Teams - Edit and enhance messages Tutorial

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Available in Microsoft365

Objectifs :

This video aims to provide a comprehensive overview of the various features and tools available for enhancing team discussions through message editing and formatting options. It highlights how to effectively communicate within a team by utilizing different functionalities to create engaging and informative messages.

Chapitres :

Introduction to Team Discussions
In team discussions, whether initiating a new conversation or responding to an existing one, the message editor offers a variety of actions to enhance communication. Understanding these features is essential for effective collaboration.
Message Composition Tools
A message is not solely composed of text. When you click on 'reply' or 'start a post', the editor opens up, providing several formatting options to enrich your message. These include: - **Text Formatting**: Bold, Italic, Underline, Strikethrough - **Highlighting**: Change text color and size - **List Formatting**: Use bullets, numbers, headings, and quotes These tools help in structuring your message clearly.
Inserting Links and Files
You can insert links to emphasize important messages. Additionally, messages can include files or images uploaded from various sources such as: - Cloud storage - Other channels and teams - Your computer These files will be stored in the channel's file library, accessible via the Files tab.
Enhancing Discussions with Multimedia
To make discussions more engaging, several multimedia tools are available: - **Emojis**: Add emotional context to your messages. - **GIFs, Stickers, and Memes**: Personalize your messages and make them more relatable. These elements can significantly enhance the interaction within the team.
Publishing and Managing Messages
Once your message is ready, you can publish it across multiple channels. You have the option to: - Allow everyone to respond or limit responses to channel moderators. - Mark important messages as Announcements by selecting 'Post Type' and adding a title, subtitle, and background color. To send the message, click the designated button or press the Enter key.
Editing and Deleting Messages
After publishing a message, you have the ability to edit it. To do this, click on the three dots at the top right of your message and choose to either delete or edit it. This feature allows for corrections and updates to ensure clarity and accuracy in communication.
Conclusion
Utilizing the various tools and features available in the message editor can greatly enhance team discussions. By effectively formatting messages, inserting multimedia, and managing responses, team members can communicate more clearly and engage more effectively.

FAQ :

What is the message editor used for?

The message editor is used for composing and formatting messages in team discussions, allowing users to create new posts or respond to existing ones with various formatting options.

How can I format my text in a message?

You can format your text using options like bold, italic, underline, strikethrough, highlight, and by changing the color and size. You can also use bullets, numbering, headings, and quotes.

Can I include files or images in my messages?

Yes, you can upload files or images from your cloud storage, other channels, or your computer, which will then be added to the Channels file library.

What are emojis, GIFs, stickers, and memes?

These are visual elements that can be included in messages to express emotions or add humor. They can also be personalized to fit your style.

What is an announcement in a message?

An announcement is a special type of message that highlights important information, allowing you to add a title, subtitle, and choose a background color.

Can I edit a message after I have published it?

Yes, you can edit or delete a message after publishing it by clicking on the three dots at the top right of your message.

Quelques cas d'usages :

Team Collaboration

In a project team, members can use the message editor to create formatted updates, share files, and include emojis to enhance communication and engagement.

Project Announcements

A project manager can use the announcement feature to share critical updates with the team, ensuring that important information is highlighted and easily noticed.

File Sharing

A team member can upload a project document directly into a discussion, making it accessible to all team members and ensuring that everyone has the latest version.

Feedback Collection

During a team meeting, participants can use the message editor to respond to a post with formatted feedback, including bullet points for clarity and links to relevant resources.

Creative Engagement

A marketing team can use GIFs, stickers, and memes in their discussions to foster a fun and creative environment, encouraging team bonding and collaboration.

Glossaire :

Message Editor

A tool used for composing and formatting messages in team discussions, allowing users to create new posts or respond to existing ones.

Formatting Options

Features that allow users to change the appearance of text, including bold, italic, underline, strikethrough, highlight, and color adjustments.

Bullets and Numbering

Methods of organizing text into lists, either with bullet points or numbered sequences, to enhance readability.

Headings

Text styles used to create titles or subtitles within a message, helping to structure content.

Links

Hyperlinks that can be inserted into messages to direct users to external content or resources.

File Upload

The process of adding files or images to a message from various sources, such as cloud storage, other channels, or a local computer.

Channels File Library

A storage area within a team channel where uploaded files are organized and accessible to team members.

Emojis, GIFs, Stickers, and Memes

Visual elements that can be included in messages to express emotions or add humor, which can also be personalized.

Announcement

A special type of message that highlights important information, allowing users to add a title, subtitle, and background color.

Message Editing

The ability to modify or delete a message after it has been published, typically accessed through a menu indicated by three dots.

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When you interact in a team discussion,

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whether by creating a new

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discussion or responding to one,

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the message editor allows you to use

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many actions that we will present here.

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A message is not just made-up of text.

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By clicking on reply or start a post,

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you open the editor.

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For formatting options different

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tools are available Bold, Italic,

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underline, Strikethrough,

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Highlight, Change color and size.

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You can also format your text using bullets,

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numbers, headings and quotes.

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An icon allows you to insert a

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link and this indicates that the

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message is of great importance.

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A message can also contain a

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file or an image that you can

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upload from various sources,

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your cloud storage spaces,

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other channels and teams, or your computer.

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These files will then be added

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to the Channels file library

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available in the Files tab.

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Moreover, several other tools are at

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your disposal to enrich your discussions,

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including emojis, GIF.

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Stickers and memes.

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Which you can personalize.

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Once your message is ready,

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you can publish it in several channels.

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Decide to allow everyone to respond or

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limit responses to channel moderators.

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If your message is of great importance,

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you can also click on post type,

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then Announcement at the bottom

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right of the message input area.

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You can then add a title, a subtitle,

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a message and choose the background color.

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To send it,

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click here or press the Enter key.

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Finally, you have the possibility to

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edit a message after publishing it.

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For this, press the three dots at

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the top right of your message,

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then choose to delete or edit it.

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