Platform Banner

Outlook - Send Automatic Out-of-Office Replies Tutorial

Learn how to set up automatic out-of-office replies in Outlook, whether you're on vacation or simply unavailable. From configuring the time period to customizing messages for internal and external contacts, this tutorial covers the essential steps. Keep people informed and manage your absence effectively with automatic replies in Outlook!

02:22
865 views
Parteger

Available in Microsoft365

00:00:09

whether you're on vacation in a long meeting or simply unavailable.

00:00:12

Automatic replies help keep people informed when you're out of the office

00:00:16

to begin,

00:00:17

head to the settings by clicking the gear icon at the top right of your outlook window

00:00:21

in the left menu, click on accounts and then select automatic replies.

00:00:28

Switch the automatic replies toggle to on

00:00:31

this will enable you to configure your settings

00:00:33

and the fields will no longer be grayed out

00:00:37

next set a specific time period for when the automatic replies will be sent

00:00:42

in the send replies only during a time period. Section, select the start time

00:00:47

and end time using the calendar.

00:00:51

You can also customize additional options such

00:00:54

as block my calendar for this period.

00:00:56

This will automatically block your calendar during the specified period,

00:01:01

automatically decline new invitations for events during this period.

00:01:05

Any meeting invites during this time will be declined,

00:01:08

decline and cancel my meetings during this period.

00:01:11

This will automatically cancel existing meetings during your absence.

00:01:16

Next

00:01:17

in the send,

00:01:18

automatic replies inside your organization section type

00:01:21

the message you want to send automatically,

00:01:24

make sure to include essential details such as the dates

00:01:27

you'll be away and an alternate contact for urgent matters

00:01:32

below this section, you'll find the send replies outside your organization.

00:01:36

Option,

00:01:37

check this box.

00:01:38

If you also want to send automatic replies to people outside your organization,

00:01:43

you can differentiate between internal and external

00:01:46

contacts by customizing the message accordingly.

00:01:49

For example,

00:01:50

you might choose to provide a different contact

00:01:52

or more generic information for external senders.

00:01:57

Once you've set everything up, click, save to apply your changes,

00:02:00

your automatic reply is now active.

00:02:04

If your absence is shorter than expected or

00:02:07

you no longer need the automatic replies,

00:02:09

you can return to settings

00:02:11

and disable to turn off the feature

00:02:14

and there you have it.

00:02:16

You now know how to configure and manage automatic replies

00:02:19

in outlook to ensure everyone is informed during your absence.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 2000 fois

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

ALL COURSES