Groups - Having a conversation within a group Tutorial

In this video, you will learn about having a conversation within a group using Microsoft 365. The video covers how to consult conversations, respond to messages, start new conversations, and view group members.
This will help you effectively communicate and collaborate within a group using the group application in Outlook Online.

3:21
3310 views

Available in Microsoft365

Objectifs :

This tutorial aims to teach users how to effectively converse within a group using the group application in Outlook Online. It covers how to consult conversations, respond to messages, start new conversations, and manage group member visibility.

Chapitres :

Introduction to Group Conversations
Welcome to this tutorial on conversing effectively within a group. This guide will help you navigate the group application in Outlook Online, enabling you to engage in meaningful discussions with your peers.
Consulting Conversations
To begin, consult the list of various groups displayed on the left side of your window. For instance, the 'Transfer of Equipment' group indicates there are 2 unread messages. Click on the group name to bring up the conversation. Conversations are displayed as a series of written exchanges, with each item representing a different conversation. You may find multiple conversations within the same group.
Responding to Messages
To respond to a message, use the 'Reply All' button located on the right. This ensures that every registered member of the group receives your response. You can enhance your message by adding images or attachments, which will be visible to all participants. Once your message is ready, click the 'Send' button to share it with the group.
Viewing Conversations
The conversation mode allows you to view all exchanges sequentially. Your final response will be posted at the end of the conversation. If you have enabled email notifications, you will also find this conversation in your inbox. Click on your inbox to access the content, where messages appear as a conversation.
Starting a New Conversation
There are two ways to initiate a new conversation: within an existing group or by creating a new message using the 'New' button. When starting a new conversation, you can enter the name of the group instead of individual recipients. Begin typing the first letter of the group name, and suggestions will appear. Select the group name, write your message, and add a subject and content, along with any attachments. All participants will receive a notification when you send the message, provided the option is enabled.
Managing Group Members
To view the list of group members, look at the top right of your screen. If your group has many participants, you can display all members by clicking on the icon. This feature allows you to see who is part of the conversation.
Conclusion
Now you know how to converse effectively within a group using the group application in Outlook Online. By following these steps, you can enhance your communication and collaboration with your peers.

FAQ :

How do I start a group conversation?

You can start a group conversation by either selecting an existing group from the list or by creating a new message using the 'New' button. Enter the group name and compose your message.

What is the 'Reply All' function?

The 'Reply All' function allows you to respond to a message in a group conversation, ensuring that all members of the group receive your reply.

How can I view my group conversations?

You can view your group conversations by clicking on the group name in the list on the left side of your window, where unread messages are indicated.

What should I do if I want to include attachments in my message?

When composing your message, you can add attachments by using the attachment feature, which allows all participants to view the attached items.

How do I enable email notifications for group conversations?

To enable email notifications, check your settings in the group application to ensure that notifications are turned on for new messages.

Can I see all members of a group?

Yes, you can view all members of a group by clicking on the icon that displays the list of participants at the top right of your screen.

Quelques cas d'usages :

Team Project Collaboration

In a team project setting, members can use group conversations to share updates, discuss tasks, and collaborate on documents. By utilizing the 'Reply All' feature, everyone stays informed about project developments.

Event Planning

When planning an event, a group conversation can facilitate communication among organizers. Members can share ideas, assign tasks, and send reminders, ensuring everyone is on the same page.

Customer Support Coordination

Customer support teams can use group conversations to discuss customer issues and share solutions. This allows for quick responses and collective problem-solving, improving customer satisfaction.

Training and Development

In a training environment, group conversations can be used to discuss course materials, share resources, and provide feedback. This enhances the learning experience and encourages collaboration among participants.

Remote Work Communication

For remote teams, group conversations are essential for maintaining communication. Team members can share updates, ask questions, and collaborate on projects, helping to bridge the gap created by physical distance.

Glossaire :

Group Conversation

A discussion that takes place among multiple participants within a designated group, allowing for shared communication and collaboration.

Reply All

A function that allows a user to respond to a message in a group conversation, ensuring that all members of the group receive the response.

Email Notifications

Alerts sent to a user's email inbox to inform them of new messages or updates in group conversations, provided the option is enabled.

Attachments

Files or images that can be included with messages in a conversation, visible to all participants.

Inbox

The section of an email application where received messages are stored, including notifications of group conversations.

New Message

A feature that allows users to initiate a conversation by composing a message to one or more recipients.

Group Members

Individuals who are part of a specific group conversation, able to participate and receive messages.

00:00:14

You can see the list of the various groups on the left of my window.

00:00:18

You will notice that the transfer of the equipment group indicates 2 unread messages.

00:00:25

To consult them I click them to bring up the conversation conversations appear as a series of written exchanges located one after the other.

00:00:35

Each item you find corresponds to a different conversation there may be several different conversations within the same group.

00:00:44

If you wish to respond to a message just use the reply all button on the right.

00:00:51

You will notice that there is no single answer.

00:00:54

Each registered member of the group will receive the answer click on reply all.

00:01:01

My example consists of a simple message.

00:01:08

This message can be supplemented with images or attachments. In doing so, all attached items will be visible to all participants.

00:01:17

To send my reply to other members, I click the send button.

00:01:23

A conversation mode allows you to bring up all the exchanges one after the other.

00:01:28

You will see that my final response today is posted.

00:01:33

If the option to receive email notifications of conversations is enabled you will also find this conversation in your inbox.

00:01:41

I click on my inbox to bring up the content and I can find all my conversations in the form of an email.

00:01:48

The messages appear here as a conversation.

00:01:54

There are 2 ways to start a new conversation, even as you have already seen within the group all by creating a new message with the new button.

00:02:04

The difference will be the recipients instead of putting one or more people. One after the other I can enter the name of the group.

00:02:14

I begin to type the first letter of the group transfer of the equipment and the suggestion is immediately displayed.

00:02:21

I click on the group name. I write out my message. As for any email, adding a subject and content, which you can supplement with attachments.

00:02:33

All participants will receive the notification when you send a message if the option is enabled of course.

00:02:40

The indication of a new messages displayed before the name of the group.

00:02:46

I click on the group to view it.

00:02:48

The message appears in the group conversation.

00:02:52

Notice that the list of group members is displayed at the top right of your screen.

00:02:57

There are only 3 participants in the group if your list is much larger you can. Display all members by clicking on the icon. In doing so I will be able to view all of the members.

00:03:12

Now you know how to converse effectively within a group thanks to the display mode of the group application in outlook online.

Mandarine AI: WHAT YOU SHOULD KNOW

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