Teams - Set up breakout rooms before the meeting Tutorial

1:35
1871 views

Teams

Available in Microsoft365

00:00:02

During a virtual meeting,

00:00:04

it can sometimes be useful to divide

00:00:06

the participants into small groups,

00:00:08

for example to carry out exercises.

00:00:10

To avoid wasting time during the

00:00:13

meeting setting up these rooms,

00:00:14

Microsoft Teams has implemented a

00:00:16

tool that allows you to distribute the

00:00:18

participants and configure everything

00:00:20

during the creation of the meeting.

00:00:22

Once your meeting is created,

00:00:24

whether from Microsoft Teams

00:00:26

or Microsoft Outlook,

00:00:27

access it from your calendar

00:00:29

and double click on it.

00:00:32

The top banner Click on Breakout ROMs,

00:00:34

Click here and select the

00:00:36

number of rooms you will need.

00:00:43

Your rooms are now created and you can assign

00:00:46

participants by clicking on this button.

00:00:49

Two options are available to you.

00:00:50

You can do it manually and distribute the

00:00:54

participants according to your preferences.

00:00:56

Alternatively, Microsoft Teams can

00:00:58

assign participants for you randomly and

00:01:01

manage the proportions so that each room

00:01:03

has the same number of participants.

00:01:05

If you do not like the distribution,

00:01:08

you can always modify it by

00:01:11

clicking on Assign Participants.

00:01:12

This allows you to manage the placement

00:01:15

of participants in the rooms yourself,

00:01:17

or to assign them to no room at all.

00:01:20

Note that creating rooms before a meeting

00:01:22

is only available before the meeting time.

00:01:25

For example,

00:01:26

if a meeting is scheduled for 10:00,

00:01:28

you can create rooms before 10:00,

00:01:30

but at 10:00 and 2:00 minutes it will no

00:01:32

longer be possible to do so via the calendar.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

Vu 2220 fois

Microsoft Video Training Teams - Intermediate

In this course, delve deeper into Teams to optimize the efficiency of your teams and conversations, and make your meetings more productive.

ALL COURSES