PowerPoint - Change font size, line spacing, and indentation Tutorial

In this video, you will learn how to change the font size, line spacing, and indentation in Microsoft 365. The video covers the steps to increase the font size, adjust the line spacing, and move the list to the right for better slide balance.
It also explains how to use the ruler to adjust the space between the text and bullets.
This tutorial will help you enhance the formatting of your slides and create visually appealing presentations.

5:09
6184 views

Available in Microsoft365

Objectifs :

This video aims to guide viewers through the process of formatting a bulleted list in a presentation, focusing on theme application, font size adjustments, line spacing, and margin settings to enhance visual appeal and readability.

Chapitres :

Introduction to Formatting the Agenda Slide
In this section, we will explore how to enhance the appearance of our Agenda slide by applying a new theme and adjusting the formatting of the bulleted list.
Applying a New Theme
To begin, we will click on the 'Design' tab and select the 'Facet' theme for our presentation. This theme features a smaller font size, which we will adjust for better visibility.
Increasing Font Size
Next, we will increase the font size of the text. Select the placeholder, navigate to the 'Home' tab, and choose a font size of 24. This adjustment makes the text easier to read and optimizes the use of space on the slide.
Working with the Slide Master
To ensure consistency across the presentation, we will make these changes on the Slide Master. We will also increase the line spacing for better readability.
Adjusting Line Spacing
Select the placeholder and click on 'Line Spacing' in the 'Home' tab. The current setting is single spacing (1.0). We will open 'Line Spacing Options' and change the 'Before' spacing from 10 points to 20 points, providing a bit more space without reaching 1.5 spacing.
Understanding Autofit
Autofit automatically adjusts the line spacing and font size as new items are added to the list. To demonstrate this, we will add an item to the list and observe how it compresses. If we prefer not to use Autofit, we can access 'Autofit Options' to revert the changes.
Turning Off Autofit
To disable Autofit completely, we will go to the Autocorrect dialog box and uncheck 'Autofit body text to placeholder.' This setting will remain off until we choose to turn it back on.
Adjusting Margins
To balance the slide visually, we will adjust the left margin of the list. Right-click the text placeholder, select 'Format Shape,' and navigate to 'Size and Properties' to modify the left margin. This will shift the list to the right.
Using the Ruler for Indentation
To further refine the spacing between the text and bullets, we will enable the ruler by clicking 'View' and checking 'Ruler.' By dragging the upper tab on the ruler, we can adjust the left indent of the text and the position of the bullets.
Final Adjustments
If the list contains multiple text levels, ensure to select the appropriate level before adjusting the tabs. After these adjustments, our agenda list will have the desired appearance.

FAQ :

What is the purpose of the Agenda slide in a presentation?

The Agenda slide serves to outline the main topics or points that will be discussed during the presentation, helping the audience understand the flow of information.

How can I change the theme of my presentation?

To change the theme, click on the 'Design' tab in your presentation software and select a theme from the available options.

What is the Slide Master and how do I use it?

The Slide Master allows you to make universal changes to your slides, such as font size and layout. You can access it by selecting 'View' and then 'Slide Master'.

What does Autofit do in a presentation?

Autofit automatically adjusts the font size and line spacing to ensure that all text fits within the designated placeholder, which can help maintain a clean layout.

How do I adjust line spacing in my presentation?

To adjust line spacing, select the text, go to the 'Home' tab, and click on 'Line Spacing' to choose your desired spacing option or customize it in the 'Line Spacing Options'.

What should I do if I want to turn off Autofit?

To turn off Autofit, go to the Autocorrect dialog box and uncheck the option for 'Autofit body text to placeholder'. This will prevent automatic adjustments to your text.

How can I increase the space between text and bullets?

You can increase the space between text and bullets by using the ruler. Select the text, find the upper tab on the ruler, and drag it to adjust the left indent.

Quelques cas d'usages :

Creating Professional Presentations

Utilizing the techniques from the video, professionals can create visually appealing presentations that effectively communicate their agenda, ensuring that the audience remains engaged and informed.

Adjusting Presentation Layouts for Different Audiences

By applying different themes and adjusting font sizes and line spacing, presenters can tailor their slides to suit various audiences, enhancing readability and comprehension.

Improving Team Collaboration

Using the Slide Master feature, teams can create a consistent presentation style for collaborative projects, ensuring that all team members present information in a unified manner.

Enhancing Visual Hierarchy in Reports

By adjusting indentation and line spacing, professionals can create reports that clearly differentiate between main points and sub-points, improving the overall clarity of the document.

Training Sessions and Workshops

In training sessions, facilitators can apply the knowledge from the video to create structured agendas that guide participants through the material, making it easier to follow along.

Glossaire :

Agenda slide

A slide in a presentation that outlines the topics or points to be discussed.

Theme

A predefined set of design elements, including colors, fonts, and effects, that can be applied to a presentation to ensure a consistent look.

Font size

The size of the text in a presentation, measured in points (pt). A larger font size is easier to read.

Slide Master

A feature in presentation software that allows users to make universal changes to the layout and formatting of slides.

Line spacing

The vertical distance between lines of text in a paragraph. Common settings include single, 1.5, and double spacing.

Autofit

A feature that automatically adjusts the size of text and spacing to fit within a designated area or placeholder.

Margin

The space between the text and the edge of the text box or slide. Adjusting margins can help balance the layout.

Ruler

A tool in presentation software that helps users align and position text and objects on a slide.

Indentation

The space between the text and the margin of the text box. Indentation can be adjusted to create a visual hierarchy in lists.

00:00:07

Now we'll make some changes to its look and formatting.

00:00:10

Since I want to apply a different theme to the presentation,

00:00:14

I'll do that first.

00:00:16

Let's click Design and choose this theme called Facet,

00:00:23

that applies different styles and formatting to the list.

00:00:26

So now those are in place upfront.

00:00:30

This theme uses a small font size for the text.

00:00:33

Let's increase it.

00:00:35

I'll select the placeholder, click Home, Font size and choose 24.

00:00:44

This font size is easier to see and makes use of the space on the slide.

00:00:50

Note that if you want to change the font size for every list in the presentation,

00:00:54

you should change it on the slide master.

00:00:57

We'll work with the slide master in movie 3,

00:01:00

Change list formatting on the slide master.

00:01:05

We've increased the font size, let's also increase the line spacing.

00:01:10

To do that, I'll select the placeholder

00:01:13

and on the Home tab, I'll click Line spacing

00:01:17

where I see that the current setting is 1.0 or single spaced

00:01:22

and I see a preview of other settings.

00:01:25

I don't want quite so much spacing as 1.5, let's open Line spacing options.

00:01:32

This includes settings for indentation as well as spacing.

00:01:35

Under spacing, the list is set to single

00:01:40

but I can add space incrementally in the Before box.

00:01:45

I'll change this from 10 points to 20 and click OK.

00:01:50

So I've added a bit more space to the single spacing

00:01:54

but it's not quite as much as the 1.5 spacing.

00:01:58

Now because we've changed font size and line spacing

00:02:02

I want to mention Autofit

00:02:04

which can affect both of these types of formatting.

00:02:08

To demonstrate Autofit, I'll add 1 more item to this list,

00:02:12

watch closely as I type it: "Our support".

00:02:17

See how the list adjusted when I started typing?

00:02:20

It got more compressed.

00:02:22

It will continue to do so with each additional item.

00:02:26

That's the result of Autofit,

00:02:28

it adjusts line spacing and font size to fit all list items into the placeholder.

00:02:35

We'll delete this last item.

00:02:38

Because you may not want the Autofitting,

00:02:40

whenever it happens, this control appears called Autofit options.

00:02:45

Let's click it.

00:02:47

To undo the autofitting I click Stop fitting text to this placeholder.

00:02:53

The line spacing returns to what it was, I prefer that

00:02:57

so I leave the autofitting undone

00:03:00

and let's say I want to turn off Autofit altogether,

00:03:04

I click the control again and click Control autocorrect options;

00:03:10

in the Autocorrect dialog box, I uncheck Autofit body text to placeholder

00:03:17

and click OK.

00:03:20

Autofit is now off until I turn it back on.

00:03:25

Next I want to move the list to the right a little bit

00:03:28

to balance out the slide more.

00:03:31

To do that, I'll increase its left margin,

00:03:34

I right click the text placeholder and click Format shape.

00:03:39

Then I click Size and properties and Text box.

00:03:45

In the Left margin box, I'll change the setting

00:03:48

from .1 inch to 1 inch.

00:03:52

The text moves to the right as I press the Up arrow for the box.

00:03:56

I'll close the Format shape pane,

00:04:00

the new margin moves the list over nicely.

00:04:04

Now if you ever need to adjust the space between the text and bullets,

00:04:08

a great way is to use Tab markers on the ruler;

00:04:12

to display the ruler, click View and check Ruler.

00:04:17

Now let's say I want to increase the space between text and bullets.

00:04:23

I'll select the text and on the ruler, find this upper tab

00:04:27

on the bottom of the ruler.

00:04:30

I drag the tab and the dotted line shows where the text's left indent will be.

00:04:38

To move the bullets, I drag the tab at the top of the ruler.

00:04:49

Now note that if my list has more than one text level,

00:04:53

I need to select the level of text I want to adjust and then move the tabs.

00:05:02

My agenda list now looks the way I want it to.

Mandarine AI: WHAT YOU SHOULD KNOW

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