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Teams - Understand and use meeting roles in Teams Tutorial

Understand and use meeting roles in teams. The video explains that not everyone needs the same rights in a meeting and shows how to set roles and permissions. It walks through opening a meeting, selecting meeting options, and choosing co-organizers to assist the organizer. It covers who can present, including everyone, guests, specific people, or organizers only, and how this affects content sharing. It also covers controls for participants' microphones, cameras, and the meeting chat, then applying the changes.

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Parteger

Available in Microsoft365

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not everyone has to have the same rights.

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Some people just have to participate,

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others need to be able to present,

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and sometimes another person needs to help the organizer manage the meeting.

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That's exactly

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what meeting options do.

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They allow you to prepare in advance who will be able to do what during the exchange

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to get started,

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enter the meeting you want to manage

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in the meeting details,

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click options.

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Teams then opens the meeting options

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in the left column,

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open the roles section.

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The first part allows you to choose the co-organizers.

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The primary organizer is the person who created the meeting.

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This role is not chosen here.

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He remains attached to the person who organized the meeting.

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However,

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you can add one or more co-organizers to help you

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click in the search for participants field.

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Teams displays the people invited to the meeting.

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Select the person who should help you manage the meeting.

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A co-organizer has rights similar to those of the organizer.

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It can help manage participants,

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certain meeting options,

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and the smooth running of the exchange.

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This is useful if you are hosting an important meeting,

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a training session,

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or a meeting with a lot of participants.

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Just below that

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you'll find the who can present setting.

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This setting determines who will be able to share content during the meeting,

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such as a screen,

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window,

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or presentation.

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Open the drop down list

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if you choose everyone,

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anyone who joins the meeting can arrive with the presenter role.

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It is the most open choice,

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but also the one that gives the most rights.

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If you choose people in my Oregon guests,

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you limit the presentation to people in your organization and identified guests.

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Other people will have more limited rights

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if you choose specific people,

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only the people you select will be able to present.

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This choice comes in handy when you know in advance who needs to share their screen

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or intervene with a presentation.

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Finally you can choose organizer and co-organizers only

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in this case,

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only the meeting leaders can present.

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This is often the best setting for a structured meeting,

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a formal presentation,

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or a session where you want to avoid accidental sharing.

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Once the roles have been defined,

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scroll down to the participation section.

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Here the settings are mostly about what participants can do during the meeting.

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You can allow or mute the microphone for participants.

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If you turn this option off,

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participants won't be able to unmute themselves

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unless you give them permission again.

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You can also allow or disable the camera for participants.

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This is useful when you wanna keep a meeting quieter

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or limit visual distractions.

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The meeting chat setting allows you to

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control the conversations associated with the meeting.

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If conversation is enabled,

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participants can chat in the meeting chat.

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If it's turned off,

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the conversation isn't available

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and if you choose in meeting only,

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the chat is available only during the meeting.

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When you're done with the adjustments,

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click apply.

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In short,

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roles allow you to maintain control over the course of a team's meeting,

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co-hosts help manage the meeting,

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presenters can share content,

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and attendees have more limited rights depending on the options you choose.

Mandarine AI: WHAT YOU SHOULD KNOW

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