Outlook - How do I block a sender? Tutorial

In this video, you will learn how to block a sender in Microsoft 365. The video covers the steps to quickly block unwanted messages from a specific user, ensuring that all their emails go directly to your junk email folder.
You can block a sender by selecting the email, right-clicking, and choosing "Block Sender." This feature allows you to manage your inbox's level of protection and view the list of approved and blocked senders.
By blocking a sender, you can effectively prevent any further emails from them.
This tutorial will help you manage your inbox and reduce unwanted messages.

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4885 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively block unwanted senders in Outlook, ensuring that all future messages from these senders are directed to the junk email folder. It also covers how to manage spam options and approved or blocked senders.

Chapitres :

Introduction to Blocking Senders in Outlook
In today's digital age, managing unwanted emails is crucial for maintaining an organized inbox. This guide will walk you through the steps to block unwanted senders in Outlook, ensuring that their messages are automatically filtered into your junk email folder.
Steps to Block a Sender
To block a sender in Outlook, follow these simple steps: 1. **Select the Email**: Open your Outlook inbox and locate the email from the sender you wish to block. 2. **Right-Click**: Click the right mouse button on the email to open the context menu. 3. **Choose Junk**: From the menu, hover over the 'Junk' option. 4. **Block Sender**: Click on 'Block Sender'. Once you complete these steps, all future emails from this sender will be automatically directed to your junk email folder.
Managing Spam Options
Outlook provides various options to manage spam and junk emails. To access these options: - **Right-Click on Any Email**: You can right-click on any email in your inbox. - **Visit Junk Email Options**: Select 'Junk' from the context menu to view different spam management options. Here, you can adjust the level of protection for your inbox and review the list of senders you have approved or blocked.
Adding Blocked Users
If you want to add more blocked users, you can do so directly from the junk email options panel. You have two methods to block users: - **Enter Email Address**: Type in the specific email address of the sender you wish to block. - **Block a Domain**: Alternatively, you can enter a domain name to block all emails from that domain. This feature is particularly useful for preventing spam from entire organizations.
Conclusion
Blocking unwanted senders in Outlook is a straightforward process that can significantly enhance your email management. By following the steps outlined in this guide, you can ensure that your inbox remains clutter-free and that you only receive emails from approved senders. Regularly reviewing your junk email options will help you maintain control over your email communications.

FAQ :

How can I block a sender in Outlook?

To block a sender in Outlook, select the email from the sender you wish to block, right-click on it, choose 'Junk', and then select 'Block Sender'. This will redirect all future emails from that sender to your junk email folder.

What happens when I block a sender?

When you block a sender, all emails from that sender will be automatically moved to your junk email folder, preventing them from cluttering your inbox.

Can I manage my blocked senders list?

Yes, you can manage your blocked senders list by right-clicking on any email, selecting 'Junk', and then accessing 'Junk Email Options'. Here, you can view and edit your list of blocked and approved senders.

Is it possible to block an entire domain?

Yes, you can block an entire domain by adding it to your blocked senders list. This will prevent all emails from any address within that domain from reaching your inbox.

What are the spam options available in Outlook?

In Outlook, you can access spam options by right-clicking on an email and visiting 'Junk Email Options'. Here, you can adjust the level of protection for your inbox and manage your blocked and approved senders.

Quelques cas d'usages :

Managing Unwanted Emails in a Corporate Environment

In a corporate setting, employees often receive numerous unsolicited emails. By using the block sender feature in Outlook, employees can efficiently manage their inboxes, ensuring that only relevant communications are received, which enhances productivity.

Preventing Phishing Attacks

Blocking suspicious senders can help prevent phishing attacks. By identifying and blocking emails from known malicious domains, users can protect sensitive information and reduce the risk of security breaches.

Streamlining Email Communication

For professionals who receive a high volume of emails, utilizing the junk email options to block unwanted senders can streamline communication. This allows users to focus on important messages and improve overall efficiency.

Customizing Email Filters for Enhanced Security

By customizing the spam options and managing the blocked senders list, users can create a tailored email filtering system that meets their specific needs, enhancing both security and user experience.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Junk Email Folder

A designated folder in email applications where unwanted or unsolicited emails (spam) are automatically filtered and stored.

Block Sender

A feature that allows users to prevent emails from a specific sender from appearing in their inbox, automatically directing them to the junk email folder instead.

Spam

Unsolicited or irrelevant messages sent over the internet, often for advertising purposes, which can clutter inboxes and pose security risks.

Email Domain

The part of an email address that comes after the '@' symbol, representing the mail server that handles the email. Blocking a domain prevents all emails from any address within that domain.

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in your outlook inbox,

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you can quickly block it sender so that

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all messages from the user in box arrived

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directly in your junk email folder.

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To do this, select the email in question,

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click right and in junk.

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Choose block sender.

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All emails from the sender

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will now be blocked.

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You can view spam options by right clicking

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on any email and visiting junk email options.

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You find different options such as

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the level of protection of your inbox,

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but especially the list of

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Sanders you have approved and

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those you have blocked.

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You can

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add blocked users directly from this panel,

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either by entering their email

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address or by adding only a domain

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name to block any email from it.

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