SharePoint (Modern Sites) - Create a permission group Tutorial

Learn how to create a permission group in SharePoint. If you need to give access to consultants or colleagues, making them site owners may not be possible. Watch this video to learn the steps to add them as members of a permission group and grant appropriate access to your SharePoint site.

2:11
1395 views

00:00:00

I have just been told that a new

00:00:02

consultant will come to work for my

00:00:04

team with a few of his colleagues.

00:00:07

I'm going to have to give him and his

00:00:09

colleagues access to my SharePoint site.

00:00:11

To do so, let's go to the gear icon

00:00:14

on the top right of the screen.

00:00:16

Site Ermissions.

00:00:19

One problem I can easily notice right

00:00:22

away is that for these consultants,

00:00:25

making them site owners is

00:00:28

simply not possible.

00:00:30

Making them members of the site will

00:00:32

not give them enough rights and making

00:00:34

them visitors will again not give

00:00:36

them enough as they will only be able

00:00:39

to read the content of this site.

00:00:41

What can I do?

00:00:43

Well, I'm going to go ahead and

00:00:46

create my own permission group that

00:00:48

will be set right in between owners

00:00:52

and members of a SharePoint site.

00:00:54

To do so,

00:00:55

let's go to Advanced ermission settings.

00:01:00

And in the top left you

00:01:01

will find the create group.

00:01:04

I'm going to name this group.

00:01:07

Extension consultants.

00:01:12

You can decide who can do

00:01:14

the membership of the group.

00:01:16

Who can edit the membership?

00:01:18

Do you allow request to

00:01:20

join all of the groups?

00:01:21

Are you going to accept the request?

00:01:24

If yes or no,

00:01:25

who will get the request by mail?

00:01:27

But most importantly you can choose

00:01:30

the permission level for this group.

00:01:33

We said that Full control was not an option.

00:01:38

EDIT as a member was not enough,

00:01:40

therefore I'm going to give them the design.

00:01:43

It's important left click

00:01:45

on design I can now create.

00:01:48

What is now the external consultants group?

00:01:50

This group as of yet is emty.

00:01:53

I'm the only one in IT to

00:01:56

add people in that group.

00:01:58

I simply have to go to new.

00:02:01

And add users to this group.

00:02:05

I can now start adding people to my new

00:02:09

permission group that I just created.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

1520 Views

Microsoft Video Training SharePoint - Managing and Configuring Microsoft SharePoint

Once my Microsoft SharePoint intranet is deployed, it is important to start configuring it. Whether you are a site member, owner, or the ...

Cours E-learning

3462 Views

E-learning Advanced

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

ALL COURSES