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Teams - Enabling Subtitles During a Meeting Tutorial

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Available in Microsoft365

Description

Objectifs :

This document aims to provide a comprehensive guide on how to use the transcription and live caption features in Microsoft Teams during scheduled meetings. It outlines the steps to enable these features, the benefits they offer, and how to manage the transcriptions post-meeting.

Chapitres :

Introduction to Microsoft Teams Transcription
Microsoft Teams has introduced a valuable feature that allows users to transcribe spoken content live during meetings. This functionality is available in approximately 30 languages and is specifically designed for scheduled meetings. The transcription tool enhances accessibility and ensures that all participants can follow the discussion, regardless of their arrival time.
Setting Up Transcription
To initiate transcription in a scheduled meeting, follow these steps: 1. Start your previously scheduled meeting. 2. Even if other participants have not yet joined, you can set up transcription. 3. Click on the three dots in the lower toolbar. 4. Select 'Transcription'. 5. Choose your desired language for transcription and confirm your selection. If you realize that you have selected the wrong language, simply return to the menu and select the correct one.
Using Transcription During the Meeting
Once transcription is activated, it will automatically begin in the selected language. You can modify the transcription settings at any time during the meeting. The transcribed text will remain accessible throughout the session, which is particularly beneficial for: - Collaborators who join late. - Hearing-impaired individuals who may need assistance following the conversation.
Post-Meeting Transcription Access
After the meeting concludes, a transcription file will be available in the meeting's discussion channel. This file contains a history of all spoken words during the meeting. You have the option to: - Delete the transcription. - Share it with other participants.
Enabling Live Captions
In addition to transcription, Microsoft Teams also offers live captions. To enable this feature, follow these steps: 1. Click on the three dots in the lower toolbar. 2. Select 'Live Captions'. 3. Choose your desired language and confirm. You can change the language for live captions at any time during the meeting, ensuring that all participants can engage effectively.
Conclusion
The transcription and live caption features in Microsoft Teams significantly enhance the meeting experience by promoting inclusivity and accessibility. By following the outlined steps, users can ensure that all participants are able to follow discussions, regardless of their hearing abilities or arrival times. These tools not only facilitate better communication but also provide a valuable record of the meeting for future reference.

FAQ :

How do I enable transcription in Microsoft Teams?

To enable transcription in Microsoft Teams, start a scheduled meeting, click on the three dots in the lower toolbar, select 'Transcription', choose your desired language, and confirm. The transcription will begin automatically.

Can I change the transcription language during a meeting?

Yes, you can change the transcription language at any time during the meeting by going back to the transcription menu and selecting the correct language.

What happens to the transcription after the meeting ends?

After the meeting ends, the transcription file is available in the meeting's discussion channel, where you can view the history of spoken words, delete the transcription, or share it.

Are live captions available in multiple languages?

Yes, live captions can be enabled in various languages, and you can change the language at any time during the meeting.

How does transcription help hearing impaired individuals?

Transcription provides a written record of spoken dialogue, making it easier for hearing impaired individuals to follow along during meetings.

Quelques cas d'usages :

Remote Team Meetings

In remote team meetings, transcription can help ensure that all participants, regardless of their language proficiency or hearing ability, can follow the discussion and contribute effectively.

Training Sessions

During training sessions, live transcription allows participants to focus on the content being delivered, while also providing a written reference for later review.

Multilingual Meetings

In multilingual meetings, transcription can be set to the preferred language of each participant, facilitating better understanding and communication among diverse teams.

Accessibility for Hearing Impaired Employees

Companies can use transcription and live captions to create an inclusive environment for hearing impaired employees, ensuring they have equal access to information shared during meetings.

Documentation of Meeting Minutes

Transcription provides an automatic record of meeting discussions, which can be used to create accurate meeting minutes and follow-up actions, improving organizational efficiency.

Glossaire :

Transcription

The process of converting spoken language into written text. In Microsoft Teams, this feature allows live transcription of meetings.

Scheduled Meeting

A meeting that has been planned and set up in advance, allowing participants to join at a specific time.

Live Captions

Real-time text display of spoken dialogue during a meeting, which can be enabled for better accessibility.

Collaboration

The act of working together with one or more people to achieve a common goal, often facilitated by tools like Microsoft Teams.

Hearing Impaired

Individuals who have partial or total inability to hear, for whom transcription and captions can provide essential support during meetings.

Discussion Channel

A designated space within Microsoft Teams where participants can communicate and share information related to a meeting.

Mandarine AI: WHAT YOU SHOULD KNOW

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