Outlook - Sorting & searching your mails Tutorial
In this video, you will learn about sorting and searching your mails in Microsoft Outlook.
The video covers how to use the search and sorting tools in Outlook to easily find and organize your emails.
By default, Outlook sorts messages by date of receipt, but you can also sort by sender, size, category, and more.
The search function in Outlook is a powerful tool that allows you to find items by word, name, or other criteria.
You can refine your search by adding criteria such as attachments, sender, date, and recipient.
This tutorial will help you efficiently manage your emails and find specific messages in Outlook.
- 2:50
- 3275 views
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3308 times
-
Outlook - Saving a message
- 1:43
- Viewed 5367 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2946 times
-
Outlook - Organizing in folders
- 2:36
- Viewed 3497 times
-
Outlook - Creating a draft
- 1:24
- Viewed 3541 times
-
Outlook - The Bcc field in detail
- 1:54
- Viewed 3372 times
-
Outlook - Using categories
- 2:15
- Viewed 3285 times
-
Outlook - Using conversation mode
- 1:25
- Viewed 3454 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10087 times
-
Change the default font for your emails
- 1:09
- Viewed 7849 times
-
Answering a scheduling poll
- 1:14
- Viewed 7197 times
-
Create a scheduling poll
- 4:12
- Viewed 5541 times
-
Create and modify a group
- 2:19
- Viewed 5471 times
-
Saving a message
- 1:43
- Viewed 5367 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4376 times
-
How do I block a sender?
- 1:01
- Viewed 4259 times
-
Tell me what you want to do
- 0:57
- Viewed 4180 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4081 times
-
Join a group
- 1:34
- Viewed 4011 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3949 times
-
Accessing applications from a group
- 1:59
- Viewed 3921 times
-
Organizing your messages using rules
- 2:54
- Viewed 3907 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3897 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3876 times
-
Creating a group
- 2:38
- Viewed 3851 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3851 times
-
Presentation of the task module
- 3:31
- Viewed 3840 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3833 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3826 times
-
Recover deleted items
- 1:43
- Viewed 3806 times
-
Sending automatic replies
- 2:03
- Viewed 3789 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3777 times
-
Process a received message
- 2:02
- Viewed 3756 times
-
Create a task from a message
- 2:14
- Viewed 3698 times
-
Introducing Outlook
- 0:50
- Viewed 3692 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3660 times
-
Create an e-mail message
- 2:46
- Viewed 3658 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3655 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3633 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3631 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3618 times
-
Respond to a meeting
- 0:48
- Viewed 3611 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3576 times
-
Creating a draft
- 1:24
- Viewed 3541 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3498 times
-
Organizing in folders
- 2:36
- Viewed 3497 times
-
Schedule a meeting
- 1:50
- Viewed 3480 times
-
Calendar delegation
- 1:28
- Viewed 3475 times
-
Using conversation mode
- 1:25
- Viewed 3454 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3431 times
-
Export contacts from Outlook
- 1:09
- Viewed 3429 times
-
Import contacts into Outlook
- 1:52
- Viewed 3419 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3415 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3405 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3373 times
-
The Bcc field in detail
- 1:54
- Viewed 3372 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3367 times
-
Manage recurring appointments
- 2:12
- Viewed 3358 times
-
Sharing the calendar
- 2:11
- Viewed 3353 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3325 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3323 times
-
Publish the calendar
- 1:20
- Viewed 3320 times
-
Quickly sort emails
- 0:27
- Viewed 3315 times
-
Creating an e-mail template
- 1:16
- Viewed 3308 times
-
Manage displays
- 2:26
- Viewed 3307 times
-
Display 3 time zones
- 0:37
- Viewed 3303 times
-
Ribbon preview
- 2:55
- Viewed 3288 times
-
Using categories
- 2:15
- Viewed 3285 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3279 times
-
Junk email
- 2:16
- Viewed 3267 times
-
Cleaning your inbox
- 2:39
- Viewed 3264 times
-
Set or remove reminders
- 0:59
- Viewed 3252 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3252 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3250 times
-
Assigning a task
- 1:13
- Viewed 3243 times
-
Clutter
- 1:31
- Viewed 3240 times
-
Printing messages
- 1:10
- Viewed 3232 times
-
Identify meeting members
- 0:26
- Viewed 3228 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3210 times
-
Conduct surveys
- 1:38
- Viewed 3203 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3176 times
-
Open a shared calendar
- 1:30
- Viewed 3126 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3122 times
-
Show other people's calendar
- 0:52
- Viewed 3118 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3100 times
-
Having a conversation within a group
- 3:21
- Viewed 3099 times
-
Edit and customize views
- 1:24
- Viewed 3071 times
-
Remove a member from a group
- 0:29
- Viewed 3028 times
-
Create and add a signature to messages
- 1:21
- Viewed 3018 times
-
Create an appointment
- 1:56
- Viewed 3005 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2964 times
-
Manage attachments
- 1:51
- Viewed 2946 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2930 times
-
Manage new message notifications
- 1:42
- Viewed 2871 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2843 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2809 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2798 times
-
General security practices in Outlook
- 1:03
- Viewed 2792 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2786 times
-
Improving email accessibility
- 1:33
- Viewed 2740 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2666 times
-
Add accessible tables and lists
- 0:49
- Viewed 2635 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2464 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1785 times
-
Draft an Email with Copilot
- 02:36
- Viewed 1399 times
-
Summarize Email Threads with Copilot
- 01:05
- Viewed 1290 times
-
Improve Email Writing with Copilot Coaching
- 01:47
- Viewed 1096 times
-
Search from emails with Copilot
- 00:53
- Viewed 822 times
-
Task Module Overview
- 01:56
- Viewed 662 times
-
Recover deleted items
- 01:09
- Viewed 646 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 620 times
-
The Bcc Field in Detail
- 01:53
- Viewed 546 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 521 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 506 times
-
Create a reminder for yourself
- 01:59
- Viewed 497 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 485 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 484 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 436 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 427 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 416 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 410 times
-
Create and add a signature to messages
- 01:26
- Viewed 406 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 405 times
-
Block a sender
- 01:54
- Viewed 396 times
-
Manage new message notifications
- 01:40
- Viewed 395 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 392 times
-
Create an appointment or meeting
- 01:44
- Viewed 390 times
-
Create different types of events
- 01:46
- Viewed 389 times
-
Create a Meeting Poll
- 02:48
- Viewed 387 times
-
Process an incoming message
- 01:53
- Viewed 382 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 380 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 373 times
-
Explore the Interface
- 03:22
- Viewed 369 times
-
Edit and customize views
- 01:55
- Viewed 365 times
-
Sort and filter emails
- 02:51
- Viewed 364 times
-
Respond to a meeting
- 01:00
- Viewed 357 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 356 times
-
Share a task list
- 03:10
- Viewed 354 times
-
Manage Teams online meeting options
- 01:56
- Viewed 348 times
-
Create a task or reminder
- 01:50
- Viewed 348 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 347 times
-
Add a third-party application
- 02:40
- Viewed 347 times
-
Create an Email Template
- 01:40
- Viewed 346 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 343 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 341 times
-
Save and Print a Message
- 01:48
- Viewed 341 times
-
Change the default font of your emails
- 01:05
- Viewed 340 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 338 times
-
Organize into Folders
- 01:57
- Viewed 337 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 337 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 337 times
-
Manage Views
- 02:36
- Viewed 335 times
-
Create a task from a message
- 02:00
- Viewed 333 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 330 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 328 times
-
Open a Shared Calendar
- 01:29
- Viewed 327 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 324 times
-
Calendar Delegation Setup
- 01:21
- Viewed 323 times
-
Share a document securely with Outlook
- 02:21
- Viewed 321 times
-
Delay Email Delivery
- 01:10
- Viewed 318 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 318 times
-
Share Your Calendar
- 01:54
- Viewed 318 times
-
Identify a fraudulent email
- 02:06
- Viewed 318 times
-
Improve Email Accessibility
- 02:02
- Viewed 315 times
-
Use a Shared Mailbox
- 01:18
- Viewed 314 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 313 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 309 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 308 times
-
Search options
- 01:23
- Viewed 305 times
-
Translate Emails in Outlook
- 01:32
- Viewed 302 times
-
Automate Routine Actions
- 02:19
- Viewed 301 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 298 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 297 times
-
View Other Calendars
- 00:50
- Viewed 295 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 293 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 290 times
-
Use Categories
- 02:51
- Viewed 289 times
-
Use Conversation View
- 01:47
- Viewed 287 times
-
Clean Up Your Inbox
- 01:18
- Viewed 283 times
-
Display Three Time Zones
- 01:52
- Viewed 281 times
-
Protect an email by encrypting
- 01:10
- Viewed 275 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 274 times
-
Easily Sort Your Mails
- 01:38
- Viewed 269 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 268 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 263 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 251 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 131 times
-
Plan with Copilot
- 01:15
- Viewed 85 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 17 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 13 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 15 times
-
Relevant views to highlight your information
- 01:52
- Viewed 21 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 13 times
-
A well-structured form for easy entry
- 01:17
- Viewed 17 times
-
The right column type for each data set
- 02:35
- Viewed 12 times
-
Custom columns to match your needs
- 02:09
- Viewed 13 times
-
Smooth updates and management for any list
- 01:06
- Viewed 13 times
-
Simple ways to add data to your list
- 01:06
- Viewed 13 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 14 times
-
A fully custom list built from scratch
- 01:34
- Viewed 17 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 17 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 20 times
-
The essentials of the Lists interface
- 02:01
- Viewed 15 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 14 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 54 times
-
Format and example for optimal results
- 02:03
- Viewed 57 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 48 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 115 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 46 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 50 times
-
Extract Text from an Image
- 01:07
- Viewed 73 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 131 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 143 times
-
Query an Attached Meeting
- 01:51
- Viewed 56 times
-
Plan with Copilot
- 01:15
- Viewed 85 times
-
Share Requests with Your Team
- 03:07
- Viewed 135 times
-
Translate a presentation
- 01:38
- Viewed 62 times
-
Generate a Video
- 01:49
- Viewed 70 times
-
Add Speaker Notes
- 00:56
- Viewed 69 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 138 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 128 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 146 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 187 times
-
Copilot at the service of project reports
- 02:36
- Viewed 156 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 159 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 295 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 160 times
-
Project mode
- 01:31
- Viewed 153 times
-
Create an agent for a team
- 01:53
- Viewed 270 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 267 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 123 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 271 times
-
Copilot Studio agent settings
- 01:33
- Viewed 113 times
-
Add new actions
- 01:54
- Viewed 270 times
-
Create a first action
- 01:59
- Viewed 260 times
-
Manage topics
- 01:51
- Viewed 145 times
-
Manage knowledge sources
- 01:11
- Viewed 110 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 262 times
-
Access Copilot Studio
- 01:09
- Viewed 256 times
-
Get started with Copilot Studio
- 01:25
- Viewed 124 times
-
Introduction to PowerBI
- 00:60
- Viewed 283 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 268 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 260 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 293 times
-
Introduction to Planner
- 00:56
- Viewed 271 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 409 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 279 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 417 times
-
Introduction to Sway
- 01:53
- Viewed 354 times
-
Introducing to Word
- 01:00
- Viewed 257 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 247 times
-
Create a call group
- 01:15
- Viewed 445 times
-
Use call delegation
- 01:07
- Viewed 213 times
-
Assign a delegate for your calls
- 01:08
- Viewed 415 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 218 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 218 times
-
Manage advanced call notifications
- 01:29
- Viewed 229 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 366 times
-
Block unwanted calls
- 01:24
- Viewed 262 times
-
Disable all call forwarding
- 01:09
- Viewed 242 times
-
Manage a call group in Teams
- 02:01
- Viewed 260 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 213 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 218 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 236 times
-
Manage voicemail messages
- 01:55
- Viewed 369 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 407 times
-
Customize your voicemail greeting
- 02:17
- Viewed 213 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 278 times
-
Manage simultaneous calls
- 01:52
- Viewed 244 times
-
Support third-party apps during calls
- 01:53
- Viewed 352 times
-
Add participants quickly and securely
- 01:37
- Viewed 229 times
-
Configure call privacy and security settings
- 02:51
- Viewed 229 times
-
Manage calls on hold
- 01:20
- Viewed 226 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 233 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 220 times
-
Draft a Service Memo
- 02:33
- Viewed 269 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 256 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 426 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 399 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 136 times
-
Other Coaches
- 01:45
- Viewed 284 times
-
Agents in SharePoint
- 02:44
- Viewed 223 times
-
Prompt coach
- 02:49
- Viewed 249 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 236 times
-
Configure a Copilot Agent
- 02:39
- Viewed 246 times
-
Describe a copilot agent
- 01:32
- Viewed 283 times
-
Rewrite with Copilot
- 01:21
- Viewed 235 times
-
Analyze a video
- 01:21
- Viewed 259 times
-
Use the Copilot pane
- 01:12
- Viewed 245 times
-
Process text
- 01:03
- Viewed 240 times
-
Create an insights grid
- 01:19
- Viewed 451 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 246 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 265 times
-
Create an image with Copilot
- 00:42
- Viewed 461 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 257 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 263 times
-
Chat with Copilot
- 00:50
- Viewed 271 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 444 times
-
Data Privacy in Copilot
- 00:43
- Viewed 266 times
-
Access Copilot
- 00:25
- Viewed 476 times
-
Use a Copilot Agent
- 01:24
- Viewed 301 times
-
Edit in Pages
- 01:49
- Viewed 309 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 282 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 268 times
-
Generate the email for the recipient
- 00:44
- Viewed 257 times
-
Action Function
- 04:18
- Viewed 224 times
-
Search Function
- 03:42
- Viewed 269 times
-
Date and Time Function
- 02:53
- Viewed 291 times
-
Logical Function
- 03:14
- Viewed 450 times
-
Text Function
- 03:25
- Viewed 282 times
-
Basic Function
- 02:35
- Viewed 239 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 281 times
-
Introduction to Power Fx
- 01:09
- Viewed 282 times
-
The New Calendar
- 03:14
- Viewed 487 times
-
Sections
- 02:34
- Viewed 253 times
-
Customizing Views
- 03:25
- Viewed 243 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 551 times
Objectifs :
This document aims to provide a comprehensive guide on how to effectively manage and search for emails in Outlook, utilizing its sorting and search functionalities to enhance productivity.
Chapitres :
-
Introduction to Email Management in Outlook
Managing the volume of emails can be challenging, especially when we receive a consistent influx of messages. This guide will explore how to utilize Outlook's sorting and search tools to efficiently organize and locate emails. -
Sorting Emails
Outlook provides various sorting options to help you organize your emails effectively. By default, emails are sorted by the date of receipt, indicated by a small arrow in the 'Received' column. You can sort emails by different criteria by clicking on the column headers, such as: - **From**: Sorts emails by the sender's name. - **Size**: Organizes emails based on their size. - **Category**: Groups emails by assigned categories. - **Flag Presence**: Sorts emails based on whether they have flags. Remember to return to sorting by date to keep the most recent emails at the top of your list. -
Using the Search Function
The search function in Outlook is a powerful tool for finding specific emails. You can access this feature at the top of your message list, and it is also available in the calendar, contacts, and tasks modules. To perform a search: 1. Enter a keyword, term, or name in the search field. 2. A contextual tab will appear, offering additional search tools. 3. As you type, Outlook will immediately start displaying results, highlighting the searched word in yellow. The search encompasses the subject, description, and sender or recipient names. -
Refining Search Results
If your initial search yields too many results, you can refine your search using the following criteria: - **Has Attachments**: Filter results to show only emails with attachments. - **Sender**: Narrow down results by specifying the sender's name. - **Date**: Limit results to a specific date range. - **Recipient**: Search for emails sent to a particular recipient. Conversely, if you have too few results, you can extend your search beyond the current folder to include: - Subfolders of the current folder. - All mailboxes. - All Outlook items, which encompasses emails, calendar entries, contacts, and tasks. -
Conclusion
By utilizing Outlook's sorting and search functionalities, you can significantly enhance your email management skills. These tools not only help in organizing your inbox but also in quickly locating important emails, thereby improving your overall productivity.
FAQ :
How can I sort my emails in Outlook?
You can sort your emails in Outlook by clicking on the column headers in your email list. For example, clicking on the 'From' column will sort emails by sender, while clicking on the 'Received' column will sort them by the date they were received.
What is the search function in Outlook?
The search function in Outlook is a powerful tool that allows you to find specific emails, calendar events, contacts, or tasks by entering keywords or criteria in the search bar at the top of your message list.
How do I refine my search results in Outlook?
You can refine your search results in Outlook by using additional criteria such as 'has attachments', 'sender', or by selecting specific dates or categories to narrow down the results.
Can I search for emails in subfolders?
Yes, by default, the search is conducted in the current folder, but you can extend it to include subfolders, all mailboxes, or all Outlook items, which encompasses emails, calendar events, contacts, and tasks.
What should I do if I have too many search results?
If you have too many search results, you can refine your search by adding more specific criteria, such as filtering by attachments, sender, or date.
Quelques cas d'usages :
Organizing Emails by Sender
In a corporate environment, employees can use Outlook's sorting feature to organize their emails by sender. This helps in quickly locating emails from specific clients or colleagues, improving response times and efficiency.
Finding Important Emails with Attachments
A project manager can utilize the search function in Outlook to find emails that contain attachments related to a specific project. By refining the search to include 'has attachments', they can quickly access necessary documents.
Managing Follow-Up Tasks
Sales professionals can flag important emails in Outlook to ensure they follow up on leads. This helps in prioritizing tasks and managing time effectively, leading to improved sales performance.
Searching Across Multiple Mailboxes
An administrative assistant can extend their search in Outlook to all mailboxes when looking for a specific email that may have been sent to different departments. This ensures no important communication is missed.
Sorting Emails for Better Workflow
A team leader can sort emails by date received to ensure that the most recent communications are addressed first. This practice enhances workflow and ensures timely responses to urgent matters.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Search Function
A feature in Outlook that allows users to find specific emails, calendar events, contacts, or tasks by entering keywords or criteria.
Column Headers
The titles at the top of each column in Outlook's email list that allow users to sort emails based on specific criteria such as date, sender, size, or category.
Sorting
The process of arranging emails in a specific order based on selected criteria, such as date received or sender.
Attachments
Files that are sent along with an email message, which can include documents, images, or other types of files.
Criteria
The specific conditions or parameters used to filter or refine search results in Outlook.
Subfolders
Folders within a main folder in Outlook that help organize emails and other items into more specific categories.
Flag
A marker that can be added to an email in Outlook to indicate that it requires follow-up or is important.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise