Outlook Online - Managing your tasks with To Do add-in Tutorial

In this video, you will learn about managing your tasks with the To Do add-in.
The video covers the To Do interface, task management features such as marking tasks as important and checking them off, creating customized lists, using the search tool, personalizing the theme and account settings, syncing tasks with other apps, and integrating with Outlook.
This will help you effectively manage your tasks and stay organized.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the To Do interface integrated with Microsoft Outlook Online, highlighting its features and functionalities for effective task management.

Chapitres :

Introduction to the To Do Interface
The To Do interface is designed to seamlessly integrate with Microsoft Outlook Online, providing users with an efficient way to manage their tasks. By selecting the Mayday tab and clicking on 'Open To Do', users can access their task lists and begin organizing their workload.
Navigating Your Task Lists
Upon entering the To Do app, users will see their task lists displayed along with the number of tasks in each list. To explore a specific list, simply click on it. This feature allows for easy management of tasks, making it straightforward to keep track of what needs to be done.
Managing Tasks Effectively
Important tasks can be marked with a star icon, making them easily identifiable. Users can validate completed tasks by checking them off. For deeper engagement with a specific task, clicking on it reveals additional options, such as adding it to the daily agenda or deleting it if necessary.
Adding New Tasks
To add new tasks, users can simply enter their names in the 'Add Task' box. This feature allows for quick updates to the task list, ensuring that no important tasks are overlooked.
Customizing Your Experience
The To Do app offers flexibility in task management. Users can create customized lists using the designated button. Additionally, the magnifying glass serves as a search tool, helping users find specific tasks quickly.
Personalization and Settings
The Star Wheel icon provides access to personalize the theme and account settings. Clicking on it opens a pop-up window where users can manage general options, such as confirmation prompts for task deletion, highlighting important tasks, and organizing smart lists on the home screen. Users have the ability to enable, disable, or hide empty lists.
Synchronization Features
To Do automatically syncs tasks with other applications, ensuring users stay organized. If there are any doubts about synchronization, tasks can be manually synced between different apps with a single click using the Sync button.
Conclusion and Additional Features
Congratulations! You have now mastered the basic features of the To Do online app. Additionally, users can enjoy a desktop version of the app, which integrates seamlessly with Outlook for an enhanced task management experience.

FAQ :

What is the To Do interface?

The To Do interface is a task management platform integrated with Microsoft Outlook Online, allowing users to create, manage, and organize their tasks efficiently.

How do I add tasks to my To Do list?

To add tasks, simply enter the task name in the 'Add Task' box within the To Do interface and press enter.

Can I mark tasks as important?

Yes, you can mark important tasks by clicking on the star icon next to the task in your list.

What does the magnifying glass do?

The magnifying glass is a search tool that helps you quickly find specific tasks within your To Do app.

How can I customize my To Do app settings?

You can customize your To Do app settings by clicking on the Star Wheel icon, which opens a pop-up window for various personalization options.

Is there a way to sync my tasks with other apps?

Yes, To Do automatically syncs your tasks with other apps, and you can also manually sync them using the Sync button.

Is there a desktop version of the To Do app?

Yes, there is a desktop version of the To Do app that can be integrated with Outlook for a seamless task management experience.

Quelques cas d'usages :

Project Management

Use the To Do app to create and manage task lists for different projects, allowing team members to track progress and deadlines efficiently.

Personal Task Organization

Individuals can utilize the To Do app to organize personal tasks, set priorities with the star icon, and ensure important tasks are completed on time.

Event Planning

Event planners can create customized task lists for organizing events, ensuring all necessary tasks are accounted for and completed.

Daily Agenda Management

Professionals can use the To Do app to manage their daily agendas, adding tasks for meetings, deadlines, and follow-ups to stay organized.

Collaboration in Teams

Teams can share task lists within the To Do app, allowing for collaborative task management and ensuring everyone is aligned on project goals.

Glossaire :

To Do interface

A user-friendly platform that allows users to manage tasks and to-do lists efficiently, integrated with Microsoft Outlook Online.

Microsoft Outlook Online

A web-based email service that includes features for managing emails, calendars, and tasks.

task list

A collection of tasks that a user needs to complete, displayed within the To Do interface.

star icon

An icon used to mark important tasks within the To Do app for easy identification.

daily agenda

A schedule or list of tasks that a user plans to accomplish on a given day.

Add Task box

A designated area in the To Do interface where users can input new tasks to be added to their list.

magnifying glass

A search tool icon that allows users to quickly find specific tasks within the To Do app.

Star Wheel

A feature in the To Do app that provides access to personalization options and account settings.

smart lists

Automatically organized lists in the To Do app that help users manage their tasks more effectively.

syncing

The process of ensuring that tasks are updated and consistent across different applications.

Sync button

A button in the To Do app that allows users to manually synchronize their tasks with other applications.

desktop version

A downloadable version of the To Do app that can be installed on a computer for offline access.

00:00:00

Let's quickly get acquainted

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with the To Do interface,

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which seamlessly integrates

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with Microsoft Outlook Online.

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Simply select Mayday tab here,

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then click on Open to Do. Once inside,

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you'll find your test list displayed,

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along with the number of tasks in each list.

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Go ahead and click on any

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list to explore its contents.

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Now managing your tasks becomes a breeze.

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Important tasks can be easily marked

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with a click on the star icon,

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while validation can be

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done by checking them off.

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What To delve deeper into specific task?

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Just click on it to reveal more

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options like adding it to your daily

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agenda or deleting it if needed.

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Need to add more tasks to your list?

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Just enter their names in

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the Add Task box like so.

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Here's a cool feature.

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You can even create customized

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lists using the designated button.

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Flexibility Edits Finest

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Lost in a sea of traffic?

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Fret not,

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the magnifying glass is your

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trusty search tool to find what

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you're looking for in no time.

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But that's not all.

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The Star Wheel grants you access to.

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Personalize the theme and

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your account settings.

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By clicking here, the pop up window opens.

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Leading you to the To Do app settings.

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This is where you can fine tune some

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general options such as managing

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confirmation prompts when deleting tasks,

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highlighting important tasks,

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and even organizing smartlists

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on your home screen.

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You have the power to enable,

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disable, or hide lists that are empty.

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To Do goes the extra mile by automatically

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syncing your tasks with other apps,

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ensuring you stay on top of everything.

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And if you ever have doubts about

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the synchronization, don't worry,

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you can manually sync your tasks.

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Between different apps with a

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single click using the Sync button,

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Congratulations,

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you're now mastered all the basic

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features of the To Do online app.

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And guess what?

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There's more.

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You can also enjoy a desktop

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version of the app and easily

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integrate it with Outlook for a

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seamless task management experience.

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