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Teams - Manage Teams Event Policies Tutorial

Manage teams event policies shows how to sign in to the Microsoft Teams admin center with an admin account, review global and custom policies, and create a tailored event policy for a specific team. It explains how policies affect organizers and attendees, applies settings for webinars, assemblies, recordings, transcripts, and attendee access, analyzes scope and risks, and demonstrates assigning the new policy to users or groups. The tutorial uses a communications team example to illustrate adjustments and evaluation.

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Available in Microsoft365

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sign into the Microsoft Teams admin center with

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an account that has a team's admin role

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that has permission to manage event policies.

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A standard user account does not allow access to this configuration.

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In this tutorial,

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you'll learn about the types of event strategies,

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explain how they affect organizers and attendees,

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apply adjustments to a specific need.

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Analyze their scope,

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evaluate the resulting configuration,

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and then create a custom strategy that's ready to be assigned.

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An event policy does not create an event.

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It determines what authorized users will then be able to organize in teams.

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The global policy defaults to users who don't have another policy.

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A customized strategy can address a particular need

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without

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changing the possibilities available to the entire organization.

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Let's take the example of a communications team

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that needs to be able to organize webinars and assemblies.

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These events are reserved for members of the organization,

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but internal guests will be able to attend the meetings.

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Recordings and transcripts should also remain available

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in the Microsoft Teams admin center

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expand meetings

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and then select event policies.

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The page distinguishes the global policy from custom policies

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and whether they are assigned to users or groups.

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Open the global policy first.

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It is your point of comparison.

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Review these settings,

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but keep in mind that a change to this policy would affect all users who depend on it.

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For our targeted need,

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go back to the list and select add.

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Give the policy a name that immediately identifies its population or use.

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For example,

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type tutorial

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internal event

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and then add a meaningful description

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enable webinars to allow relevant users to host webinars

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and who can attend webinars,

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select everyone in my organization excluding guests.

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This prevents an organizer from unintentionally opening up their webinar

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to an external audience,

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then activate the town halls for assemblies.

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For our scenario,

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allow everyone in my organization,

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including guests.

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This difference illustrates an essential rule.

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Each adjustment should reflect the audience that is actually expected

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and not automatically reproduce the value of another strategy.

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The following settings govern the user experience.

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You can control meeting resolution and bit rate,

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attendee apps.

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Registration,

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event emails,

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and form questions.

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You can also manage Microsoft ECDN

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chat experience.

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Immersive events

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and external presenter review.

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Some possibilities depend on the licenses available.

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Only enable them if they match your environment

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in recording and transcription

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separately choose what is allowed for webinars and meetings.

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For our example,

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keep recording and transcription enabled for both formats.

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This will give organizers these features when preparing their events.

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Before saving,

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evaluate the policy with 4 controls.

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Will the right users be able to organize the expected formats?

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Is the authorized public sufficiently limited?

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Do the registration,

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recording,

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and transcription options follow your internal rules?

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Are premium or external features compatible

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with your licenses and security requirements?

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Select save.

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The new policy now appears in the list as a custom policy.

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Creating it doesn't apply automatically.

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It still needs to be assigned to the relevant users or groups.

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You have now identified the available policies.

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Explained their impact on users

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applied settings to a scenario,

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analyze access differences,

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assessed risks,

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and created a consistent policy.

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The following tutorial will show how to assign it directly to a user.

Mandarine AI: WHAT YOU SHOULD KNOW

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Master advanced Teams features for communication, files, processes, team management and events.

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