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Outlook - Use the Meeting Dashboard Tutorial

Discover how to use the meeting dashboard in Outlook to manage and track ongoing polls effortlessly. Access your scheduling poll dashboard directly from your sent items and take charge of editing, canceling, or proposing new time slots. Stay informed about poll statuses, customize default options, and ensure seamless scheduling. Enhance your collaboration and productivity with these insightful Outlook tips!

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Parteger

Available in Microsoft365

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we'll demonstrate how to use the scheduling poll dashboard in

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outlook to manage ongoing polls and track participant responses.

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You can access your scheduling pole dashboard directly from your sent items

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to do this. Click the link that says view all your poll.

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Once you're on your dashboard, you'll see a page displaying all ongoing polls.

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This interface shows active polls that still

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require votes from you or other participants

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from this interface. You can

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edit the meeting's name, its location

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or duration,

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cancel the poll if the meeting is no longer needed,

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hover over the calendar icon to review the voting settings.

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Clicking on the poll's name will open it in a new tab from where

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you'll be able to view the selected time slots and update your availability.

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If your schedule has changed,

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you can revisit the poll and click no to

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remove one or more previously selected time slots,

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you can review how other participants have voted

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once a consensus is reached click schedule meeting to finalize the

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time slot with the most votes and send the meeting invitation.

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If the current options don't work for everyone,

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you can suggest additional time slots by clicking propose another time.

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This provides more alternatives to help accommodate more participants

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back on the dashboard, you can check the status of your polls

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completed the ones that have been finalized, canceled polls that were stopped

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expired.

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Those that didn't result in a meeting within the allotted time.

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Click on poll settings to customize the default options for your polls.

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Here's what you can adjust.

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Notify me about poll updates.

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Receive an email when participants vote or when the poll is modified schedule.

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When attendees reach consensus

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automatically send a meeting invite,

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as soon as a time is agreed upon by all participants

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hold selected times on my schedules temporarily block the suggested time

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slots on your calendar until the poll results are finalized.

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Lock the pole for attendees prevent participants from adding new time

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slots or proposing additional attendees require

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attendees to verify their identity,

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require participants to authenticate via an account or code sent by email.

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Default meeting duration,

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modify the default meeting duration suggested by the

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poll tool limit suggestions to meeting hours.

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Keep this unchecked if you want to

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propose time slots outside regular working hours,

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once you've made the necessary adjustments,

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click save to apply these changes to your scheduling pole

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and there we are now, you know how to manage your scheduling polls and outlook.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

E-learning Intermediate

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Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your workspace, and maximize your productivity.

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