PowerPoint - Set up your presentation Tutorial

In this video, you will learn how to set up your presentation using Microsoft 365. The video covers the steps to rehearse your presentation with slides using presenter view.
It explains how to enable presenter view in the Slide Show tab and how to use dual monitors during the actual presentation.
Rehearsing with presenter view helps you become comfortable with your slides and practice using this feature.
It's important to note that when using presenter view, you are in slide show mode and cannot edit your slides or notes, which prevents unintentional alterations during the presentation.
The video also provides tips for setting up your laptop with dual monitor capabilities and ensuring everything is working before the audience arrives.
It emphasizes the importance of closing non-essential programs and keeping your desktop clean to avoid distractions.
Starting the slide show with a blank slide signals to the audience that you are ready to begin.
This tutorial will help you confidently set up your presentation and deliver it effectively.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively rehearse a PowerPoint presentation using presenter view, ensuring a smooth delivery in front of an audience.

Chapitres :

Introduction to Presenter View
Presenter view is a powerful tool that allows you to rehearse your presentation with your slides effectively. It provides a dual monitor setup, enabling you to see your notes and upcoming slides while the audience views only the current slide.
Setting Up Presenter View
To begin, navigate to the 'Slide Show' tab in PowerPoint and ensure that 'Use Presenter View' is selected. This setting is crucial for utilizing the features of presenter view during your rehearsal.
Rehearsing Your Presentation
During your rehearsal, you can press 'Alt + F5' to start the presentation in presenter view. This practice will help you become familiar with your slides and the presenter view interface. Remember, while in presenter view, you are in slide show mode, which means you cannot edit your slides or notes. This limitation is beneficial as it prevents accidental changes during your actual presentation.
Using Dual Monitors
Most laptops come with built-in dual monitor capabilities. When you arrive at the presentation venue, simply connect your laptop to the projector or external monitor. To adjust which monitor displays the presenter view, click on 'Display Settings' in the presenter view menu.
Final Preparations Before the Presentation
Before the audience arrives, run through your slides to ensure everything is functioning correctly. Close any non-essential programs, such as email and web browsers, to avoid distractions and improve your computer's performance. A clean desktop will also help maintain focus during your presentation.
Starting the Slide Show
Once you are ready, start the slide show. This action signals to the audience that you are prepared to begin your presentation. A well-planned PowerPoint presentation will engage your audience and set a professional tone.

FAQ :

What is Presenter View and how do I use it?

Presenter View is a feature that allows you to see your notes and upcoming slides while presenting. To use it, go to the Slide Show tab in PowerPoint and select 'Use Presenter View'. You will need dual monitors for this feature to work effectively.

How can I rehearse my presentation using Presenter View?

You can rehearse your presentation by starting the slide show in Presenter View. Press Alt + F5 to enter rehearsal mode, which allows you to practice with your slides without making any edits.

What should I do before starting my presentation?

Before starting your presentation, ensure that your laptop is connected to the projector or monitor, run through your slides to check everything works, and close any non-essential programs to avoid distractions.

Why is it important to use Presenter View?

Using Presenter View is important because it helps you stay organized during your presentation. It allows you to see your notes and upcoming slides, which can enhance your delivery and keep you on track.

What are the benefits of using dual monitors for presentations?

Using dual monitors allows you to display your presentation on one screen while keeping your notes and upcoming slides visible on the other. This setup can improve your confidence and effectiveness as a presenter.

Quelques cas d'usages :

Corporate Training Sessions

In corporate training sessions, presenters can use Presenter View to deliver training materials effectively while keeping track of their notes and timing. This ensures that all key points are covered without losing focus.

Academic Lectures

Professors can utilize Presenter View during lectures to manage their slides and notes seamlessly. This allows them to engage with students while ensuring they cover all necessary content.

Sales Presentations

Sales professionals can use Presenter View to showcase products while having access to talking points and data on their notes. This enhances their ability to respond to questions and adapt their pitch in real-time.

Conference Presentations

At conferences, speakers can rehearse their presentations using Presenter View to ensure smooth transitions between slides and maintain audience engagement. This preparation can lead to a more polished and professional delivery.

Webinars

During webinars, presenters can use dual monitors to manage their presentation and interact with the audience through chat or Q&A features. This setup allows for a more dynamic and interactive experience.

Glossaire :

Presenter View

A feature in presentation software that allows the presenter to see their notes and upcoming slides on one screen while the audience sees only the current slide on another screen.

Dual Monitors

A setup that uses two screens to display different content, often used to enhance productivity or presentation capabilities.

Slide Show Mode

A mode in presentation software where slides are displayed full screen for the audience, preventing any editing of the slides or notes.

Display Settings

Options in the operating system or presentation software that allow users to configure how multiple monitors are used, including which screen displays the presenter view.

PowerPoint

A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, and other multimedia.

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you can rehearse it with your slides using presenter view.

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First go to the Slide show tab and make sure Use presenter view is selected.

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During the show, you'll use dual monitors

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but for rehearsal you can press Alt-F5

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to display presenter view on a single screen.

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Rehearsing this way will help you get comfortable with

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your slides and give you practice using presenter view.

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Keep in mind that when you're using presenter view

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you're in slide show mode so you can't edit your slides or notes.

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This is good because it prevents you from unintentionally

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altering your slides during a show.

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Laptops are used by many presenters for both creating and running their shows.

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Most laptops available today have dual monitor capabilities built in,

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so when you arrive at the presentation room,

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all\ you have to do is plug the presentation projector or monitor

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into the connector on your laptop and you're ready to go.

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Start the show to make sure everything is working.

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If you want to change which monitors shows presenter view,

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click Display Settings and then click Swap presenter view and slideshow.

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Before the audience arrives, run through some slides to make sure everything works

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and you can see your laptop.

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Also make sure any non-essential programs like email and

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browsers are closed and your desktop is clean.

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These other programs slow down your computer

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and can cause a distraction if the audience sees them.

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The last thing to do is start the slide show.

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Plan your PowerPoint presentation so the audience sees

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a welcome slide as they enter.

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This way the audience will know immediately that you're ready to begin.

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