Office Online - Access recent documents Tutorial

Discover how to rapidly access your latest work with Microsoft 365. From the left navigation, open the search page, then use the top search bar to locate documents in seconds. Explore the recent, shared, and favorites tabs to quickly see your newest files, what others share with you, and items you've saved. Hover for previews and view creator, creation, and last modified dates. Ask Microsoft Copilot questions directly about each document to generate summaries, action items, or titles. This quick, intelligent access saves time and helps you locate your latest work instantly.

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Available in Microsoft365

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recent documents from the Microsoft 365 portal.

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To get started,

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click search in the navigation menu on the left.

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You will then arrive at the Microsoft 365 search page

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which centralizes your documents and their attachments.

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At the top of the screen

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you will find a search bar that allows you to locate a specific document

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in just a few seconds.

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Scroll down to the quick access section.

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There

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you will find 3 tabs

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recent

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to view your most recent documents,

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shared

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to view files shared with you,

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favorites

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to find documents that you have added as favorites.

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By default,

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the recent tab is selected.

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When you hover over a document with your mouse,

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a preview is automatically displayed.

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This overview allows you to quickly see important information such as.

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The name of the creator of the document.

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The date of creation.

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And the date of last modification.

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You also have a field that allows you to ask

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Microsoft co-pilot questions directly about the content of the document.

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To the right of each document,

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you will also find suggestion buttons

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that allow you to query co-pilot.

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For example,

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to generate a summary,

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list action items,

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or suggest titles.

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Thanks to this quick and intelligent access,

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you save time and find your latest work documents immediately.

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