Outlook - Respect Your Colleagues' Off Hours (Viva Insights) Tutorial

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Available in Microsoft365

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This feature allows you to optimize

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your interactions by considering others schedules

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while ensuring that you don't disturb coworkers outside of their working hours.

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First, make sure viva insights is added to your outlook.

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Go to the left hand navigation pane,

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then click on apps. Click add apps,

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search for viva insights from the list, select

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and add it to your outlook to start using it

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after installation is complete. Open any email or meeting invitation in outlook.

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Click the viva insights button in the menu to launch

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its panel on the right side of your screen.

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You will then see several cards on the right.

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These cards offer personalized recommendations such as task management,

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absence planning and other helpful insights.

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When scheduling a meeting, any times outside your colleagues,

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working hours will be grayed out.

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This makes it easy to see when they are available.

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If you try to send an email outside of your colleague's work hours,

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you'll receive a prompt suggesting you schedule the delivery with just one click,

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you can choose to send the email during their official working hours

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and that's it.

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You now know how to add and use viva insights in

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outlook to respect your colleagues off hours and optimize communication.

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