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Teams - Set up breakout rooms before the meeting Tutorial

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Teams

Available in Microsoft365

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During a virtual meeting,

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it can sometimes be useful to divide

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the participants into small groups,

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for example to carry out exercises.

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To avoid wasting time during the

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meeting setting up these rooms,

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Microsoft Teams has implemented a

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tool that allows you to distribute the

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participants and configure everything

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during the creation of the meeting.

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Once your meeting is created,

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whether from Microsoft Teams

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or Microsoft Outlook,

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access it from your calendar

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and double click on it.

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The top banner Click on Breakout ROMs,

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Click here and select the

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number of rooms you will need.

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Your rooms are now created and you can assign

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participants by clicking on this button.

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Two options are available to you.

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You can do it manually and distribute the

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participants according to your preferences.

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Alternatively, Microsoft Teams can

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assign participants for you randomly and

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manage the proportions so that each room

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has the same number of participants.

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If you do not like the distribution,

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you can always modify it by

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clicking on Assign Participants.

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This allows you to manage the placement

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of participants in the rooms yourself,

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or to assign them to no room at all.

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Note that creating rooms before a meeting

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is only available before the meeting time.

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For example,

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if a meeting is scheduled for 10:00,

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you can create rooms before 10:00,

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but at 10:00 and 2:00 minutes it will no

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longer be possible to do so via the calendar.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Intermédiaire

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Microsoft Video Training Teams - Intermediate

In this course, delve deeper into Teams to optimize the efficiency of your teams and conversations, and make your meetings more productive.

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