Lists - Relevant views to highlight your information Tutorial

Unlock powerful visualization tools with Microsoft Lists in 'relevant views to highlight your information.' Explore how to create custom views, manage settings effortlessly, and collaborate effectively with others. Learn to optimize your data presentation through engaging display options like gallery and calendar views. Discover a world of possibilities!

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194 views

Available in Microsoft365

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Microsoft Lists offers interesting visualization possibilities.

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By default,

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Microsoft List provides views in a more compact format

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as lists or compact lists by disabling automatic row height management.

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When I modify sorting order or groupings,

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I save the view so that these settings can be accessed later and instantly.

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From the Active View tab,

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I simply save the view as a new one.

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Name it,

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and specify via a check box whether other users of the

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list will also have access to this newly created view.

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The new view will then appear as a tab.

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Another approach is to generate a view beforehand,

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as shown here where I create a library view

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using a gallery display natively offered by Microsoft Lists.

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Other default views are also available,

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such as calendar view or grid view.

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Now I want to create a simplified list named Quick List.

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Once the view is created,

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I choose to hide certain columns or rearrange their order.

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Of course I can save the view to override its previous version.

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Note that only sorting,

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filtering,

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or grouping actions require manual saving to be set as default parameters.

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In my case,

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the actions of hiding or rearranging columns are automatically saved.

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A star icon will be displayed if applied parameters

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have not been saved in the active view.

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By expanding the drop down menu linked to my view,

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I can delete it,

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rename it,

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set it as the default view,

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or as in this case,

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show or hide specific columns.

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This flexible display system presented as tabs offers real convenience

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compared to a list generated more traditionally in a spreadsheet.

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Microsoft Lists - Getting started

Discover how Microsoft Lists simplifies data organization with powerful customization and collaboration features far beyond a basic spreadsheet.

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