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Objectifs :
This document aims to provide a comprehensive overview of the settings available in the Teams application, guiding users on how to customize their experience effectively.
Chapitres :
-
Accessing Application Settings
To access the settings of your Teams application, click on the three dots located at the top of the interface, then select 'Settings'. This action will direct you to the general settings of the application. -
General Settings Overview
In the general settings, you can modify how Teams operates, schedule your out-of-office time, and set up automatic replies to manage your availability. -
Accounts and Organizations
The 'Accounts and Orgs' tab allows you to configure and manage your various Teams accounts. You can easily switch between accounts with just a few clicks. -
Privacy Settings
Under the 'Privacy' tab, you can prioritize access for certain contacts and block others. Additionally, you have the option to participate in Microsoft Teams surveys and manage other data-related settings. -
Notifications and Activity Management
The 'Notifications and Activity' tab enables you to customize how you receive notifications. This topic will be explored in more detail in a dedicated video. -
Appearance and Accessibility
In the 'Appearance and Accessibility' section, you can change the theme of your application, adjust the display density of messages in conversations, and select your preferred display and translation language. -
Files and Links Settings
The 'Files and Links' tab allows you to set a default location for saving documents and specify your preferences for opening Microsoft files. -
Call Management
The 'Calls' tab provides options for managing how incoming calls are handled. For more detailed information, refer to the module on calls in Teams. -
Captions and Transcripts
The 'Captions and Transcripts' tab allows you to activate or deactivate automatic identification in captions and transcriptions, as well as their display during meetings. -
Device Settings
In the 'Devices' tab, you can select and test your audio and video devices used for calls and meetings. Ensure you check for the latest updates of Teams here. -
Zoom Level and Shortcuts
Teams also allows you to manage the application's zoom level for your comfort. You can consult keyboard shortcuts and download the mobile app if you haven't already installed it on your smartphone. -
Sharing Content
When you want to share content on a larger screen, you can access a team's room using the 'Cast' tool. The app will search for and list nearby team rooms. -
Profile and Account Management
Additional settings can be accessed by clicking on your profile picture or your company’s name. Here, you can change your profile image, update your status, set a work location, and add a status message to provide context. -
Account Information and Switching
You can view your account information or add a new account. Switching between accounts is easy; simply click on the desired account. You can also check activity in your other accounts by clicking on the designated icon. -
Logging Out
Finally, use the logout button to exit Teams when you are finished.
FAQ :
How do I access the settings in the Teams application?
To access the settings, click on the three dots at the top of the application, then select 'Settings'.
What can I configure in the Accounts and Orgs tab?
In the Accounts and Orgs tab, you can manage your various Teams accounts and switch between them with just a few clicks.
How can I change my notification preferences?
You can manage your notification preferences in the Notifications and Activity tab, where you can specify how you wish to receive alerts.
What is the purpose of the Privacy tab?
The Privacy tab allows you to prioritize access for certain contacts, block others, and manage your participation in Microsoft Team surveys.
How do I set my out of office replies?
You can schedule your out of office replies in the general settings of the application under the appropriate section.
What does the Captions and Transcripts tab do?
This tab allows you to activate or deactivate automatic identification in captions and transcriptions during meetings.
How can I test my audio and video devices?
You can test your audio and video devices in the Devices tab of the settings.
What is the Cast tool used for?
The Cast tool is used to share content on larger screens by connecting to nearby Teams rooms.
Quelques cas d'usages :
Managing Team Meetings
Utilizing the Captions and Transcripts feature during meetings to ensure all participants can follow along, especially those with hearing impairments.
Setting Up Out of Office Notifications
Scheduling out of office replies in the Teams application to inform colleagues of your absence and provide alternative contacts.
Switching Between Multiple Accounts
Using the Accounts and Orgs tab to easily switch between personal and work Teams accounts, enhancing productivity and organization.
Customizing Notification Settings
Adjusting notification preferences to minimize distractions during work hours while ensuring important alerts are not missed.
Testing Audio/Video Equipment for Calls
Regularly testing audio and video devices in the Devices tab to ensure optimal performance during virtual meetings.
Using the Cast Tool for Presentations
Leveraging the Cast tool to share presentations in a conference room setting, improving collaboration and engagement.
Glossaire :
Settings
A section in an application where users can configure preferences and options for how the application operates.
Out of Office
A feature that allows users to schedule automatic replies when they are unavailable, typically during vacations or business trips.
Accounts and Orgs
A tab in the application that enables users to manage multiple Teams accounts and switch between them easily.
Privacy
Settings that allow users to control who can contact them and manage their participation in surveys and data sharing.
Notifications
Alerts or messages that inform users about activities or updates within the application.
Appearance and Accessibility
Settings that allow users to customize the visual theme of the application and adjust display options for better accessibility.
Files and Links
A section where users can set default locations for saving documents and preferences for opening Microsoft files.
Calls
Settings related to managing incoming calls within the Teams application.
Captions and Transcripts
Features that provide automatic text representation of spoken content during meetings and can be activated or deactivated.
Devices
Settings that allow users to select and test audio and video devices for calls.
Keyboard Shortcuts
Predefined key combinations that allow users to perform actions quickly within the application.
Cast Tool
A feature that enables users to share content on larger screens by connecting to nearby Teams rooms.
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