Platform Banner

Outlook - Respect Your Colleagues' Off Hours (Viva Insights) Tutorial

01:27
639 views
Parteger

Available in Microsoft365

00:00:09

This feature allows you to optimize

00:00:10

your interactions by considering others schedules

00:00:14

while ensuring that you don't disturb coworkers outside of their working hours.

00:00:18

First, make sure viva insights is added to your outlook.

00:00:22

Go to the left hand navigation pane,

00:00:25

then click on apps. Click add apps,

00:00:32

search for viva insights from the list, select

00:00:36

and add it to your outlook to start using it

00:00:39

after installation is complete. Open any email or meeting invitation in outlook.

00:00:43

Click the viva insights button in the menu to launch

00:00:46

its panel on the right side of your screen.

00:00:49

You will then see several cards on the right.

00:00:51

These cards offer personalized recommendations such as task management,

00:00:56

absence planning and other helpful insights.

00:00:59

When scheduling a meeting, any times outside your colleagues,

00:01:02

working hours will be grayed out.

00:01:04

This makes it easy to see when they are available.

00:01:07

If you try to send an email outside of your colleague's work hours,

00:01:10

you'll receive a prompt suggesting you schedule the delivery with just one click,

00:01:15

you can choose to send the email during their official working hours

00:01:19

and that's it.

00:01:20

You now know how to add and use viva insights in

00:01:23

outlook to respect your colleagues off hours and optimize communication.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 1931 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES