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Teams Premium - Ensure data security during a Teams meeting Tutorial

In this video, you will learn about ensuring data security during a Teams meeting.
The video covers the importance of data security and privacy in Microsoft Teams, and how to secure the documents and information you share with your employees.
It discusses how files are stored when exchanged in Teams via SharePoint and OneDrive, and the various ways to secure them.
The video also covers the creation and management of private channels for collaborating on sensitive or confidential topics.
You will learn how to manage team-level privacy and access to documents in Microsoft Teams.
This knowledge will help you protect your business from financial risks, reputational damage, and loss of customer trust.

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Available in Microsoft365

Description

Objectifs :

This document aims to provide a comprehensive overview of Microsoft Per View Data Protection Privacy Labels, detailing their configuration, application, and the impact on user productivity and collaboration within the Microsoft 365 environment.

Chapitres :

Introduction to Microsoft Per View Data Protection Privacy Labels
Microsoft Per View Data Protection Privacy Labels are essential tools that allow organizations to classify and protect their data. These labels ensure that while data is secured, user productivity and collaboration capabilities remain intact. They are integrated throughout the Microsoft 365 environment, including applications like Word, Excel, Outlook, and Teams.
Setting Up Privacy Labels
To begin using privacy labels, follow these steps: 1. Navigate to your Purview space. 2. Look for the 'Data Protection' section and select 'Labels'. 3. If no labels are available or you wish to create your own, click on 'Create'. 4. On the new page, enter the required information, including a name and description for the label. 5. Follow the on-screen procedure to complete the setup. 6. Once created, you will receive a confirmation that your label has been successfully established. 7. To make these labels available to users, you must publish them by following the procedure again.
Using Privacy Labels in Meetings
Organizations can enhance their meeting experiences by combining privacy labels with meeting templates. This allows for the definition of different sensitivity levels during meetings. When a privacy label is applied to a meeting, additional security features can be activated to protect confidential information. For instance, based on the confidentiality level, features such as disabling copy and paste can be enabled. - To modify the privacy label during a meeting, access the 'Meeting Options'. - Note that privacy labels are not available for Teams webinars and live events. - Currently, meeting scheduling with privacy labels is only supported on Teams for desktop.
Conclusion
In summary, Microsoft Per View Data Protection Privacy Labels play a crucial role in safeguarding organizational data while maintaining user collaboration. By following the outlined steps for setup and application, organizations can effectively manage their data protection strategies within the Microsoft 365 environment.

FAQ :

What are Data Protection Privacy Labels?

Data Protection Privacy Labels are classifications that help organizations protect their data while allowing users to collaborate effectively. They can be applied to documents and meetings within the Microsoft 365 environment.

How do I create a privacy label in Microsoft 365?

To create a privacy label, go to your purview space, select Data Protection, and then choose Labels. If no label is available, click on 'Create' and enter the required information such as name and description. Follow the procedure to complete the creation.

Can I modify a privacy label during a meeting?

Yes, you can modify a privacy label during a meeting by going to the Meeting Options. However, please note that privacy labels are not available in Teams webinars and live events.

What additional security features are enabled by applying a privacy label to a meeting?

Applying a privacy label to a meeting can enable additional security features, such as disabling copy and paste, based on the confidentiality level of the information being discussed.

Are privacy labels available in Teams for mobile devices?

Currently, privacy labels for meeting scheduling are only supported on Teams for desktop, not on mobile devices.

Quelques cas d'usages :

Classifying Sensitive Documents

Organizations can use Data Protection Privacy Labels to classify sensitive documents in Word and Excel, ensuring that only authorized users can access or edit them, thus enhancing data security.

Securing Confidential Meetings

By applying privacy labels to meetings in Teams, organizations can ensure that sensitive information is protected during discussions, with features like disabling copy and paste to prevent unauthorized sharing.

Creating Custom Meeting Experiences

Organizations can create meeting templates with different privacy labels to define experiences based on sensitivity levels, allowing for tailored security measures in various meeting contexts.

Compliance with Data Protection Regulations

Using privacy labels helps organizations comply with data protection regulations by ensuring that sensitive information is handled according to established guidelines, reducing the risk of data breaches.

Glossaire :

Data Protection Privacy Labels

Labels used to classify and protect an organization's data while maintaining user productivity and collaboration.

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including Word, Excel, Outlook, and Teams.

Teams Premium

An enhanced version of Microsoft Teams that includes additional features for collaboration and security.

Meeting Templates

Predefined settings and configurations for meetings that can include privacy labels to manage sensitivity levels.

Confidential Information

Sensitive data that requires protection from unauthorized access or disclosure.

Privacy Label

A classification applied to documents or meetings that dictates the level of confidentiality and associated security features.

Meeting Options

Settings available during a meeting that allow users to modify various aspects, including privacy labels.

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