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Teams - Customize notifications in Teams Tutorial

Customize notifications in Teams by guiding you through accessing settings, then adjusting general, sound, display, mail, chat and channel, meeting, presence, calendar, and app options. Learn to mute or highlight alerts, choose notification sounds, control previews, set per-channel feeds, and test notifications to match your work pace and privacy needs.

06:08
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Parteger

Available in Microsoft365

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you'll learn how to set up your alerts to

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your preferences to stay informed without being constantly interrupted.

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This is an essential step to work comfortably on a daily basis.

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By default,

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teams sends you notifications for many events

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including new messages,

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mentions,

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reactions,

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upcoming meetings,

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calendar updates,

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and activities in certain channels.

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Depending on your work pace,

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this can quickly become too present.

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Fortunately,

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all this is very finely personalized.

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To access the notification settings,

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click on the three dots in the top right corner of the app,

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then click on settings.

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From the menu on the left,

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select notification and activity.

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You will then arrive at a very complete page

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organized into several sections.

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If you're looking for a fine-grained setting,

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you can even use the finding settings field at the top of the left column.

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At the top of the page you will first find the general settings.

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For example,

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you can mute all notifications except for calls and meetings.

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This is useful when you wanna stay reachable for the essentials

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while deleting the rest of the alerts.

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Just below

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the sound section allows you to choose which type of notification triggers a sound.

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For example,

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you can keep a sound for incoming calls and

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meeting starts while removing sounds from classic messages.

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Depending on your version of teams,

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you can also choose the type of sound you use

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and listen to it with the play button.

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The display section controls how notifications appear on the screen.

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You can choose whether or not to preview

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the message and its content in the notification.

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If you're working in a shared environment,

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turning off this preview may be best to maintain privacy.

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You can also decide whether to continue to

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see notifications during your calls and meetings.

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If you prefer to limit distractions in meetings,

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this setting is especially useful.

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Another possibility

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flash the task bar when a notification arrives.

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This helps spot an alert even if Teams is in the background

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below you can also set how long a notification remains visible,

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choose its position on the screen,

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bottom right,

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top right,

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bottom left or top left,

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as well as its size.

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Finally,

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the test notification button allows you to

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immediately check the result of your settings.

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Next you will find the mail setting for missed activities.

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It is used to choose the frequency of summary emails sent by teams

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when you have missed certain activities.

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You can receive them regularly,

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more rarely,

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or adjust this behavior as needed.

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The chat and channel section is one of the most important,

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as this is where you decide how teams alert you for your daily exchanges.

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For chat messages,

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you choose where the notification appears.

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The mention with at area then allows you to go even further.

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You can distinguish between channel or team mentions,

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label mentions,

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mentions of all participants in a conversation,

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or personal mentions.

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The idea is simple

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not all mentions are equally important.

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And teams let you assign them a different level of visibility

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a little further down,

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you can also set notifications for feed

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replies and track posts for likes and reactions

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as well as posts across all channels displayed.

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Again,

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the goal is not just to turn on or off,

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but to decide how each type of information

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should go back to you.

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The meeting service section is a collection

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of alerts related to your team's meetings.

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Here you can turn meeting start notifications on or off,

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choose to show the meeting join bar

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and set how you want to be notified for meeting conversations.

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Teams also distinguishes between meetings that you have accepted

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and those marked as temporary or left unanswered,

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which allows you to adapt the alert level according to your actual commitment.

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You can also choose how instant meeting start notifications behave.

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This is useful if your organization often uses

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meetings that are launched on the fly.

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Further down,

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the presence section allows you to track the status of certain people.

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You can have teams notify you when a colleague becomes available or goes offline.

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This is handy if you wait for the right time to follow up with someone.

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The calendar section is for invitations,

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updates,

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cancellations,

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and meetings that you've set up that are forwarded to others

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again you choose where this information should appear.

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Finally,

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the app section allows you to enable or

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disable notifications for apps installed in Teams.

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In addition to these global settings,

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you can also customize notifications for a specific channel.

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To do this,

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locate the channel in question,

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click on the three dots to the right of its name,

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then choose channel notification.

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You can then decide whether this channel should notify you for all new posts

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only for certain events or more discreetly via the activity feed.

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Depending on the channel display,

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you can also include the replies in the follow up.

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This keeps an important channel clearly visible

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while remaining more discreet on the secondary channels.

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Now you know how to personalize your notifications in Microsoft Teams,

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both globally and channel by channel.

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Take a few minutes to adjust the settings to the way you work.

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Notifications are set up and help you stay responsive

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without overloading your attention.

Mandarine AI: WHAT YOU SHOULD KNOW

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