Teams - Start an instant meeting Tutorial

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Available in Microsoft365

Objectifs :

This document outlines the various methods to initiate an instant meeting using Microsoft Teams, providing clear instructions and practical examples for users to effectively utilize the platform.

Chapitres :

Introduction to Instant Meetings in Microsoft Teams
Microsoft Teams offers users multiple ways to start an instant meeting, making it easy to connect with colleagues. This guide will explore three primary methods to initiate meetings, ensuring you can choose the best option for your needs.
Method 1: Starting a Meeting from the Calendar Tab
To create an instant meeting from the Calendar tab, follow these steps: 1. Click on the 'Meet Now' button. 2. A panel will open with a proposed meeting name, which you can modify as needed. 3. You have the option to share the meeting using the provided sharing link or to start the meeting directly. Upon entering the meeting, Microsoft Teams provides three ways to invite participants: - Share a meeting link. - Add participants' names manually. - Share the meeting via email.
Method 2: Starting a Meeting in a Channel
To start an instant meeting within a specific channel, you can choose from two options: 1. Start a meeting directly from an ongoing discussion by clicking on the relevant option. 2. Click on 'Meet Now' located at the top right of the application. When you initiate a meeting in a channel, all colleagues in that channel will receive a notification informing them that a meeting has started.
Method 3: Starting a Meeting with a Colleague
If you wish to have a one-on-one meeting with a colleague, follow these steps: 1. Click on the conversation with the colleague you want to meet. 2. Click on the camera icon to share content from your screen, or click on the phone icon if you prefer to have a voice call. This method is ideal for quick discussions or information sharing.
Conclusion
Microsoft Teams provides flexible options for starting instant meetings, whether you are scheduling with multiple participants or having a quick chat with a colleague. By utilizing these methods, you can enhance your communication and collaboration within your team.

FAQ :

How do I start an instant meeting in Microsoft Teams?

You can start an instant meeting in Microsoft Teams in three ways: 1) From the Calendar tab by clicking 'Meet Now', 2) From a channel by clicking 'Meet Now' or starting a meeting from a discussion, and 3) By clicking on a conversation with a colleague and selecting the camera or phone icon.

Can I invite participants to my meeting in Microsoft Teams?

Yes, you can invite participants by sharing a meeting link, adding their names directly, or sending an email invitation.

What happens when I start a meeting in a channel?

When you start a meeting in a channel, all colleagues in that channel will receive a notification informing them that a meeting has started.

What is the difference between the camera icon and the phone icon in Microsoft Teams?

The camera icon is used to start a video call or share your screen, while the phone icon is used to initiate an audio call without video.

Is it possible to modify the meeting name when starting an instant meeting?

Yes, when you click 'Meet Now', a panel opens with a proposed meeting name that you can modify before starting the meeting.

Quelques cas d'usages :

Team Collaboration

Using Microsoft Teams to start instant meetings can enhance team collaboration by allowing team members to quickly discuss project updates or resolve issues in real-time.

Client Meetings

Sales teams can use the instant meeting feature to quickly connect with clients for discussions, presentations, or to address client queries without prior scheduling.

Remote Work Coordination

Remote teams can utilize instant meetings to maintain communication and coordination, ensuring that all team members are aligned on tasks and deadlines.

Training Sessions

Trainers can start instant meetings to conduct training sessions or workshops, allowing for immediate interaction and feedback from participants.

Problem Solving

When issues arise, team members can quickly initiate an instant meeting to brainstorm solutions, share screens, and collaborate effectively.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Meet Now

A feature in Microsoft Teams that allows users to start an instant meeting without scheduling it in advance.

Meeting Link

A URL that participants can use to join a meeting in Microsoft Teams.

Channel

A dedicated space within Microsoft Teams for team conversations and collaboration on specific topics or projects.

Notification

An alert sent to users to inform them about events or updates, such as the start of a meeting.

Camera Icon

An icon in Microsoft Teams that allows users to start a video call or share their screen.

Phone Icon

An icon in Microsoft Teams that allows users to initiate an audio call with a colleague.

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With Microsoft Teams,

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you have three ways to start an

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instant meeting. First solution.

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From the Calendar tab you can create a

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meeting by clicking on the Meet Now button.

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A panel opens with a proposed

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meeting name that you can modify.

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You have the option to share the meeting

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with the sharing link available here,

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or to start the meeting directly.

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Upon entering the meeting,

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Microsoft Teams offers you three

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ways to invite participants

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by sharing a meeting link,

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by adding participants names yourself

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by sharing the meeting via e-mail.

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Second solution,

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go to the channel where you

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want to start a meeting.

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You have two options to start an

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instant meeting in this channel.

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You can start a meeting directly

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from a discussion by clicking here.

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Or by clicking on Meet now located

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at the top right of the application

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by starting a meeting in a channel.

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Colleagues in this channel will receive

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a notification to inform that you are

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starting a meeting in this channel.

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3rd solution.

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You also have the option to start an

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instant meeting with only one colleague.

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Click on the conversation with the

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person with whom you want to have a meeting,

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then click on the camera icon if you

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want to share content from your screen.

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Otherwise, click on the phone icon

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if you only want to call your

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colleague to discuss information,

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obtain information or anything.

Mandarine AI: WHAT YOU SHOULD KNOW

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