SharePoint (Modern Sites) - Create a SharePoint news and send it via mail Tutorial

Learn how to create a SharePoint news post and share it via email. Discover the step-by-step process to effectively communicate exciting news to your team and expand your products globally. Engage with your audience through a professional and customizable template provided by Microsoft.

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Available in Microsoft365

Objectifs :

This document aims to guide managers on how to effectively share important news with their teams using SharePoint. It outlines the steps to create a post, customize it with relevant information, and distribute it via email or SharePoint groups.

Chapitres :

Introduction
In today's fast-paced business environment, sharing significant updates with your team is crucial for maintaining engagement and transparency. This guide will walk you through the process of announcing exciting news, such as product expansion, using SharePoint.
Creating a New Post on SharePoint
To share your news, start by navigating to your SharePoint site. Follow these steps: 1. **Access the Home Page**: Go to your SharePoint home page. 2. **Click on 'New'**: Locate and click the 'New' button to initiate the creation of a new post. 3. **Choose a Template**: You can select a pre-made template from Microsoft or use a previously created template. For this example, we will use a blank template.
Filling in the News
Once you have your blank post open, it's time to fill in the details: - **Title**: Enter a clear and engaging title for your news. - **Text**: Provide a detailed description of the news, including what it means for the team and any relevant context. - **Visualization**: Include a visual element, such as a chart or an Excel file, to support your message. - **Call to Action**: At the bottom of your post, add a button that encourages readers to click for more information.
Posting and Sharing the News
After completing your post, you can share it with your team: 1. **Click on 'Post'**: Once you are satisfied with the content, click the 'Post' button to publish it. 2. **Send via Email**: You can also share the news through email. Click on the option to send it as a link or include the entire news in an email. Add a personalized message if desired. 3. **Target Specific Groups**: You have the option to send the news to specific SharePoint groups or even members of other projects.
Updating the News Widget
If you have added a news widget to your SharePoint homepage, it will automatically update with the latest news you posted. This ensures that all team members can easily access the most recent updates.
Conclusion
Effectively communicating important news to your team is essential for fostering a collaborative environment. By utilizing SharePoint to create and share posts, you can ensure that your team stays informed and engaged with the latest developments. Remember to keep your messages clear and actionable to maximize their impact.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and sharing information within organizations. It allows teams to create sites for projects, share files, and communicate effectively.

How do I create a post in SharePoint?

To create a post in SharePoint, go to your SharePoint site, click on 'New', and select 'Post'. You can choose a template or start with a blank post. Fill in the title, text, and any other necessary information before publishing.

Can I send a SharePoint post via email?

Yes, you can send a SharePoint post via email. After creating your post, you can share it as a link or include it in an email message to specific recipients or SharePoint groups.

What is a call to action in a SharePoint post?

A call to action in a SharePoint post is a prompt that encourages readers to take a specific action, such as clicking a button to learn more or accessing additional resources.

How can I update my SharePoint homepage with news?

If you have added a news widget to your SharePoint homepage, it will automatically update with the latest posts you create, allowing users to see new information at a glance.

Quelques cas d'usages :

Announcing Product Expansion

A sales manager can use SharePoint to announce the expansion of products to new continents. By creating a post with relevant details and a call to action, the manager can effectively communicate this news to the team and encourage them to engage with the content.

Sharing Team Achievements

After a successful quarter, a manager can create a post on SharePoint to highlight the team's achievements. This can include metrics, visuals from Excel files, and a call to action for team members to celebrate or provide feedback.

Project Updates to Stakeholders

A project manager can use SharePoint to keep stakeholders informed about project progress. By posting updates and sending them via email, the manager ensures that everyone is aligned and aware of any changes or milestones.

Training Announcements

HR can utilize SharePoint to announce upcoming training sessions. By creating a post with details and a registration link, employees can easily access the information and sign up.

Internal Newsletters

A communications team can create a monthly newsletter post on SharePoint to share company news, events, and updates. This post can be sent out via email to ensure all employees receive the information.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that allows users to create, manage, and share content and applications. It is commonly used for document management and storage, as well as for creating websites.

post

In the context of SharePoint, a post refers to a piece of content shared on the platform, which can include text, images, and links to other resources.

template

A pre-designed layout or format that can be used to create new documents or posts quickly. Templates often include placeholders for text and images.

call to action

A statement or button that encourages the audience to take a specific action, such as clicking a link or signing up for a newsletter.

widget

A small application or component that can be added to a webpage or dashboard to provide specific functionality or display information.

Excel file

A file created using Microsoft Excel, a spreadsheet program that allows users to organize, analyze, and visualize data.

00:00:00

I am the manager of a sales team

00:00:02

and I just got some great news.

00:00:05

My team did so well for the past few

00:00:07

months that we will be expanding

00:00:09

our products to new continents

00:00:11

during the next semesters.

00:00:12

How can I share such news?

00:00:14

Let's go ahead to our SharePoint

00:00:16

site in the home page and click on New.

00:00:19

From here, let's create a new post.

00:00:23

I can either use a template made

00:00:25

by Microsoft or maybe one that I

00:00:27

I previously said on this site.

00:00:29

For this example I will be using a blank one.

00:00:37

Let's fill in the news with a title,

00:00:39

text and everything my team needs to know.

00:00:50

Now that everything has been filled,

00:00:52

I have a title, a text,

00:00:54

a visualization for a specific excel file

00:00:56

and at the bottom of my news a button,

00:00:59

a call to action for people

00:01:01

to click and find out more.

00:01:03

I can click on post and send.

00:01:09

Would you direct me to this OU I can

00:01:12

post it, I can send it as a link.

00:01:16

Oh, in the whole news?

00:01:18

Into an e-mail I can add a message.

00:01:26

And from here you can send it

00:01:28

directly to people via mail and even

00:01:30

send it to specific SharePoint groups.

00:01:32

Here I'm going to even send it

00:01:35

to members of another project.

00:01:37

A simple left stick on send

00:01:40

and my news has been sent.

00:01:43

If you if you added on your homepage

00:01:48

a news widget you will find.

00:01:51

It has been updated also.

00:01:54

You can just create the news and

00:01:56

posted it via mail on SharePoint.

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