Outlook - Edit or delete an appointment, meeting or event Tutorial

In this video, you will learn how to edit or delete an appointment, meeting, or event using Microsoft 365. The video covers the process of changing options, such as date and time, for appointments and meetings.
It also demonstrates how to send updates to invited guests when making changes to a meeting.
Additionally, the video explains how to modify recurring series and turn events into appointments.
This tutorial will help you effectively manage your calendar in Microsoft 365.

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2593 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to change appointments and meetings in a calendar application, detailing the steps involved and the options available for managing recurring events.

Chapitres :

Introduction
Managing appointments and meetings effectively is crucial for maintaining an organized schedule. This guide outlines the steps to change appointments and meetings, ensuring that users can easily navigate their calendar and keep all participants informed.
Changing Appointment or Meeting Details
To change an appointment or a meeting, follow these steps: 1. Open the details of the item you wish to change. 2. Modify the options as needed. 3. Click 'Save' when you are finished. If you are changing a meeting, a message will prompt you to send updates to invited guests, ensuring they are aware of any changes made.
Adjusting Date and Time
You can easily change the date and time of an appointment or meeting by: - Dragging the borders of the appointment block. - Moving the element to a new time slot. These methods provide a quick and intuitive way to reschedule events.
Managing Recurring Appointments
When modifying an item that is part of a recurring series, a dialog box will appear, offering two options: - **Just this one**: This option allows you to modify only the selected appointment, leaving the rest of the series unchanged. - **The entire series**: Choosing this option will modify all appointments in the series. Select the option that best fits your needs.
Understanding Events
Events are considered all-day elements and will appear as free time in your calendar. If you wish to convert an event into an appointment, simply uncheck the 'All day event' box. This flexibility allows for better management of your schedule.
Conclusion
In summary, changing appointments and meetings involves straightforward steps that enhance calendar management. By understanding how to adjust details, manage recurring events, and differentiate between appointments and events, users can maintain an organized and efficient schedule.

FAQ :

How do I change an appointment or meeting?

To change an appointment or meeting, open the details of the item, modify the options you want, and click 'Save' when finished.

What happens if I change a meeting?

If you change a meeting, a message will prompt you to send updates to invited guests, informing them of any changes made.

Can I change the date and time of an appointment easily?

Yes, you can change the date and time of an appointment or meeting by dragging the borders or moving the element in your calendar.

What is the difference between modifying 'Just this one' and 'The entire series'?

Choosing 'Just this one' modifies only the selected appointment, while 'The entire series' modifies all appointments in the recurring series.

What are events in a calendar?

Events are all-day elements that appear as free time in your calendar and can be turned into appointments by unchecking the 'All day event' box.

Quelques cas d'usages :

Managing Team Meetings

In a corporate setting, a project manager can use the meeting modification features to adjust the time of a weekly team meeting. By dragging the meeting element on the calendar, they can quickly reschedule without needing to send multiple emails.

Scheduling Recurring Appointments

A healthcare provider can set up recurring appointments for patients. If a specific appointment needs to be changed, they can select 'Just this one' to avoid altering the entire series, ensuring continuity of care.

Organizing Events

An event coordinator can create all-day events for conferences. If they need to convert an all-day event into a specific appointment, they can simply uncheck the 'All day event' box to manage time slots effectively.

Updating Invited Guests

When a meeting time changes, a team leader can utilize the update feature to notify all invited guests automatically, ensuring everyone is informed of the new schedule.

Glossaire :

Appointment

A scheduled meeting or event that involves one or more participants, typically for a specific purpose.

Meeting

A gathering of individuals to discuss specific topics, make decisions, or share information, often scheduled in advance.

Recurring Series

A set of appointments or meetings that occur at regular intervals, such as daily, weekly, or monthly.

Dialog Box

A small window that prompts the user to make a decision or enter additional information before proceeding.

Event

A scheduled occurrence that lasts all day and is typically marked as free time in a calendar.

All Day Event

An event that lasts for the entire day, not restricted to specific hours, and is usually indicated in a calendar.

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simply open the details of the item,

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change the options you want,

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and then click Save when you are finished.

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If it is a meeting, each change will show you a message

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offering to send the update to invited guests

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so that they are aware of any changes made to the meeting.

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You can also change the date and time of an appointment

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or a meeting simply by dragging the borders

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or by moving the element.

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If you change an item that is part of a recurring series,

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a dialog box opens asking you to choose

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between Just this one or The entire series.

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This choice depends on what you want to do.

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By choosing Just this one,

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you will modify only the selected appointments.

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The appointments of the initial series will not be affected.

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If you choose the entire series,

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all appointments will then be modified.

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Meanwhile, events are all-day elements

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and appear as free time in your calendar.

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You can turn an event into an appointment

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by unchecking the box All-day event.

Mandarine AI: WHAT YOU SHOULD KNOW

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