PowerPoint - Save, publish, and share Tutorial

In this video, you will learn how to save, publish, and share files using Microsoft 365. The video covers the features of Office apps like Word, Excel, and PowerPoint, which allow you to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
With the mobile apps and Office for the web, you can stay organized, connected, and productive from any device and browser.
This tutorial will help you master the essential skills of saving, publishing, and sharing files using Microsoft 365, enhancing your productivity and efficiency.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the saving options in PowerPoint, the process of sharing presentations, and compatibility considerations when transitioning from PowerPoint 2003 to the newer versions.

Chapitres :

Introduction to Saving Options in PowerPoint
After completing your presentation, PowerPoint offers various options for saving your work. This section will explore these options, including saving to online services.
Saving Presentations
In PowerPoint, you can save your presentation in multiple ways: - **Save As**: This option allows you to save your converted presentation. - **Online Services**: You can save your presentation directly to online platforms like Office 365 and OneDrive. If you are logged into your account, you can access your presentation from any internet-connected computer.
Sharing Presentations
Once you have saved your presentation, you can share it with others. To do this, click on the 'Share' button. Additionally, you can export your presentation in various file formats, such as PDF, to facilitate sharing.
Compatibility Considerations
When transitioning from PowerPoint 2003 to the newer versions, compatibility can be an issue, especially when sharing presentations with users of PowerPoint 2003. Here are two options to address this: 1. **Compatibility Checker**: Go to the backstage view, click on 'Info', then 'Check for Issues', and run the compatibility checker. If you choose to proceed, you can save the file as a PowerPoint 97-2003 format. 2. **Compatibility Pack**: Users of PowerPoint 2003 can download an add-in called the Compatibility Pack from office.com, which allows them to open newer PowerPoint files.
Conclusion
In summary, understanding the saving and sharing options in PowerPoint, along with compatibility considerations, is essential for effective presentation management. While this guide covers the basics, there is always more to learn about the features and functionalities of PowerPoint.

FAQ :

How do I save a PowerPoint presentation to OneDrive?

To save a PowerPoint presentation to OneDrive, first ensure you are logged into your OneDrive account in PowerPoint. Then, use the 'Save As' option and select OneDrive as the location to save your file.

What is the difference between PPT and PPTX file formats?

PPT is the older file format used by PowerPoint versions prior to 2007, while PPTX is the newer format introduced in PowerPoint 2007 and later, which supports more features and better data management.

What should I do if I need to share a presentation with someone using PowerPoint 2003?

You can either run the compatibility checker in PowerPoint to identify issues and save the file as a PPT format, or the recipient can download the Compatibility Pack from office.com to open the PPTX file.

Can I export my PowerPoint presentation to a PDF?

Yes, you can export your PowerPoint presentation to a PDF by selecting the 'Export' option in the backstage view and choosing PDF as the file type.

What is the Compatibility Checker in PowerPoint?

The Compatibility Checker is a tool that helps identify potential issues when sharing presentations between different versions of PowerPoint, ensuring that the presentation will function correctly for the recipient.

Quelques cas d'usages :

Saving Presentations for Remote Access

Professionals can save their PowerPoint presentations to OneDrive, allowing them to access and present their work from any computer with internet access, enhancing flexibility and collaboration.

Sharing Presentations with Older Versions

When needing to share a presentation with colleagues using PowerPoint 2003, users can utilize the Compatibility Checker to ensure the file is compatible, or save it in the PPT format to avoid issues.

Exporting Presentations for Distribution

Exporting a PowerPoint presentation to PDF format is useful for distributing materials that need to be viewed without editing, ensuring that the formatting remains consistent across different devices.

Utilizing Office 365 for Team Collaboration

Teams can collaborate on PowerPoint presentations in real-time by saving their work to Office 365, allowing multiple users to edit and comment on the presentation simultaneously, improving productivity.

Creating Backups of Presentations

By using the 'Save As' feature, users can create backups of their presentations in different formats or locations, ensuring that their work is preserved and accessible in case of data loss.

Glossaire :

PowerPoint

A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, videos, and other multimedia.

Backstage

The area in Microsoft Office applications where users can manage files and settings, including saving, sharing, and exporting documents.

Save As

A command that allows users to save a document under a new name or format, preserving the original file.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productivity services via the cloud.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

Export

The process of saving a document in a different file format, such as converting a PowerPoint presentation to a PDF.

Compatibility Checker

A tool in Microsoft Office that checks for compatibility issues between different versions of Office files.

PPTX

The file format used by Microsoft PowerPoint for presentations created in versions 2007 and later.

PPT

The file format used by Microsoft PowerPoint for presentations created in versions prior to 2007.

Compatibility Pack

An add-in for older versions of Microsoft Office that allows users to open and edit files created in newer versions.

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Sending, Printing and Sharing it

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and you'll find all those options here in the backstage.

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Like Save as, we used it before to save our converted presentation

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but you can also save a presentation to an online service like

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Office 365 and OneDrive.

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I've already logged into my account in PowerPoint

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so now I can save the presentation to my OneDrive

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the same way I'd save to my computer,

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only now I can access it from any computer connected to the Internet.

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Click Share after you save a presentation if you want to share it with others

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or you can Export it in a number of other file types such as PDF

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or create a video file of your presentation.

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Now you have a pretty good idea of what's involved in

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making the switch from PowerPoint 2003 to the new version of PowerPoint.

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There's just one more thing you should know and it's about compatibility.

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In the second video we converted a PowerPoint 2003

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.ppt file to the new .pptx format.

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The two formats are different

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but in most cases you will only run into a problem

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when you want to share your presentation with someone who uses PowerPoint 2003.

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If that's the case, you have two options.

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First go to the backstage,

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click Info, click Check for issues and then run the compatibility checker.

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If you decide to move ahead, then you can save the file as a .ppt file.

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Click Save as, choose a location

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and then in the Save as dialog box

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change the Save as type to PowerPoint 97-2003.

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Then, the person you were sharing the file with can open the presentation

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in the older version of PowerPoint.

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The second option for the person using PowerPoint 2003 is to go to office.com

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and download an add-in called the Compatibility pack.

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So that's it, you should have all the information you need

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to make the switch to the new version of PowerPoint.

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Of course there's more to learn.

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