Teams - End the Event and Gather Statistics Tutorial

Learn how to terminate events, generate statistics and optimize your analyses. Acquire the skills you need to analyze and interpret data effectively.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the key steps and resources available for managing a live event presentation, including how to retrieve information, access reports, and publish recordings effectively.

Chapitres :

Conclusion of Your Live Event Presentation
As you approach the end of your live event presentation, it's important to know how to properly conclude and manage the session. Click on the arrow next to 'Live' to select 'In Meeting' to stop the Town Hall for all participants.
Retrieving Event Information and Statistics
To gather information and statistics about your event, navigate to your calendar and double-click on the event you just presented. A window will appear, allowing you to access various resources related to the event.
Accessing Resources
The resources from the video may take some time to appear. You can also retrieve them in the event's conversation, which is accessible from the chat tab. This section will contain all questions and answers posed during the live event.
Attendance Reporting
To find the attendance report, look for the 'Participant Attendance Report' which provides the number of participants present during the live session and other relevant information. If transcription was enabled, you can also access the transcription of the event.
Finding Detailed Information
For more detailed information, click on 'Manage Event' in the details tab. In the report section, you will find the attendance report and the recording of the event.
Publishing the Event Recording
You have the option to publish a video of the event. Once published, an email with the link will automatically be sent to all participants. This ensures that everyone has access to the recorded session for future reference.
Scheduling Future Town Halls
When planning for the same Town Hall in the future, ensure to set a time that accommodates your audience, allowing for maximum participation.

FAQ :

How can I stop the Town Hall meeting for all participants?

To stop the Town Hall meeting for all participants, click on the arrow next to 'live' and select 'in meeting' to end the session.

Where can I find the attendance report for my event?

You can find the attendance report by going to the Event Details Tab, clicking on 'manage event,' and then navigating to the report section.

How do I access the recording of my live event?

To access the recording of your live event, go to your calendar, double-click on the event, and the recording will appear in the resources section.

What should I do if the transcription takes time to appear?

If the transcription takes time to appear, you can also retrieve it from the event's conversation available in the chat tab.

Will participants receive a link to the published video?

Yes, once the video is published, an email with the link will automatically be sent to all participants.

Quelques cas d'usages :

Corporate Town Hall Meetings

In a corporate setting, Town Hall meetings can be used to update employees on company performance, address concerns, and foster engagement. By utilizing attendance reports, managers can gauge participation and follow up with those who missed the event.

Educational Webinars

Educational institutions can host webinars as Town Hall events to discuss curriculum changes or student feedback. The recording and transcription can be shared with students who could not attend, ensuring everyone has access to the information.

Non-Profit Community Engagement

Non-profit organizations can use Town Hall meetings to engage with community members, gather feedback, and discuss initiatives. Attendance reports can help assess community interest and participation levels.

Product Launch Events

Companies launching new products can hold Town Hall events to present features and benefits. The recording and resources can be shared with potential customers, enhancing outreach and engagement.

Virtual Conferences

During virtual conferences, Town Hall sessions can facilitate discussions among speakers and attendees. The ability to access recordings and transcripts allows participants to revisit key points and discussions.

Glossaire :

Town Hall

A Town Hall is a meeting format where participants can engage in discussions, ask questions, and receive updates from leaders or presenters.

Attendance Report

An Attendance Report is a document that provides information about the number of participants present during a live event, including their engagement levels.

Transcription

Transcription refers to the process of converting spoken language into written text, which can be useful for record-keeping and accessibility.

Event Details Tab

The Event Details Tab is a section within an event management platform where users can find specific information about the event, including settings and reports.

Recording

A Recording is a saved video or audio file of a live event that can be accessed later for review or sharing.

Resources

Resources refer to supplementary materials or tools that can be accessed after an event, such as recordings, transcripts, and additional information.

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presentation for your live event.

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Click on the arra next to live

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To Select In Meeting To Stop The

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Town hold for all participants.

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To retrave information and

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statistics about the event,

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Go to your calendar and double click

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On the event you just presented.

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Winde Will Appar and You Can

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Access it Resources is the video

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It My Take Some Time For To Appare

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You Can Alsa Retrieve It In The

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Events conversation of viable

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From the chat tab all questions

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Andances posed during the live.

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A trend report participant

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In which you find the number of

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participants present during

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The live and other information.

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The transcription if you enabled it.

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Find information from the details Tab

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By Cliking on Manage Event in the

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Report section, you will find the

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Attendence report in the recording pot.

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You can publish a video.

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An Email with the Link Will

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automatically be sent to your participants.

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Note, only One Recording Field Can Be

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Publishd a time for the same Town Hall.

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