Platform Banner

Teams - Manage the lobby and meeting access in Teams Tutorial

Manage the lobby and meeting access in Teams explains how to control who can join a meeting directly and who waits for admission. It covers selecting who bypasses the lobby, with options such as Everyone, trusted orgs, guests, org members only, or specific invited participants. It also describes who can admit from the lobby, what meeting info is shown on join, and whether to announce dial-in joins or leaves. The script ends by applying the saved changes.

03:22
13 views
Parteger

Available in Microsoft365

00:00:03

the lobby controls who can join a meeting immediately

00:00:07

and who must wait to be admitted.

00:00:09

This is especially useful when inviting external participants

00:00:13

or when hosting confidential meetings.

00:00:16

Open the meeting you want to manage,

00:00:18

then select options

00:00:20

in the meeting access section

00:00:23

you'll find all the settings related to the lobby.

00:00:26

The first option

00:00:28

who can bypass the lobby.

00:00:30

Determines who can join the meeting

00:00:33

without waiting for approval.

00:00:35

Open the drop down list to see the available choices.

00:00:39

Everyone allows anyone with a meeting link to join directly.

00:00:44

This is the least restrictive option.

00:00:47

People in my org trusted orgs

00:00:50

and guests allows people from your organization,

00:00:53

trusted organizations,

00:00:55

and recognized guests to bypass the lobby.

00:00:59

Other external participants wait until they are admitted.

00:01:03

People in my Oregon guests lets members

00:01:05

of your organization and invited guests join directly

00:01:09

while other external participants wait in the lobby.

00:01:13

People in my org allows only people from your organization to bypass the lobby.

00:01:19

People who were invited limits direct access to participants

00:01:23

who were specifically invited to the meeting.

00:01:26

Anyone joining only through the meeting link may have to wait in the lobby.

00:01:32

Only organizers and co-organizers is the most restrictive option.

00:01:37

Only the meeting organizers enter immediately

00:01:40

while everyone else waits in the lobby.

00:01:43

Just below people dialing in can bypass

00:01:46

the lobby controls whether participants joining by phone

00:01:51

can enter the meeting immediately

00:01:53

if this option is turned off,

00:01:56

they must wait in the lobby like everyone else,

00:01:59

depending on your organization's policies and the options selected above,

00:02:04

this setting may be unavailable.

00:02:07

Next,

00:02:08

who can admit from the lobby

00:02:10

determines who is allowed to let waiting participants into the meeting.

00:02:15

You can choose between organizers and co-organizers or organizers,

00:02:19

co-organizers,

00:02:20

and presenters.

00:02:22

The show meeting info on join screen option

00:02:25

controls what participants can see before joining the meeting.

00:02:29

You can choose to display the meeting information

00:02:32

only to users allowed to bypass the lobby

00:02:36

or make it visible to everyone.

00:02:38

You can also enable announce when people dialing in

00:02:42

join or leave to play an announcement

00:02:44

whenever someone joins or leaves by phone.

00:02:48

This can be helpful in smaller meetings

00:02:50

but may become distracting during larger meetings.

00:02:54

Finally,

00:02:55

require unverified participants to verify their info before joining

00:03:00

adds an extra layer of security

00:03:03

by requiring unverified participants to complete an identity verification step

00:03:09

such as signing in or verifying their email address

00:03:13

before they can join the meeting.

00:03:15

Once you've finished configuring these settings,

00:03:18

click apply to save your changes.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Teams Video Training - Intermediate

E-learning Intermediate

Vu 33 fois

Microsoft Teams Video Training - Intermediate

Build confidence in Teams with advanced files, channels, meetings, collaboration, and settings.

Cours E-learning

ALL COURSES