SharePoint (Modern Sites) - Create a site collection Tutorial

In this video, you will learn how to create a site collection in SharePoint Online as an Office 365 global admin or SharePoint admin.
The video demonstrates the steps to sign into your Office 365 account, access the Office 365 Admin center, and navigate to the sites section.
From there, you can easily add a new site collection by selecting the appropriate options and filling in the necessary details such as site name, group owner, language, and advanced settings.
Once the site collection is created, it may take up to 15 minutes for it to be accessible.
This tutorial provides a comprehensive guide to help you create and manage site collections effectively.

3:16
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Available in Microsoft365

Objectifs :

This tutorial aims to guide Office 365 global admins and SharePoint admins through the process of creating site collections in SharePoint Online, ensuring they understand the necessary steps and settings involved.

Chapitres :

Introduction
In this tutorial, we will explore how Office 365 global admins and SharePoint admins can create site collections in SharePoint Online. This process is essential for managing organizational content and collaboration effectively.
Signing into Office 365
To begin, sign into your Office 365 account as a global admin or SharePoint admin. Once logged in, locate the app launcher icon in the upper left corner of the screen.
Accessing the Admin Center
From the app launcher, select 'Admin' to open the Office 365 Admin Center. If you do not see it listed, click on 'All apps' to find it. In the left panel, look for the 'Resources' option and select 'Sites'. If 'Sites' is not visible, click on 'Show all' to reveal it and pin it for easier access.
Creating a Site Collection
To create a new site collection, click on 'Add a site'. If this option is not available, you can alternatively navigate through the SharePoint Admin Center by selecting 'SharePoint' and then 'New' followed by 'Private Site Collection'.
Choosing Site Type
Before proceeding, the system will prompt you to choose between a team site or a communication site. For this tutorial, we will select a team site, as it is more versatile for collaboration.
Setting Site Properties
Fill in the properties for the new site collection. Enter a name in the title box and verify the group email address. You can also check and modify the URL if necessary. Additionally, select the group owner, who will be the site admin, and choose the primary language for the site collection. Be cautious when selecting the language, as it cannot be changed later.
Advanced Settings
In the advanced settings, ensure that the privacy settings align with your requirements and that the timezone is appropriate for your target audience. For instance, if creating a site for the European market, selecting Brussels time would be ideal. You may also add a site description if desired.
Finalizing Site Creation
Once you have reviewed all settings and are satisfied, click 'Next'. You can add additional owners or members at this stage, but this can also be done later. Click 'Finish' to complete the process.
Post-Creation Notes
After clicking 'OK', the new site collection will begin to create. Note that it may take up to 15 minutes for the collection to become accessible. The URL for the site collection will be available for the administrator to start managing their sites.
Conclusion
In summary, this tutorial has outlined the steps for creating site collections in SharePoint Online. Understanding these processes is crucial for effective site management and collaboration within your organization.

FAQ :

What is the role of a Global Admin in Office 365?

A Global Admin in Office 365 has full access to all administrative features across all services in the organization, allowing them to manage users, settings, and resources.

How do I create a site collection in SharePoint Online?

To create a site collection in SharePoint Online, sign in as a Global Admin or SharePoint Admin, go to the Office 365 Admin center, select 'Resources', then 'Sites', and click 'Add a site'. Follow the prompts to configure your site collection.

What is the difference between a Team Site and a Communication Site?

A Team Site is designed for collaboration among team members, while a Communication Site is intended for broadcasting information to a wider audience. Choose based on your needs for collaboration or information sharing.

Can I change the primary language of a SharePoint site collection after it is created?

No, the primary language of a SharePoint site collection cannot be edited after it has been chosen, so it is important to select the appropriate language during creation.

How long does it take for a new site collection to be accessible?

It can take up to 15 minutes for a new site collection to be accessible after creation.

Quelques cas d'usages :

Creating a Team Site for Project Collaboration

A project manager can create a Team Site in SharePoint Online to facilitate collaboration among team members. This site can be used to share documents, manage tasks, and communicate updates, improving team efficiency and project outcomes.

Setting Up a Communication Site for Company Announcements

An HR manager can set up a Communication Site to share company news and updates with all employees. This site can serve as a central hub for important announcements, enhancing internal communication and engagement.

Managing Privacy Settings for Sensitive Information

A compliance officer can create a site collection with strict privacy settings to manage sensitive information. By controlling access, they can ensure that only authorized personnel can view or edit critical documents.

Utilizing Multilingual Interfaces for Global Teams

An international company can leverage the multilingual interface feature in SharePoint to create a site that caters to employees in different regions. This ensures that all team members can access information in their preferred language, fostering inclusivity.

Glossaire :

Office 365

A cloud-based suite of productivity applications and services offered by Microsoft, including tools like Word, Excel, PowerPoint, and SharePoint.

Global Admin

A user role in Office 365 that has full access to all administrative features across all services in the organization.

SharePoint Admin

A user role responsible for managing SharePoint Online settings and configurations within an organization.

Site Collection

A group of related SharePoint sites that share common features, such as permissions and content types.

Team Site

A type of SharePoint site designed for collaboration among team members, allowing them to share documents, manage tasks, and communicate effectively.

Communication Site

A type of SharePoint site designed for broadcasting information to a wider audience, often used for sharing news and resources.

Multilingual Interface

A feature in SharePoint that allows users to view the site in different languages, enhancing accessibility for diverse user groups.

Privacy Settings

Configurations that determine who can view or access the content within a SharePoint site.

Timezone

The local time setting for a SharePoint site, which affects the display of dates and times.

00:00:02

Welcome back, this tutorial will show

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you how Office 365 global Admins and

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SharePoint admins can create site

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collections in SharePoint Online.

00:00:11

The first thing that you need to do is

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to sign into your Office 365 account

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as a global admin or SharePoint admin.

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Once you are there, select the app

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launcher icon in the upper left corner.

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And then choose admin to open

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the Office 365 Admin center.

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If you don't have it here.

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Click on all apps and you will find it.

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In the left panel you will have

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an option that says resources.

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And then you need to select sites.

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Same as before.

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If you don't have it, just click on show all.

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And then you will be able to pin it.

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Then it's pretty simple.

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You only need to click on add

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a site to begin the creation.

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However, if you don't see the option above,

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you can also go through the

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SharePoint Admin Center.

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Just click on select SharePoint,

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select new and private site collection.

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Before starting,

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the system will ask you some questions.

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First, do you want a team site or

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you want a communication site?

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We have seen the difference before,

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so it is up to you to select it.

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We're going to go with team

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site as it is wider.

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So feeling the properties of the new

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site collections in the title bots,

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let's put a name to it.

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You can verify the group

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email address as well.

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And you can check the URL if

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you think that this is too much,

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you can modify it if needed.

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Or you can delete something.

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You can also select the group owner.

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Which would be the admin of the site.

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And you can also select the language.

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Remember that you can set the

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multilingual interface on your sites,

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but the primary language of

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the site collection remains the

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language that you select here,

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so be careful with the

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one that you're setting.

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It is important to select the

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appropriate language for the site

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collection because it cannot be

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edited after it has been chosen.

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Also on the advanced settings.

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Check if the privacy settings

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are OK with you and if the time

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zone is the one that matches.

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For example,

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if we're creating a site

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for the European market,

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Brussels time fits just perfectly.

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And then you can select a site

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description if you want to or not.

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If you are OK, or if you agree

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with everything that has been set,

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just click on next.

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And then you can start by adding

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additional owners which we already did.

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Or you can add members.

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But this you can do it later as well.

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So just click on finish.

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Just remember that another

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tutorial is dedicated to managing

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the storage of site collections.

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As we have clicked on OK as you can see here,

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the new site is being created.

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It can take up to 15 minutes for

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the collection to be accessible.

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And that URL would be in the site

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collection where the administrator can

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start creating and managing their sites.

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So that means that you could access once.

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It can be found in this list.

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