Outlook - Add Accessible Tables and Lists Tutorial

Learn how to make your Outlook emails more accessible by adding clear and concise tables and lists. This essential tutorial ensures that all recipients, including those using screen readers, can easily understand the information you're sharing. Discover how to format your lists, create tables with clear headers, and use the accessibility checker to ensure inclusive communication. Enhance your email content and prioritize accessibility with these simple steps!

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Available in Microsoft365

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we'll demonstrate how to add accessible tables and lists in an outlook email.

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This is essential for ensuring all recipients including those

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using screen readers can easily understand the information you're sharing

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to create an accessible list,

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select the text you want to format,

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click on format text in the ribbon at the top of the screen,

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then choose the type of list you want to create

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either click the bullet icon on the right

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or click the numbering icon next to it.

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While in the email composition window place your

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cursor where you want the table to appear,

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click on insert in the top ribbon,

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select tay

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and then choose the number of columns

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and rose. You need

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add clear headers to each column by filling in

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the first row of the table with simple concise terms

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to improve accessibility, select the first row of the table,

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right, click

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and choose table options

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from the context menu, select header row

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so that screen readers can correctly identify the column headers.

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Screen readers announce bullet or numbered lists by stating the number of items

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and whether the list is bulleted

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or numbered.

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This helps users understand the structure and order for tables,

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screen readers link each cell to its corresponding header,

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giving context to each piece of data.

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Once you've structured your lists and added your table, go to the options tab,

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click on the keep it inclusive button to analyze your email.

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A panel will open on the right side of your

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screen offering suggestions and alerts about any accessibility issues detected.

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The checker might flag items like missing

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alt text for images or other accessibility

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concerns each issue will come with an explanation and a quick solution option.

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Click fix this to resolve the detected problem

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or click check again to ensure everything is correct. After adjusting

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for example,

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the accessibility checker may prompt you to add

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descriptive text for the logo in your signature

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type a brief description.

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Then click. OK.

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And here we are you now know how to add accessible tables and

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lists to your emails ensuring that all recipients can engage with your content.

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