Viva Insights - Receiving a briefing email from Viva Insights Tutorial

In this video, you will learn about receiving a briefing email from Viva Insights.
The video covers how to enable the Briefing email feature in Viva Insights settings and choose the time you would like to receive it.
These emails provide an overview of your activities, interactions, and performance over a specific four-week period.
They include details such as time spent in meetings, time dedicated to individual tasks, people you interacted with the most, tasks completed, and recommendations to enhance your work habits, well-being, and time management.
Enabling this feature will help you stay informed and improve your productivity.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to utilize Viva Insights for receiving summary emails that enhance productivity and time management.

Chapitres :

Introduction to Viva Insights
Viva Insights is a powerful tool designed to help users gain insights into their work habits and performance. One of its key features is the ability to receive summary emails that provide an overview of activities, interactions, and performance over a specific four-week period.
Features of Summary Emails
The summary emails generated by Viva Insights include valuable information such as: - Time spent in meetings - Time dedicated to individual tasks - Key interactions with colleagues - Completed tasks - Recommendations for improving work habits, well-being, and time management These insights can help users identify patterns in their work and make informed decisions to enhance productivity.
Managing Summary Emails
To manage the receipt of summary emails from Viva Insights, follow these steps: 1. Click on the three dots in the Viva Insights interface. 2. Navigate to 'Settings'. 3. Select 'Briefing'. 4. Turn on the Briefing email feature. 5. Choose the preferred time to receive the summary emails. By customizing these settings, users can ensure they receive insights at a convenient time that fits their schedule.
Conclusion
Utilizing the summary emails from Viva Insights can significantly enhance your understanding of work patterns and improve time management. By following the steps to manage these emails, users can tailor their experience to better suit their needs, ultimately leading to improved productivity and well-being.

FAQ :

What is Viva Insights?

Viva Insights is a Microsoft 365 tool that analyzes work patterns and provides insights to help users improve their productivity and well-being.

How do I receive summary emails from Viva Insights?

To receive summary emails, click on the three dots in Viva Insights, navigate to Settings, and select Briefing. Then, turn on the Briefing email feature and choose the time you would like to receive it.

What information is included in the summary emails?

Summary emails include details such as time spent in meetings, time dedicated to individual tasks, interactions with colleagues, completed tasks, and recommendations for improving work habits.

Can I customize the timing of the summary emails?

Yes, you can customize the timing of the summary emails by selecting your preferred time in the Briefing settings within Viva Insights.

What are the benefits of using Viva Insights?

Using Viva Insights can enhance your work habits, improve time management, and provide valuable recommendations to boost productivity and well-being.

Quelques cas d'usages :

Improving Team Productivity

A project manager uses Viva Insights to analyze team members' meeting times and task completion rates, identifying areas for improvement in workflow and collaboration.

Enhancing Personal Time Management

An individual receives summary emails from Viva Insights, allowing them to track their time spent on various tasks and adjust their schedule to focus on high-priority activities.

Identifying Collaboration Patterns

A team leader reviews the interactions highlighted in the summary emails to understand collaboration patterns and encourage more effective communication among team members.

Setting Work-Life Balance Goals

An employee uses insights from Viva Insights to set personal goals for work-life balance, utilizing recommendations to manage time spent in meetings and on tasks.

Training and Development

A human resources manager analyzes performance overviews from Viva Insights to identify training needs and develop targeted professional development programs for employees.

Glossaire :

Viva Insights

A tool within Microsoft 365 that provides insights into work patterns, helping users improve productivity and well-being through data analysis.

summary emails

Automated emails generated by Viva Insights that provide an overview of a user's activities, interactions, and performance over a specified period.

performance overview

A summary of an individual's work performance, including metrics such as time spent in meetings and tasks completed.

Briefing email feature

A setting in Viva Insights that allows users to receive regular summary emails about their work activities and recommendations for improvement.

time management

The process of planning and controlling how much time to spend on specific activities to enhance productivity.

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When you use Viva Insights, you have

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the option to receive summary emails.

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These emails are automatically generated

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and provide an overview of your activities,

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interactions and performance over

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a specific four week period.

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Such emails can include details

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like the time spent in meetings,

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the time dedicated to individual tasks,

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the people you interacted with the most,

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as well as the tasks you completed.

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They may also highlight recommendations or

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suggestions to enhance your work habits.

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Well-being and time management to manage

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receiving these emails and Viva Insights,

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click on the three dots,

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navigate to Settings and

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then select Briefing.

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Turn on the Briefing e-mail feature and

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choose time you'd like to receive it.

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