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Manage the lobby and meeting access in Teams
03:22
Vu 14 fois
Manage the lobby and meeting access in Teams
Manage the lobby and meeting access in Teams explains how to control who can join a meeting directly and who waits for admission. It covers selecting who bypasses the lobby, with options such as Everyone, trusted orgs, guests, org members only, or specific invited participants. It also describes who can admit from the lobby, what meeting info is shown on join, and whether to announce dial-in joins or leaves. The script ends by applying the saved changes.
Set up breakout rooms before a meeting
03:16
Vu 13 fois
Set up breakout rooms before a meeting
Set up breakout rooms before a meeting. Start from an existing Teams meeting or create one with the required participants, then open its details and access breakout rooms. Create rooms directly or import from a CSV, specify the number of rooms, and assign participants automatically, manually, or allow self-selection. Each room has a menu to rename, adjust options, or delete. Configure presenters, set a time limit with a timer, enable automatic movement to rooms, and save to finalize the setup.
Create, manage, and configure breakout rooms
02:25
Vu 12 fois
Create, manage, and configure breakout rooms
Open breakout rooms from the meeting control bar, where a rooms panel appears on the side. If rooms are prepped, you can see their status, assign participants to rooms, and use auto-distribution or manual placement. Start group work by saving assignments and opening rooms; participants move automatically or receive invitations. Add rooms mid-meeting, rename or delete them, and manage attendees. Use the three dots to join, rename, delete, or announce messages to all rooms, then leave rooms to return to the main meeting when ready.
Retrieve content from breakout rooms
01:45
Vu 10 fois
Retrieve content from breakout rooms
Retrieve content from breakout rooms explains how each group room has its own chat space for messages, files, and shared items. It covers opening rooms, routing participants to rooms, and the organizer joining to monitor activity. It shows how room conversations appear as separate threads, how participants can ask questions or share files, and how shared items stay linked to the room even after leaving or closing. To revisit, return to Teams and open the room’s conversation.
Use the timer in Teams meetings
01:06
Vu 13 fois
Use the timer in Teams meetings
Use the timer in Teams meetings. The countdown appears at the top of the meeting after selecting More options and Timer from the menu. Choose duration, adjust minutes and seconds, and use quick-add buttons, then click Start. Pause, resume, or reset during the session, and change the duration as needed. When it reaches 0, Teams signals the end of the timer, helping a facilitator control the flow of the exercise or discussion without leaving the meeting.
Generate live captions and transcription during a meeting
02:25
Vu 12 fois
Generate live captions and transcription during a meeting
Start transcription during a meeting by selecting Record and Transcribe, then choose start transcription and ensure the spoken language matches participants. The transcript appears in a side panel and displays live text as speech occurs, distinct from live subtitles. You can view, read, and download the transcript after the meeting in different formats (Word or VTT) and delete it if you have rights. The transcript remains available in the meeting recap or chat for later reference.
Generate an attendance report
02:13
Vu 14 fois
Generate an attendance report
Open the teams attendance report by accessing the people panel during a meeting and selecting the three dots to download the participant list as a CSV file. After the meeting, open the chat or meeting summary, click the attendance tab, and view a summary with the number present, start and end times, and average participation. Details per participant show first participation, last departure, duration, and role. Use Download to export the CSV for Excel, then filter or archive as needed; ensure you are an organizer or co-organizer if the tab isn’t visible.
Use Microsoft Whiteboard in a meeting
03:18
Vu 12 fois
Use Microsoft Whiteboard in a meeting
Use Microsoft Whiteboard in a meeting. The video shows starting the whiteboard from within Teams, sharing it during a meeting, and using templates to avoid a blank page. It demonstrates selecting a brainstorming template, placing elements on the canvas, and using tools to move, draw, annotate, or add sentences. It covers adding reactions, comments, and the type tool, plus inserting content like images or links, setting a timer, and guiding participants with Follow Me. It also explains collaboration options, export, and post-meeting access.
Manage access to recording and transcription in Teams
03:01
Vu 12 fois
Manage access to recording and transcription in Teams
Access to recording and transcription in Teams is configurable per meeting. The video explains how to open a meeting from the team's calendar, go to meeting options, and adjust the recording and transcription access level. It covers options for granting access to everyone, restricting to organizers and co-organizers, or selecting specific people. It notes prerequisites like certain licenses, and cautions that changing settings mid-meeting may require restarting. It also mentions the impact on Copilot access.
Control the start of recording and transcription in Teams
02:57
Vu 12 fois
Control the start of recording and transcription in Teams
Start with the action of controlling recording and transcription in Microsoft Teams. The video walks through opening a meeting’s options in the calendar, then the recording and transcription section to adjust who can start recording and transcribing. It explains two main configurations: organizers, co-organizers, and presenters, which restrict or allow starting rights, and notes the owner permissions once recording begins. It also covers external participants and the security implications of these choices.
Prevent forwarding of a Teams meeting
02:25
Vu 18 fois
Prevent forwarding of a Teams meeting
Prevent forwarding of a teams meeting. The video explains two privacy settings: disabling invitation forwarding so attendees cannot pass the invite to others, and enforcing a waiting room to require approval before entry. It shows how to open the meeting, access response options to remove the forwarding check, and how to adjust who can bypass the lobby in meeting options. It also notes that while these measures improve security, they do not fully prevent sharing, so using a waiting room adds control over entry.
Configure and customize your Teams environment
03:15
Vu 13 fois
Configure and customize your Teams environment
Configure and customize your Teams environment explains how to edit a team: locate the team, open manage team, and modify details such as name, description, and privacy. It covers member permissions for channels, apps, tabs, and messages, plus guest permissions for external members. It also describes using mentions, generating and sharing a team code, and managing gifts or visual content. The video concludes with creating and using tags to notify specific member groups.

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