Teams - Manage Privacy in Private Channels Tutorial
Learn how to manage confidentiality in your teams' private channels to create targeted, secure collaboration spaces. Find out how to add private channels, so you can confidentially discuss and share sensitive information within your team.
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Private and small group chats
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Manage your teams
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Introduction to Teams
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Schedule Message Delivery
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How to start a Teams meeting from Klaxoon?
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Change application settings
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Apply a Specific Policy to a User
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Manage privacy settings
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Invite external guests
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Use and co-edit files
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Starting a Conversation
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File Management
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Following your activities and your team's activities
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Interact in a conversation
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Isolate a conversation window
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Finding Help?
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Searching for Items or People
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Understand and Secure Information Sharing in Instant Messaging
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Enabling Mobile Notifications
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Make a New Approval Request
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Store files in conversations
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Analyze Team Dynamics
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Start and Manage Your Event with Multiple People
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Copilot During Teams Meetings
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Use Viva Insights in Conversations
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Use Templates for Document Creation
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Use Commands and Keyboard Shortcuts
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Test Your Event with the Green Room
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When and Why to Use Town Hall
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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Enable Klaxoon as an App in Teams
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Differentiate Between Meeting Types
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Plan and Launch a Town Hall
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End the Event and Gather Statistics
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Communicate Behind the Scenes
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Secure Teams Upon Creation
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Start and Manage Your Event Alone
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Ensure Your Webinar Options Before Launching
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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The New Calendar
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Create a call group
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Assign a delegate for your calls
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Access voicemail via mobile and PC
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Create an appointment or meeting
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Respond to a meeting
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Block unwanted calls
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Sections
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Customizing Views
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Manage simultaneous calls
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Disable all call forwarding
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Set call forwarding to external numbers
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Live transcription and generate summaries via AI
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Add participants quickly and securely
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Manage advanced call notifications
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Configure call privacy and security settings
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Manage calls on hold
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Use the interface to make and receive calls
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Configure call forwarding to internal numbers
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Use call delegation
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Customize your voicemail greeting
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Granting access to the SharePoint site to someone outside the company
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a folder/document to certain members of your team
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Manage permissions
- 1:10
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Restrict a document to reading only
- 1:03
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Restoring an earlier version of your document
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Sharing a folder or document with someone outside the company
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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How to protect an email by encryption?
- 2:41
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Restricting a document to read-only mode (Extract a document)
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Creating a permission group
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Ensure data security during a Teams meeting
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General security practices in Outlook
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Manage permissions
- 1:03
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Understand and Secure Information Sharing in Instant Messaging
- 2:38
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Restrict a Document to Certain Team Members
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Secure Teams Upon Creation
- 2:57
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Restrict a Document to Read-Only
- 0:58
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Secure a Shared Document with a Password
- 1:28
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Recover deleted items
- 01:09
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Check Granted Shares
- 00:48
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Modify Sharing Rules
- 00:53
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Protect My Document with a Password and Expiration Date
- 01:02
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Best Security Practices on OneDrive
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Restore Your OneDrive Space
- 01:42
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Recall or replace an e-mail message
- 01:45
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Avoid Abusive Document Sharing
- 00:57
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Block a sender
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Prevent transfer for a meeting
- 01:19
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Share a document securely with Outlook
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Identify a fraudulent email
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Prevent the forwarding of an email
- 01:01
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Guide to Using the Microsoft Authenticator App
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Concept of Multi-Factor Authentication
- 01:51
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Protect an email by encrypting
- 01:10
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Provide an overview of best security practices in Outlook
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Is contactless payment safe ?
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Is a strong password all I need to stay safe?
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Is my password secure if it contains an @ and a number?
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Is a free antivirus good enough?
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Do I have to be an IT expert to protect myself?
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Is a hacker always a cybercriminal?
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Does private browsing make me anonymous?
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Am I safe online if I’m careful?
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Does connecting to a well-known website guarantee its safety?
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Are online payments riskier than in-store ones?
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Are all files safe as long as I open them with trusted software?
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Is a firewall the same as an antivirus?
- 01:31
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Can I safely click a link in a message?
- 01:46
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Is the sender’s email address enough to verify a message?
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Can my mobile apps do anything without my permission?
- 01:19
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Is cloud storage less secure than my personal computer?
- 01:37
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Does my antivirus block all threats?
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Is public Wi-Fi safe if no password is required?
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Is scanning a QR code always safe?
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Do cybercriminals only target large companies?
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Is signing in with Google or Facebook a bad idea ?
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Are updates useless if everything works fine?
- 01:28
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Will I know what to do if I get hacked?
- 01:16
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Is a hacker always a cybercriminal?
- 01:31
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Will I know what to do if I get hacked?
- 01:16
- Viewed 7 times
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Do I have to be an IT expert to protect myself?
- 01:14
- Viewed 11 times
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Do cybercriminals only target large companies?
- 01:21
- Viewed 8 times
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Are all files safe as long as I open them with trusted software?
- 01:24
- Viewed 10 times
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Is contactless payment safe ?
- 01:26
- Viewed 19 times
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Are online payments riskier than in-store ones?
- 01:21
- Viewed 10 times
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Is cloud storage less secure than my personal computer?
- 01:37
- Viewed 9 times
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Is scanning a QR code always safe?
- 01:21
- Viewed 8 times
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Can my mobile apps do anything without my permission?
- 01:19
- Viewed 9 times
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Is public Wi-Fi safe if no password is required?
- 01:26
- Viewed 8 times
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Is the sender’s email address enough to verify a message?
- 01:29
- Viewed 9 times
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Can I safely click a link in a message?
- 01:46
- Viewed 9 times
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Does connecting to a well-known website guarantee its safety?
- 01:27
- Viewed 10 times
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Am I safe online if I’m careful?
- 01:22
- Viewed 10 times
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Does private browsing make me anonymous?
- 01:27
- Viewed 10 times
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Are updates useless if everything works fine?
- 01:28
- Viewed 7 times
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Is a firewall the same as an antivirus?
- 01:31
- Viewed 9 times
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Does my antivirus block all threats?
- 01:46
- Viewed 8 times
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Is a free antivirus good enough?
- 01:38
- Viewed 11 times
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Is signing in with Google or Facebook a bad idea ?
- 01:34
- Viewed 7 times
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Is my password secure if it contains an @ and a number?
- 01:41
- Viewed 11 times
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Is a strong password all I need to stay safe?
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
- 03:31
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
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Instant alerts tailored to your activities
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Easy sharing with your team or organization
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Generate a Video
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Add Speaker Notes
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Create a first action
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Manage topics
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to Sway
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
- 01:08
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Prompt coach
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive overview of how to create and manage private channels within a team environment, highlighting their purpose, functionalities, and settings. It is designed to help users understand the benefits of private channels for collaboration and information sharing while ensuring clarity on permissions and access.
Chapitres :
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Introduction to Private Channels
Private channels are a feature within team collaboration platforms that allow members to create spaces for targeted discussions and projects without the need for a dedicated team group. This is particularly useful for teams that need to collaborate on sensitive topics or projects while maintaining confidentiality. -
Creating a Private Channel
To create a private channel, any member (except guests) can initiate the process. However, team administrators have the ability to disable this feature through team settings. It's important to note that the ability to create private channels may be restricted based on organizational policies. -
Managing Membership in Private Channels
When a private channel is created, the creator becomes the sole administrator, responsible for adding or removing members. Guests can be invited to the private channel, but they must already be part of the team. Additionally, when a new member joins a private channel, they gain access to all previous conversations that occurred before their arrival. -
Access and Visibility of Private Channels
Members who are not part of a private channel will not have access to its content, and it will not appear in their channel list. This ensures that discussions remain confidential and are only visible to authorized members. -
Settings and Customization
Private channels inherit basic settings from the parent team but can be customized individually. Administrators can modify member lists, permissions, and features such as mentions and fun tools like GIFs. This flexibility allows teams to tailor their private channels to their specific needs. -
SharePoint Integration
Upon the creation of a private channel, a new SharePoint site collection is automatically generated specifically for that channel. This site is independent of the general team SharePoint and is accessible only to private channel members, ensuring that files and folders remain secure and exclusive. -
Conclusion
Private channels serve as a valuable tool for teams needing to collaborate on sensitive projects while maintaining privacy. Understanding how to create, manage, and customize these channels enhances team communication and ensures that information is shared securely among the right members.
FAQ :
What is a private channel?
A private channel is a secure space within a team where only selected members can communicate and access content, making it ideal for sensitive discussions.
How can I create a private channel?
To create a private channel, you need to be a member of the team with the necessary permissions. You can do this through the team settings where you can select the option to create a private channel.
Can guests access private channels?
Guests cannot create private channels, but they can be added to existing private channels if they are already members of the team.
What happens when I add a new member to a private channel?
When a new member is added to a private channel, they gain access to all previous conversations that occurred before their arrival.
What is a SharePoint site collection in relation to private channels?
A SharePoint site collection is automatically created for each private channel, allowing members to store and share files securely, separate from the general team SharePoint.
Can I change the settings of a private channel after it is created?
Yes, you can modify the settings of a private channel, including member permissions and features like mentions and file sharing.
Quelques cas d'usages :
Collaborating on Sensitive Projects
A marketing team can use a private channel to discuss confidential strategies for an upcoming product launch, ensuring that sensitive information is only shared among trusted team members.
Managing Budget Discussions
Finance teams can create a private channel to discuss budget allocations and financial strategies without exposing sensitive data to all team members.
Project-Based Collaboration
When different departments need to collaborate on a specific project, they can create a private channel to streamline communication and keep discussions focused and secure.
Handling HR Matters
HR teams can utilize private channels to discuss employee matters, ensuring confidentiality and compliance with privacy regulations.
Training and Development Sessions
A training team can set up a private channel for planning and discussing training sessions, allowing them to share resources and feedback without involving the entire organization.
Glossaire :
Private Channel
A private channel is a restricted communication space within a team where only selected members can participate and view the content. It is useful for discussions that require confidentiality.
Team Settings
Settings that allow team administrators to manage various aspects of the team, including the ability for members to create private channels.
Administrator Policy
Rules set by the team administrator that dictate what members can or cannot do within the team, including the creation of private channels.
Guest
A user who has limited access to a team and its channels, typically not able to create channels or access certain content.
SharePoint Site Collection
A collection of SharePoint sites that are created for specific purposes, such as a private channel, allowing members to store and share files securely.
Mentions
A feature that allows users to tag other members in messages or comments, notifying them of the mention.
Permissions
Settings that determine what actions members can perform within a channel, such as posting messages or accessing files.
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