Platform Banner

Teams - Respect your right to disconnect with Insights Tutorial

Activate and configure the Viva Insights right to disconnect feature in Microsoft Teams. The video guides adding Viva Insights, pinning it for easy access, and navigating four views: overview, well being, productivity, and teamwork. It shows enabling protect time settings, turning off mobile notifications during specified hours, scheduling lunch breaks and recurring focus times, and using no-meeting day reminders. It covers adjusting work hours, privacy controls, and how personal analytics rely on collaboration data.

04:33
14 views
Parteger

Available in Microsoft365

00:00:06

being asked for work outside of your working hours.

00:00:10

In Microsoft Teams,

00:00:11

the Viva Insights app helps you enforce it in practice

00:00:15

using your Microsoft 365 data,

00:00:19

your emails,

00:00:19

meetings,

00:00:20

calls,

00:00:20

and conversations.

00:00:22

It analyzes your work habits and offers personalized recommendations

00:00:27

to protect your time.

00:00:29

Silence notifications after work

00:00:31

and maintain your work-life balance.

00:00:34

Let's see together how to activate it and then configure it.

00:00:38

Viva Insights isn't always installed by default.

00:00:42

To check it,

00:00:43

click on the three dots in the left sidebar,

00:00:45

then search for the word Viva.

00:00:48

If you only see Viva Connect,

00:00:50

Viva Learning,

00:00:51

or Viva goals,

00:00:53

Viva Insights isn't installed yet.

00:00:55

To add it,

00:00:56

open the plus button

00:00:58

in the search bar.

00:00:59

Type Viva,

00:01:00

select Viva Insights,

00:01:02

and click Add.

00:01:03

A message then confirms that the app has been added successfully.

00:01:07

Rather than opening it immediately,

00:01:10

go back to the three dots,

00:01:12

locate Viva Insights,

00:01:13

and then choose PIN.

00:01:15

This will keep the icon permanently accessible in the sidebar.

00:01:20

Click on it to open the app.

00:01:22

This space is divided into four views

00:01:25

overview,

00:01:26

well-being,

00:01:28

productivity,

00:01:28

and teamwork.

00:01:30

Let's start with the overview of your personalized recommendations.

00:01:35

The first card invites you to send a compliment to a colleague.

00:01:39

Enter their name.

00:01:41

Choose to address them in a conversation or channel.

00:01:45

Select a title like awesome or thanks,

00:01:49

optionally add a note in background and send.

00:01:52

Recognizing the commitment of others contributes to a healthy work environment.

00:01:58

Let us now come to the heart of the right to disconnect

00:02:01

the virtual commute card.

00:02:03

Click change settings.

00:02:05

You will be taken to the protect time screen.

00:02:09

Turn on the option.

00:02:11

Turn off mobile notifications for certain hours,

00:02:15

then set your lunch times such as from 13 to 2 p.m.

00:02:19

and check the box.

00:02:20

Add a recurring calendar event to protect this time

00:02:24

your break will be automatically booked in

00:02:26

your calendar and preserved for meetings.

00:02:29

The no meeting day settings allow insights to send you a reminder

00:02:34

before each free day to cancel any meetings that may creep in.

00:02:39

Choose yes to keep those days really clear.

00:02:42

The configure your recurring plan for focus

00:02:45

sets aside time each day dedicated to your individual work.

00:02:50

Specify the desired duration,

00:02:52

time of day,

00:02:54

and time to schedule from

00:02:56

above all,

00:02:57

choose to mute teams notifications during these ranges.

00:03:01

This allows you to work quietly and without interruption.

00:03:05

The well-being tab brings together these same levers and adds reflection.

00:03:10

With the reflect on your emotion section,

00:03:13

you note your feelings of the moment.

00:03:16

Taking this step back regularly supports a better balance.

00:03:20

The productivity tab analyzes your meeting habits

00:03:24

by distinguishing between the meetings you host

00:03:27

and those to which you are invited

00:03:29

to identify or reclaim time.

00:03:32

Finally,

00:03:33

the teamwork tab measures your collaboration time

00:03:36

and highlights the relationships to be maintained

00:03:39

while separating what happens during and outside of working hours.

00:03:44

All of these settings are also in one place.

00:03:47

Click on the three dots

00:03:49

and then click on settings.

00:03:51

The menu on the left lists each section.

00:03:54

In work week,

00:03:56

set your days,

00:03:57

hours,

00:03:58

such as 8:00 a.m. to 5:00 p.m.

00:04:01

in your time zone.

00:04:02

This is the basis of all the recommendations.

00:04:06

The effective meeting section allows you to automatically shorten your meetings

00:04:11

to let you breathe in between.

00:04:13

Finally,

00:04:14

the privacy section remains entirely under your control.

00:04:18

The Viva insights data field reminds you that

00:04:21

your personal analytics are based on your collaboration data

00:04:25

and you can turn off behavioral insights at any time

00:04:29

your data remains yours.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Teams Video Training - Intermediate

E-learning Intermediate

Vu 33 fois

Microsoft Teams Video Training - Intermediate

Build confidence in Teams with advanced files, channels, meetings, collaboration, and settings.

Cours E-learning

ALL COURSES