Teams - Creating a Channel Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on managing channels within a team in the Teams application, including creating, notifying members, adding new members, and deleting channels.

Chapitres :

Introduction to Channels
Channels in Teams function similarly to chat rooms and are designed for your entire team. They allow for organized discussions by topic, location, project, or discipline. Each new team automatically includes a channel named 'General,' which serves as a space for quick communication among all team members.
Creating a Channel Discussion
All team members have the ability to create channel discussions. To do this, follow these steps: 1. Click on the three ellipses (•••). 2. Select 'Manage Channels.' 3. Press the plus (+) button. 4. Enter a clear name for the channel and provide a brief description to help users understand the main topic of the discussion. Once completed, your channel discussion will be created.
Notifying Team Members
To inform team members about the newly created channel, simply mention them in the channel. They will receive a notification, ensuring they are aware of the new discussion space.
Adding Members to a Channel
If you are the team owner, adding someone to a channel is straightforward. When you add a new member to your team, they automatically gain access to all channels. To grant access to a new team member, follow these steps: 1. Click on the three ellipses (•••). 2. Select 'Manage Members.' 3. Click the plus (+) button and search for the member by entering their name or first name. 4. Press 'Done.' The new member will be notified in their activity feed and will see the team they were added to.
Requesting Access for Non-Owners
If you are not the team owner, you will not see the 'Manage Members' option. However, you can view the list of members to identify the team owners, whom you can ask to add a new member.
Deleting Channels
With the latest version of Teams, you can delete channels directly from the mobile application. To delete a channel, follow these steps: 1. Click on the three ellipses (•••). 2. Select 'Manage Channels.' 3. A list of all the team's channels will appear. 4. Click on the three ellipses next to the channel you wish to delete. 5. Select 'Delete Channel.' This process allows for effective management of your team's communication spaces.

FAQ :

What is a channel in a team?

A channel is a dedicated space for discussions on specific topics, allowing team members to compartmentalize conversations by project, location, or discipline.

How do I create a new channel?

To create a new channel, click on the three ellipses, select 'Manage Channels', and then press the plus button. Add a clear name and a brief description for the channel.

Can all team members create channels?

Yes, all team members can create channel discussions within a team.

How do I notify team members about a new channel?

You can notify team members by mentioning them in the channel discussion. They will receive a notification.

What should I do if I want to add someone to a channel?

If you are the team owner, you can add someone by clicking on the three ellipses, selecting 'Manage Members', and then adding the member by searching for their name.

How can I delete a channel?

To delete a channel, click on the three ellipses next to the channel you want to delete in 'Manage Channels' and select 'Delete Channel'.

Quelques cas d'usages :

Project Management

In a project management setting, channels can be created for different aspects of a project, such as design, development, and marketing, allowing team members to focus discussions and share relevant documents efficiently.

Remote Team Collaboration

For remote teams, channels can facilitate communication across different time zones by allowing team members to leave messages and updates in specific channels, ensuring everyone stays informed.

Training and Onboarding

New team members can be added to specific channels dedicated to training and onboarding, where they can access resources and ask questions, improving their integration into the team.

Cross-Departmental Projects

Channels can be used for cross-departmental projects, allowing members from different departments to collaborate, share insights, and track progress in a centralized location.

Feedback and Iteration

Channels can be set up for gathering feedback on projects or initiatives, where team members can discuss improvements and iterate on ideas collaboratively.

Glossaire :

Channel

A channel is a dedicated space within a team for discussions on specific topics, projects, or disciplines, similar to a chat room.

General Channel

The default channel created automatically in a new team, facilitating quick communication among all team members.

Manage Channels

An option that allows team members to create, delete, or manage existing channels within a team.

Team Owner

A member of the team with administrative privileges who can manage channels and members.

Activity Feed

A notification area where team members can see updates and notifications related to their teams and channels.

Delete Channel

The action of removing a channel from a team, which can be done by team owners or through the mobile application.

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Channels resemble chat rooms and

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are intended for your entire team.

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Channel discussions allow you

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to compartmentalize by topic,

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location, roject, or discipline.

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By default, a new team will always

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contain a channel called General,

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created automatically.

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This channel facilitates quick

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communication with all team members.

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All team members can create

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channel discussions.

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To do this, click on the three ellipses,

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select Manage Channels,

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and then press the plus button.

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Add a clear name for the channel

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and a brief description to help

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users understand the main topic

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of the channel discussion.

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Your channel discussion is created.

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To notify team members that

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you have created a channel,

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simply mention them in the channel.

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They will receive a notification.

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Want to add someone to a channel?

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If you are the team owner, it's simple.

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When you add someone to your team,

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they immediately gain access

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to all the team's channels.

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To grant access to a new team member,

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click on the three ellipses,

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then Manage Members.

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Add a member by clicking Plus search

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by entering their name or first name.

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Press Done.

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The chosen user will be notified

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in their activity feed and will

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find the team they were added to.

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If you are not the team owner,

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the menu will not display the

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Manage Members option for you.

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However, by opening the list of members,

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you will find the team owners,

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so you know who to ask for adding a member.

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With the new version of Teams,

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you now have the ability to delete

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channels from the mobile application.

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To do this, click on the three

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ellipses and select Manage Channels.

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The list of all the team's

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channels will appear.

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To delete a channel,

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click on the three ellipses next

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to the channel you want to delete,

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and then click Delete Channel.

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