Platform Banner

Project Online - Creating the project tasks Tutorial

In this video, you will learn about creating project tasks in Project Online.
The video covers the different types of tasks, how to prioritize them, and how to monitor and display them.
This will help you effectively organize and manage your projects using Project Online.

5:18
4793 views

Available in Microsoft365

Description

Objectifs :

This tutorial aims to guide users on how to create and manage project tasks in Project Online, including task creation, prioritization, monitoring, and publication.

Chapitres :

Introduction to Project Online
Welcome to this tutorial on Project Online. In this section, we will explore how to create project tasks. Project Online is not merely a software that lists activities; it allows for the organization and optimization of resources. It is crucial to define most tasks before a project begins.
Creating Project Tasks
In this tutorial, we will cover the following aspects of task creation: - Entering a task - Understanding different types of tasks - Prioritizing tasks - Monitoring tasks - Displaying a timeline - Publishing tasks A project involves interrelated actions, meaning that starting a task often requires the completion of a previous one.
Types of Tasks
In Project Online, there are two types of tasks: - **Summary Tasks**: These are generic tasks that encompass several subtasks. - **Subtasks**: These provide detailed information related to a summary task. For example, under a summary task labeled 'Design', you can add subtasks such as 'Content of Training Recommendation' and 'Content of Training Validation'.
Entering Task Information
For each task, you need to provide essential information: - Who is responsible - When it will occur - How much work is required - How long it will take You can easily input this information using various fields. For instance, if a task is scheduled for one day, you can select the appropriate date from the calendar.
Monitoring Task Completion
To ensure proper project monitoring, each task must indicate its level of completion. Project Online calculates the overall impact of this completion rate on the entire project. For example, if a task is fully completed, you would indicate 100%. If a task is only partially completed, such as 50%, you would enter that percentage.
Using Predecessors
When a task depends on the completion of a preceding task, you can use the concept of predecessors. In Project Online, you can specify that task number 5 should begin only after task number 3 is completed by referencing task number 3 in the predecessor field.
Timeline View
The timeline view provides enhanced visibility of your tasks. To add tasks to this view, navigate to the 'Tasks' section in the ribbon and select 'Add to Timeline'. This allows you to visually manage your tasks and their relationships.
Finalizing and Publishing Tasks
Once you have developed your tasks, it is essential to validate all the information. Remember to save your work and publish the updates to make them public. These steps are crucial for ensuring that all data is accurately reflected in your project.
Conclusion
In summary, you now have the tools to create and manage project tasks in Project Online. By organizing tasks relative to each other and ensuring proper monitoring, you can maintain consistency throughout your project and manage it effectively.

FAQ :

What is Project Online?

Project Online is a cloud-based project management tool that helps users plan, manage, and collaborate on projects effectively.

How do I create tasks in Project Online?

To create tasks in Project Online, navigate to your project, use the task entry fields to add task names, set durations, and assign resources.

What are summary tasks and subtasks?

Summary tasks are overarching tasks that group related subtasks. Subtasks are individual tasks that provide detailed information about specific activities.

How can I indicate task dependencies?

You can indicate task dependencies by using the predecessors field in Project Online, specifying which tasks must be completed before others can start.

What is the purpose of the timeline view?

The timeline view provides a visual representation of project tasks over time, helping users to see the schedule and task dependencies clearly.

How do I monitor task completion in Project Online?

You can monitor task completion by entering the completion rate for each task, which Project Online uses to calculate overall project progress.

Why is it important to publish project updates?

Publishing project updates ensures that all stakeholders have access to the latest information and progress, facilitating better collaboration and communication.

Quelques cas d'usages :

Managing a Training Program

In a corporate setting, Project Online can be used to manage a training program by creating tasks for content development, validation, and scheduling. By using summary tasks for each training module and subtasks for individual sessions, project managers can ensure that all components are completed on time and in the correct order.

Software Development Project

In software development, Project Online can help teams organize tasks such as coding, testing, and deployment. By setting predecessors, teams can ensure that coding tasks are completed before testing begins, improving workflow efficiency.

Event Planning

Event planners can utilize Project Online to create a timeline of tasks such as venue booking, catering, and marketing. By using the timeline view, planners can visualize the sequence of tasks and ensure that all preparations are completed before the event date.

Construction Project Management

In construction, Project Online can be used to manage tasks related to different phases of a project, such as design, approval, and construction. By indicating task dependencies, project managers can ensure that construction only begins after design approval, minimizing delays.

Research Project Coordination

Researchers can apply Project Online to coordinate tasks such as literature review, data collection, and analysis. By monitoring task completion rates, they can adjust timelines and resources to ensure the project stays on track.

Glossaire :

Project Online

A cloud-based project management tool that allows users to plan, manage, and collaborate on projects efficiently.

Project tasks

Specific activities or actions that need to be completed as part of a project.

Summary tasks

Higher-level tasks that encompass multiple subtasks, providing an overview of project progress.

Subtasks

Tasks that fall under a summary task, providing more detailed information about specific activities.

Indent function

A feature in Project Online that allows users to create a hierarchy of tasks by making a task a subtask of another.

Predecessors

Tasks that must be completed before another task can begin, establishing a sequence of activities.

Timeline view

A visual representation of project tasks over time, allowing users to see the schedule and dependencies at a glance.

Completion rate

A percentage indicating how much of a task has been completed, which affects the overall project progress.

Publication

The process of making project updates visible to all stakeholders after saving changes.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Vu 10742 fois

Video Training Microsoft Planner and Project - Task management tools

Discover the Office 365 applications that allow you to be efficient

ALL COURSES