas, drawings, and notes, as well as a timer for managing time during activities.

How can I stop sharing the whiteboard?

To stop sharing the whiteboard, click on 'Stop Sharing' in the meeting interface.

Where can I find the whiteboard after the meeting?

After the meeting, you can find your whiteboard by accessing the meeting from your calendar and clicking on 'Recap' in the top banner.

Quelques cas d'usages :

Brainstorming Sessions

During team brainstorming sessions, Microsoft Whiteboard can be used to visually capture ideas and concepts in real-time, allowing all participants to contribute simultaneously.

Project Planning

Teams can utilize Microsoft Whiteboard to outline project plans, assign tasks, and track progress collaboratively, enhancing communication and organization.

Training and Workshops

In training sessions, facilitators can use Microsoft Whiteboard to engage participants with interactive exercises, utilizing the timer tool to manage time effectively.

Remote Collaboration

For remote teams, Microsoft Whiteboard serves as a virtual space where members can collaborate on projects, share feedback, and visualize workflows, regardless of their physical location.

Creative Design Sessions

Design teams can leverage Microsoft Whiteboard to sketch ideas, share visual concepts, and iterate designs collaboratively, making use of the drawing tools and background customization.

Glossaire :

Microsoft Whiteboard

A digital canvas that allows users to collaborate in real-time on ideas, drawings, and projects during meetings.

Share

A function that allows users to distribute access to the Microsoft Whiteboard to all meeting participants.

Collaborators

Participants who work together on the Microsoft Whiteboard, contributing ideas and content.

Timer

A tool integrated into Microsoft Whiteboard that helps manage time during exercises or activities.

Background customization

The ability to change the visual background of the whiteboard to enhance the drawing experience.

External collaborator

A participant from outside the organization who may have limited access to the Microsoft Whiteboard.

Stop Sharing

An option to cease sharing the Microsoft Whiteboard with meeting participants.

Recap

A feature that allows users to access the whiteboard and meeting notes after the meeting has concluded.

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During a meeting with multiple participants,

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you have the option to use the

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Microsoft Whiteboard tool to

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collaborate with all participants

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in real time on a topic or project.

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To share a whiteboard,

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simply click on Share in the top banner

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and then on Microsoft Whiteboard.

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It will automatically open

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for all participants.

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Once launched, we see an initial

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menu at the bottom of the board and

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can use various tools to add ideas,

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drawings, ostits, et cetera.

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Microsoft Whiteboard also integrates

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other tools such as a timer.

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This allows you to limit time,

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for example during an exercise.

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Follow me. By clicking on this button,

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you take control of the whiteboard

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so that all collaborators can

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see what you are showing.

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You can share the whiteboard with

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other collaborators who are not

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participating in the meeting.

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And other settings which allow you

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to customize your configuration,

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such as customizing the background

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HAE enhancement when drawing

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freehand collaborative curses.

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Depending on the versions

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of Microsoft whiteboard,

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if one of your participants is an external

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collaborator to your organization,

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they will not be allowed

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to enter the whiteboard.

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All participants from the same

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organization attending the meeting

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can start or stop the whiteboard.

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If you want to stop sharing the whiteboard,

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click on Stop Sharing here.

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Once the meeting is over,

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you can find your whiteboard by accessing

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your meeting from your calendar,

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then clicking on Recap in the top banner.

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