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Outlook Online - Adding contacts with Outlook Online Tutorial

In this video, you will learn how to add contacts with Outlook Online.
The video covers the process of adding contacts, including inputting essential details like first name, last name, email address, phone number, and company.
It also shows how to add contacts from received emails and import contacts from a CSV file.
These contact adding skills will help you build a brimming address book of essential connections in no time.

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2347 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively manage and enrich your Contacts folder in Outlook Online. It covers the process of adding new contacts, importing existing contacts from a CSV file, and utilizing features to enhance your contact management experience.

Chapitres :

Introduction to Outlook Online Contacts Management
Outlook Online offers a user-friendly interface for managing your contacts, allowing you to enrich your Contacts folder effortlessly. This guide will walk you through the essential steps to add new contacts, import existing ones, and utilize various features to enhance your contact management.
Adding New Contacts
To start adding new contacts, navigate to the Contacts section in Outlook Online and click on 'New Contact.' A handy panel will appear, prompting you to input essential details such as: - First Name - Last Name - Email Address - Phone Number - Company Additionally, there is a note section where you can add any extra information relevant to the contact.
Adding Contacts from Received Emails
You can easily add new contacts directly from received emails. When you receive a message from someone not yet in your contacts, simply click on their name to view their contact card. From there, click on the 'Contact' tab and then hit 'Add to Contacts' to seamlessly include them in your directory. If the person is already in your contacts, the button will change to 'Edit Contact,' allowing you to make any necessary updates.
Importing Contacts from a CSV File
If you have a collection of contacts stored in a CSV file from a previous email service, Outlook Online makes it easy to import them. Follow these steps: 1. Navigate to your Contacts. 2. Click on 'Manage Contacts.' 3. Select 'Import Contacts.' This will allow you to smoothly import your CSV file into Outlook. If you need assistance retrieving the file from your previous email service, click on the provided link that redirects you to a helpful Microsoft support page, guiding you through the steps based on your email provider.
Conclusion
By mastering these contact management skills in Outlook Online, you will have your address book brimming with essential connections in no time. Whether adding new contacts or importing existing ones, these features enhance your ability to stay organized and connected.

FAQ :

How do I add a new contact in Outlook Online?

To add a new contact in Outlook Online, go to your Contacts section, click on 'New Contact', and fill in the essential details such as first name, last name, email address, phone number, and company.

Can I add contacts directly from received emails?

Yes, you can add contacts directly from received emails. Click on the sender's name to view their contact card, then click on the 'Contact' tab and select 'Add to Contacts' to include them in your directory.

What should I do if I have contacts in a CSV file?

If you have contacts stored in a CSV file, navigate to your contacts in Outlook Online, click on 'Manage Contacts', and select 'Import Contacts' to smoothly upload your CSV file.

Where can I find help if I can't retrieve my CSV file?

If you're unsure how to retrieve your CSV file from your previous email service, you can visit the Microsoft support page linked in Outlook Online for guidance based on your email provider.

What happens if a contact is already in my directory?

If the contact is already in your directory, the 'Add to Contacts' button will change to 'Edit Contact', allowing you to make any necessary updates to their information.

Quelques cas d'usages :

Efficient Networking

Professionals can use the contact adding features in Outlook Online to quickly build and maintain a robust network of connections, ensuring they have easy access to important contacts for collaboration and communication.

Streamlined Data Migration

When transitioning from an old email service, users can import their contacts from a CSV file into Outlook Online, saving time and ensuring no important connections are lost during the migration process.

Enhanced Communication Management

By adding contacts directly from emails, users can efficiently manage their communication, ensuring that they can easily reach out to new connections without manual entry.

Organized Contact Information

Using the note section in the contact details, professionals can keep additional information about their contacts, such as meeting notes or personal preferences, which can enhance relationship management.

Improved Team Collaboration

Teams can benefit from a well-organized Contacts folder in Outlook Online, allowing members to quickly find and connect with each other’s contacts, facilitating better collaboration on projects.

Glossaire :

Contacts folder

A section in Outlook Online where all your saved contacts are stored, allowing for easy access and management.

New Contact

A feature in Outlook Online that allows users to create a new entry in their Contacts folder by entering essential details such as name, email, and phone number.

Contact card

A digital card that displays the contact information of an individual, including their name, email address, phone number, and any additional notes.

CSV file

A Comma-Separated Values file format used to store tabular data, which can be imported into Outlook Online to add multiple contacts at once.

Import Contacts

A function in Outlook Online that allows users to upload and integrate contacts from an external file, such as a CSV file, into their Contacts folder.

Microsoft support page

An online resource provided by Microsoft that offers guidance and troubleshooting for users regarding their products and services.

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Ready to level up your contact game?

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Outlook Online offers you multiple ways to

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enrich your Contacts folder effortlessly.

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To start, head to your Contacts

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section and click on New Contact.

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A handy panel will pop up allowing you to

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input all the essential details first name,

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last name, e-mail address,

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phone number and company.

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Plus, there's a note section where

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you can add more information.

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Don't miss out on the chance to

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add new contacts from received

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Emails when you get a message from.

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Someone not yet in your contacts,

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simply click on their name

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to view their contact card,

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Click on the Contact tab,

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then hit Add to Contacts to seamlessly

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include them in your directory.

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If they were already in your context,

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the button will change to Edit Contact,

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allowing you to make any necessary updates.

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Got a bunch of contacts stored in a

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CSV file from your old e-mail service?

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No worries, Outlook Online has got your back.

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Navigate your contacts,

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then click on Manage Contacts

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and select Import Contacts.

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From there you can smoothly

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import your CSV file into Outlook.

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If you're not sure how to retrieve

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the file from your previous e-mail

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service step on the provided link.

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It'll redirect you to helpful Microsoft

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support page guiding you through the

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steps based on your e-mail provider.

00:01:20

Would these contact adding skills?

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You'll have your address book brimming

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with essential connections in no time.

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